City and Borough of Juneau
Finance Committee Meeting
May 7, 2003,
at 5 p.m., Chambers

I. Call to Order

II. Roll Call

II. Approval of Minutes

III. Assembly Grants, continued from April 30, 2003 meeting
A. Juneau Jazz and Classics: The grant request is for $12,000. This money will be used to enhance their outreach program associated with their annual festival, which brings in recognized artists to perform and teach in the schools as well as performing free at the State Office Building and Nugget Mall. These funds would be used to cover a portion of the cost for these non-revenue-generating events. The money is being requested in equal quarterly payments.

Juneau Jazz and Classics did provide an operating budget for FY04, financial statements for FY02, a statement of internal controls and financial safeguards.

The FY03 grant award was $5,000, only FY03 was approved. There is $0 budgeted for this grant.

B. Southeast Aquatic Safety (SEAS): The grant request is for $5,100. The funds will be used to certify the SEAS team (20 members) in Underwater Crime Scene Technology. This is part of SEAS's five-year training plan. Currently there are no persons qualified to assist law enforcement personnel with underwater crime scene investigations and evidence recovery.

SEAS was formed in 2000 in response to the dissolution of the underwater rescue and recovery function within CCF/R. There is a Memorandum of Understanding (MOU) between the CCF/R and SEAS. In addition, equipment valued at over $1,000, owned by CCF/R, was transferred to SEAS to support their underwater rescue and recovery operations for no fee (Resolution 2040am).

SEAS did provide an operating budget for 2003 and financial statements for 2002

This is SEAS first grant application. There is $0 budgeted for this grant.

IV. Youth Activities Board (YAB)
The FY04 Revised Budget includes $250,000 for youth activity grants to be awarded by the YAB. Resolution 2071 mandates that the YAB maintain a 5% contingency. This will allow for $237,500 to be granted to youth organizations.

As in past years, the YAB is requesting that any remaining FY03 contingency funds be reappropriated for FY04. As of 5/02/03 the contingency available for carryover is $5,414. Qualified applicants are eligible to apply for contingency funds until June 2, 2003. The exact amount of contingency available for carryover will be determined on June 3, 2003.

Enclosed in your packet is a memo from Cristi Herren, Youth Activity Board Staff Liaison, which describes their review process. Also included is a list of the grant requests and the funding levels recommended by the YAB.

It is necessary for the AFC to approve the board recommendations and to approve the reappropriation of remaining FY03 contingency funds for FY04.

V. Regional HazMat Grant
This is a follow-up to the January 6, 2003 COW meeting. Juneau is in line to receive approximately $300,000 in funding for hazmat equipment from the State of Alaska. This would allow Juneau to become a Level A regional responder in the event of a hazardous waste emergency. The cost to maintain a Level A hazmat team is estimated to be about $160,000/year.

Included in your packet is a memo from Cheryl Easterwood, Disaster Manager, outlining some of the issues and costs associated with Juneau become a Level A regional responder. Also included is information on the cost of the Fairbanks North Star Borough hazmat team, for comparison purposes.

VI. Centennial Hall Management Study
Follow-up recommendation on the Centennial Hall Management Study that was presented to the COW.

VII. Lobbyist Contract
John Roots, CBJ's Washington DC lobbyist, is requesting an additional $20,000 for next year's contract. The current contract amount is $60,000 with an additional $5,000 for expenses.

Supporting documentation for the increase is included in your packet.

VIII. Information Item
FY04 AFC Meeting Schedule, updated