THE CITY AND BOROUGH OF JUNEAU, ALASKA

OCTOBER 5, 1998

MEETING NO. 98-33: The Regular meeting of the City and Borough of Juneau Assembly, held in the Assembly Chambers of the Municipal Building, was called to order at 7:00 p.m. by Mayor Dennis Egan.

  1. FLAG SALUTE was led by Mayor Egan.
  2. INVOCATION was not offered.
  3. ROLL CALL
  4. Assembly Present: Kibby, MacKinnon, Powell, Egan, Hagevig, Muñoz, and Koelsch

    Assembly Absent: Garrett, and Perkins

    A quorum was present.

    Staff Present: Marian Miller, Municipal Clerk; Dave Palmer, City Manager; John Corso, City Attorney; Dave Miller, Airport Manager; Ernie Mueller, Public Works Director; Pam Watts, Health and Social Services; Roger Healy, Engineering; Craig Duncan, Finance; Christine Blackgoat, Health and Social Services; Allan Heese, Airport.

  5. APPROVAL OF MINUTES

    1. 08/10/98 - Regular Meeting No. 98-29

2. 08/17/98 – Regular Meeting No. 98-30

MOTION - by Kibby to approve the minutes of the Regular Meeting, No. 98-29, held August 10, 1998, and he asked unanimous consent.

Mr. Koelsch asked that page two be corrected, the first paragraph, to reflect Ms. Hagevig’s desire for more clarity in the language on the ballot.

There being no objection, it was so ordered.

MOTIONby Kibby, to approve the minutes of the Regular Meeting, No. 98-30, held August, 17, 1998, and he asked unanimous consent.

Mr. Koelsch asked that on page 9, 2nd full paragraph, Mr. be corrected to Ms. Rubadeau; on page 16, after the motion by Hagevig, 9 lines into the next paragraph, change "heatedly" to "heartedly".

There being no objection, it was so ordered.

SPECIAL ORDER OF BUSINESS

Mayor Egan welcomed the Mayor of the City of Whitehorse, Ms. Cathy Watson. He announced there was a delegation of the Whitehorse Chamber of Commerce and the Yukon in Juneau on a trade mission.

  1. MANAGER’S REQUEST FOR AGENDA CHANGES
  2. Mr. Palmer stated that on page 7 of the Agenda, item D1, the Transfer No. should be T-654 instead of T-64. Mayor Egan clarified that item D1 would not have to be removed from the Consent Agenda in order to make that change.

    Mr. Palmer requested an executive session at the end of the meeting for a quick status report on the lawsuit, Boone vs. CBJ. There being no objection, it was so ordered.

  3. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS
  4. Lana Tolls, 8800 Glacier Highway, Director of the local American Red Cross. She said they have been in the community for ten years supplying the blood that is used in all of Southeast Alaska. One and half years ago, they set up a blood donor center in Juneau and they draw blood from donors on Mondays and Tuesdays. They prefer people call and make an appointment. She said they also go out to businesses and they would be happy to go to any city organizations that has 75 or more employees, in one place, to do on-site blood mobile. She encouraged anyone who was healthy, and over 17 years of age, to come in and give blood.

    Mr. Powell asked if there was an annual blood drive. Mr. Tolls said they had a goal of 2,000 units.

    Ms. Hagevig noted that once you are on the list, you do not have to call them for an appointment, they will call you.

    Evelyn Stott, 4112 Birch Lane, followed up on her testimony of September 22nd. She thanked Mr. Koelsch and Mr. Powell for contacting her after that meeting. She became aware that assemblymembers had been cautioned about getting involved in a possible personnel issue. The CBJ Manager contacted her about her concerns and they met and were able to resolve the situation amicably. She felt that they were both pleased with the outcome of their discussion and that the information she objected to was removed from her file. She commented that most of the Assemblymembers have jobs and they all have families and friends and other personal commitments. Yet, they think enough about their community to get involved and try to make changes that benefit everybody. They work long hours in an attempt to provide a better place for this community's citizens. They may make mistakes and make decisions that not everyone agrees with, but they do so not with any personal agenda, but for the betterment of their community and all of its citizens, all the while opening themselves up to insults and accusations. They are not God and cannot look into the future for the end results of their decisions, they can only work with the information provided by the CBJ Manager and Dept. Directors. They individually have only one vote and it takes five to pass any motion made. She said she had noticed that assemblymembers had to prove more than the average citizen to get the same benefit, simply because they are assemblymembers. She added that she worked with the assemblymembers since 1989 and they are all a fine bunch of people who should receive, in her opinion, more respect and consideration from the citizens they are trying to assist. She referred to Mr. Garrett’s previous comment about moving the Municipal Clerk’s Office under the direction of the Assembly, and said that was something she would fully support. In order to properly serve the Assembly, the Manager and the Community, the move need to be made.

    Barb Konrad, P.O. Box 33416, was checking back with the Assembly on the letter she presented three weeks ago. She understood that the letter had been turned over to the Manager and that he would be the one answering her letter. She asked when that would be and said she was still concerned for the Mendenhall Treatment Plant. At 6:00 a.m., less than two weeks ago, while riding a bicycle, the smell was enough to gag a person. She said in November of 1993, Carson Dorn visited the plant and recommended that sufficient staff be made available to perform the required maintenance and cleaning. She said that during that study, the odors were periodic and not consistent. When the plant was designed, it was to be used with a specific digester or composter. There were a number of recommendations in the study that have never been done and others are just being done now, as stated at the August 25th public meeting. She referred to an article in the Empire on July 10th, which stated "The most dramatic operating changes made in 1995, was the decision to stop using the digester which further processes the waste. After the digester was taken off, the plant was reclassified, allowing the CBJ to hire lower paid, less experienced workers." She was concerned with Mr. Palmer’s statement that the digester was back on line. She asked who was making the decisions and if the plant had been reclassified back. She also asked how much staff was available in 1993 and how much staff was there today to maintain the plant.

    Mr. Palmer stated that Mr. Mueller drafted a response to her letter and it was in the mail. He said he was not sure of the staffing levels, but he did know there was an upgrade of one position and he was told the plant was fully staffed. All the operators are property certified. The effluent quality of the last two months has been better than has been seen in years. Carson Dorn has been hired to implement a variety of changes, which they are working on. He encouraged Ms. Konrad to meet with him or Carson Dorn and he said Mr. Mueller was planning a number of community meetings for anyone who is interested.

    Mr. Mueller said the contract with Carson Dorn included the development and preparation of monthly newsletters to all the folks in the neighborhood, and two public meetings.

    Ms. Konrad said in 1994 they did have a list of things that could be done to the plant and they explained handling of solids. She did not understand why they were being hired again to do another study. Mr. Mueller said that what they found was that some of the solids handling steps created a lot more odor than they were aware of in the early 1990’s, including the thickening process, the belt filter press operation, and the truck. He said the most cost-effective way to deal with that may be to simply remove that part of the operation completely from the Mendenhall Plant. The technology has changed in the last ten years and new technology has been put in in the last couple of weeks that may make a big difference on how that plant operates.

    Mr. Powell asked Mr. Mueller for a copy of the implementation schedule and said that would give the neighbors some kind of assurance that things were being done on a time frame. Mr. Mueller thought that was something that could be put in the newsletter.

    Ms. Hagevig said at the COW meeting, held the end of July or early August, the consultant explained there was new technology. Her impression from that meeting, was that something was going to happen relatively soon.

    Mr. Kibby asked for a copy of the letter Mr. Mueller sent to Ms. Konrad. He said if the letter did not address Ms. Konrad’s comment about the 1994 report that came out, would he please address it in a short paragraph.

    Mayor Egan wanted assurance that the public meeting on this issue would not be scheduled to conflict with major community or state events. The last meeting was scheduled for the primary election evening and he received a number of calls stating that was not a good time for a neighborhood meeting.

    Ms. Konrad said she hated to see this plant fail and be piped or trucked away. Mayor Egan stated he and the Assembly shared her concern.

  5. CONSENT AGENDA

Mr. Powell requested the removal of item B2.

MOTION - by Hagevig, to adopt the Consent Agenda, with the exception of item B2, and she asked unanimous consent. There being no objection, it was so ordered.

A. Ordinances for Introduction

1. Ordinance No. 98-33

AN ORDINANCE AMENDING THE BUSINESS CODE TO PROHIBIT THE POSSESSION OF ALCOHOLIC BEVERAGES IN PARKS, RECREATION AREAS, AND OTHER OPEN AREAS OWNED BY THE MUNICIPALITY IF POSTED BY THE MANAGER UPON APPROVAL BY THE ASSEMBLY BY MOTION.

Administrative Report: Attached. The Manager recommended that this ordinance be introduced and set for action at the next regular meeting.

2. Ordinance No. 98-17 (O)

AN ORDINANCE APPROPRIATING TO THE MANAGER THE SUM OF $29,500 FOR A GENERAL WAGE INCREASE FOR PUBLIC SAFETY EMPLOYEE ASSOCIATION MEMBERS. SUCH FUNDS PROVIDED BY ROADED SERVICE AREA FUND BALANCE.

Administrative Report: Attached. The Manager recommended that this ordinance be introduced and set for action at the next regular meeting.

3. Ordinance 98-17 (P)

AN ORDINANCE APPROPRIATING TO THE MANAGER THE SUM OF $6,850 FOR REPLACEMENT OF KITCHEN SERVICE WARE AT CENTENNIAL HALL. SUCH FUNDS PROVIDED BY THE FOOD AND BEVERAGE CONCESSIONAIRE.

Administrative Report: Attached. The Manager recommended that this ordinance be introduced and set for action at the next regular meeting.

    1. Ordinance No. 98-17 (Q)

AN ORDINANCE APPROPRIATING TO THE MANAGER THE SUM OF $1,000,000 FOR CONTINUATION OF PHASES I AND II, AND FOR RENOVATION OF THE CENTRAL STERILE SUPPLY AREA OF BARTLETT REGIONAL HOSPITAL’S PROJECT 98. SUCH FUNDS PROVIDED BY BARTLETT REGIONAL HOSPITAL RETAINED EARNINGS.

Administrative Report: Attached. The Manager recommended that this ordinance be introduced and set for action at the next regular meeting.

B. Resolutions

1. Resolution No. 1954

A RESOLUTION SUPPORTING LITTER FREE, INC. AND AUTHORIZING THE MANAGER TO DONATE $6,500 IN RECOGNITION OF THE CONTINUING EFFORTS BY LITTER FREE TO MAINTAIN A CLEAN AND HEALTHY ENVIRONMENT IN JUNEAU.

Administrative Report: Attached. The Manager recommended that this resolution be adopted.

3. Resolution No. 1958

A RESOLUTION AUTHORIZING THE MANAGER TO SUBMIT AN APPLICATION TO THE ALASKA DEPARTMENT OF ENVIRONMENTAL CONSERVATION FOR A LOAN FROM THE ALASKA CLEAN WATER FUND AND DESIGNATING THE MANNER OF ACCEPTING AND MANAGING THE LOAN FOR THE PURPOSE OF REPLACING THE DISINFECTION SYSTEM AT THE J-D WASTEWATER TREATMENT PLANT.

Administrative Report: Attached. The Manager recommended that this resolution be adopted.

    1. Resolution No. 1959
    2. A RESOLUTION CERTIFYING THAT IN 1997 THE CITY AND BOROUGH SUFFERED SIGNIFICANT EFFECTS FROM FISHERIES BUSINESS ACTIVITIES, SUCH CERTIFICATION BEING FOR THE PURPOSE OF PARTICIPATING IN THE FISCAL YEAR 1999 ALASKA SHARED FISHERIES BUSINESS TAX PROGRAM.

      Administrative Report: Attached. The Manager recommended that this resolution be adopted.

    3. Resolution No. 1960
    4. A RESOLUTION SUPPORTING THE SOUTHEAST ALASKA TRANSPORTATION PLAN PREPARED BY THE ALASKA DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES.

      Administrative Report: Attached. The Manager recommended that this resolution be adopted.

    5. Resolution No. 1961

A RESOLUTION AMENDING THE PERSONNEL RULES TO PROVIDE FOR PAYMENT TO CERTAIN DEMOTED EMPLOYEES OF A LUMP SUM EQUAL TO THE DIFFERENCE BETWEEN THE VALUES OF THEIR ACCUMULATED PERSONAL LEAVE CALCULATED AT THEIR OLD AND NEW RATES OF PAY.

Administrative Report: Attached. The Manager recommended that this resolution be adopted.

C. Bid Requests:

1. Bid No. 99-107: Douglas Winter Street Maintenance

Administrative Report: Attached. The Manager recommended award to Hulegaard Construction on the basis of having the lowest responsive bid prices. Total bid award will be $80,999.76. This is a term contract with the option to renew for two (2) additional contract periods.

    1. Transfer Request:

    1. Transfer No. T-654:

TRANSFERS $102,000 FROM DEFERRED BUILIDNG MAINTENANCE (CIP P396-17) TO HEALTH AND SOCIAL SERVICES BUILDING REPAIRS (CIP D374-21) AND $200,000 FROM HOSPITAL DRIVE RE-CONSTRUCTION (CIP R412-64) TO PROJECT 98: HOSPITAL EXPANSION (CIP D74-46).

Administrative Report: Attached. The Manager recommended that this transfer be approved.

B2. Resolution No. 1957

A RESOLUTION REPEALING AND REENACTING RESOLUTION 1362 AS AMENDED BY RESOLUTIONS 1589 AND 1629, ESTABLISHING THE INTERNATIONAL RELATIONS ADVISORY COMMITTEE OF THE CITY AND BOROUGH OF JUNEAU.

Administrative Report: Attached. The Manager recommended that this resolution be adopted.

Public Participation: None

Assembly Action:

Mr. Powell stated that this came before the Committee on Committees recently and they asked the International Relations Advisory Committee to come back to them with a resolution that made a clear distinction between themselves and the sister city’s program. He said, unless there was urgency for passing this, he would like to keep it in the committee and work on it further as he did not feel there was a clear distinction.

There being no objection, it was referred back to Committee on Committees. Mr. Powell said they would get right on it.

  1. ORDINANCES FOR PUBLIC HEARING
  2. 1. Ordinance No. 98-17 (L)

    AN ORDINANCE APPROPRIATING TO THE MANAGER THE SUM OF $71,552 TO EXPAND OUTPATIENT SERVICES FOR CHEMICALLY DEPENDENT WOMEN AND THEIR DEPENDENT CHILDREN. SUCH FUNDS PROVIDED BY THE ALASKA DEPARTMENT OF HEALTH AND SOCIAL SERVICES.

    Administrative Report: Attached. The Manager recommended that this ordinance be adopted.

    Public Participation: None

    Assembly Action:

    MOTION - by Kibby, to adopt Ordinance 98-17 (L), and he asked unanimous consent. There being no objection, it was so ordered.

    2. Ordinance No. 98-17 (M)

    AN ORDINANCE APPROPRIATING TO THE MANAGER THE SUM OF $1,000 FOR THE JUNEAU TEEN HEALTH CENTER. SUCH FUNDS PROVIDED BY THE ALASKA STATE CHAPTER OF THE MARCH OF DIMES.

    Administrative Report: Attached. The Manager recommended that this ordinance be adopted.

    Public Participation: None at this time.

    Assembly Action:

    MOTION – by Hagevig, to adopt Ordinance 98-17 (M), and she asked unanimous consent. There being no objection, it was so ordered.

  3. UNFINISHED BUSINESS - None
  4. NEW BUSINESS - None
  5. ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS

A. Manager’s Report - Action Items - None

B. Manager’s Report - Information Items

    1. Third Annual Employee Recognition Dinner.

Administrative Report: Attached.

C. Attorney’s Report - None

  1. MAYOR’S REPORT ON NON-AGENDA ITEMS

    1. Revised Pending Items
    2. Unappropriated General Fund Unreserved Fund Balance
    3. Assembly Contingency Fund Balance

  1. COMMITTEE REPORTS ON NON-AGENDA ITEMS

A. Committee Reports

1. Committee of the Whole – Mr. MacKinnon said there would be a COW toward the end of the month, but it had not been scheduled yet.

    1. Finance Committee – Mr. Perkins was not present to give a report. Mr. Kibby said that he and Ms. Hagevig had met with the folks from the Nugget Mall Merchant’s Association. They had been operating as though they were a non-profit, and recently, the CBJ discovered that they were not. The CBJ is asking for sales tax returns as far back as 1991. The past practice had been to involve the human element. They were still trying to work through the 501C process and were denied that status most recently because of their dues structure.

Motion – by Kibby, that the Nugget Mall Merchant’s Association appear before the Finance Committee to address that concern and that the Assembly direct the Manager to determine that such undetermined sales taxes have never been collected by a substantial portion of a clearly definable class of sellers or of which have never been collected on a substantial portion of a clearly defined class or type of transaction or service and report back to the Assembly at that meeting so that the Assembly will have all the facts before it when deliberating on those two issues.

Ms. Hagevig noted that this operation had been operating under the premise that they were classified as a non-profit by the State of Alaska, Dept. of Commerce and had thought that the previous management in the organization had gone through the 501C process with the federal government. They discovered very recently that that had not been the case and when they applied for it themselves, they discovered they were not eligible. The comparisons that have been made by the federal government, compare the Nugget Mall with very large mall operations found in the lower 48. They were trying to work that out, but in the meantime, they need to enter into a dialog with the Assembly.

Mr. Kibby said the issue that needed to be dealt with right now was the non-payment of back sales tax. They had filed their sales tax since discovering this problem.

Ms. Muñoz thought there needed to be information on other malls and organizations that have a similar structure to insure equity in the filing of the taxes.

Mr. Palmer asked for clarification on the direction. He asked if the direction was to investigate to determine whether this association fits within the parameters. Mayor Egan thought the IRS was investigating that and that the Assembly was interested in the period of 1991 to date. Mr. Palmer said that under the ordinance, staff would make a finding as to whether or not this Association met the standards that were written. He said he was not clear if the direction was to investigate that or make the finding that this is an exempt class.

Mayor Egan assumed that the Assembly would want to see how the Downtown Business Association, Mendenhall Mall, and other Associations in town were looked upon. Mr. Kibby said there were two issues, the issue of non-payment and then the issue of the latter. He clarified his direction was for the forgiveness of uncollected taxes. He asked the Manger to find the parameters under which he would help the Assembly make that determination under 69.05.105, and present that determination to the Assembly at the Finance meeting. Mayor Egan clarified it would go first to the Finance Committee and then to the full Assembly.

Mr. Palmer thought he was being directed to make a finding that they would be exempt. Mayor Egan asked Mr. Kibby to restate his motion.

Mr. Kibby said he would like Mr. Palmer to make a determination and he read 69.05.105: "Forgiveness of uncollected taxes, penalties and interest: The Manager, with the consent of the Assembly, may forgive the payment of uncollected sales tax interest and penalty thereon, and penalties for failure to file owing by a seller to the CBJ upon a determination by the Manager that such uncollected sales taxes have never been collected by a substantial portion of a clearly definable class of sellers or which have never been collected on a substantial portion of a clearly defined class or type of transaction or service." He said he was asking the Manager to look at that and make that determination, whether or not they meet the letter of the ordinance.

There being no objection, it was so ordered. It was noted that this would be heard at the next Finance Committee meeting in October.

3. Committee on Committees – Mr. Powell said they did not meet today and there would be a meeting soon, after this week.

4. Human Resources Committee – Ms. Muñoz said that she received a copy of the draft Commercial Passenger Vehicle ordinance. She recommended it go before the Committee of the Whole. Mr. MacKinnon said he had the draft and it would be scheduled for early November. Mayor Egan thanked all the committee members for their hard work on that ordinance.

5. Lands & Resources Committee – Mr. Kibby had nothing to report.

6. Public Works & Facilities Committee – Ms. Hagevig reported there was a meeting scheduled for Wednesday, October 7th at noon, in the Chambers. The action items were the Steamship Wharf/Marine Park improvement project, and the STIP Transportation Needs List.

7. Strategic Policy Committee – Ms. Hagevig said there was no meeting scheduled at this time. The TAC, however, was moving ahead with their annual survey.

B. Board Liaison Reports

Mayor Egan said the Alaska Committee would meet on Wednesday at 7:00 a.m. at the JEDC Conference Room.

MOTION – by MacKinnon, that after a five-minute break, the Assembly recess into Executive Session to discuss matters which may affect the finances of the city.

B R E A K

7:45 p.m. – 7:55 p.m.

E X E C U T I V E S E S S I O N

7:55 p.m. – 8:10 p.m.

Mr. MacKinnon reported that the Assembly received a report from the City Manager and the City Attorney on the status of the item of pending litigation. No action was taken.

  1. ASSEMBLY COMMENTS AND QUESTIONS
  2. Mr. Koelsch asked if channel four would be used for a CBJ government station. Mayor Egan said the Clerk was told that GCI controled that station, but Mayor Egan was told by the General Manager of the cable system, that that was not true. The public station controls it and the public station, at any time of the day, can switch it back to the CBJ channel. The Assembly had made the decision for no cameras. Ms. Miller said there had been a lot of problems with the channel since the last power outage and she would look into that. Mayor Egan said that what they gave them permission for was three hours a day on Saturday and Sunday. Suddenly, it became 3-9, seven days a week. Mr. Koelsch said the programming was not bad, he just felt the need to insure it was a government station so that it stayed a government station.

    Mr. Koelsch then commented that constituents had questioned squatters in the Fish Creek area of North Douglas. He asked if they were not being moved out of that area, and why not. Mr. Palmer said he would check, he knew there had been an effort within the state right-of-way to move folks out.

    Mr. Koelsch requested discussion on Assembly committees and their duties. He thought there could be an opportunity to compress some things and not use so much time to work on certain items. Mayor Egan thought that would be a good item for the retreat.

    Mr. Koelsch reminded everyone to vote.

    Ms. Muñoz said she had asked about no camping signs on the North Douglas Highway corridor. She thought it would be nice to have that done before the next camping season starts. Mayor Egan thought Mr. Gilbertson should provide a small map, at least of the Fish Creek area, of who owns what. That way, when folks call, they could be directed to the proper owner of that area. Ms. Muñoz said it would be important to work with DOT, because it is a state highway.

    Ms. Muñoz then commented on the request from a group of parents, regarding transitional housing and independent living programs for young adults, ages 18-20, with disabilities. They were looking for a lot and they hoped to build a facility for those individuals. She requested this go before the Lands Committee for discussion. Mr. Kibby said it was already in the Lands Committee. Mayor Egan asked Mr. Kibby how many lots were available. Mr. Kibby said 14 and that currently, the Lands Committee was working on the draft Land Management Plan. He said he would prefer to look at the big picture and not a case by case basis. Ms. Muñoz said she would write the authors of the letter and inform them it would be before the Lands Committee.

    Mr. Kibby referred to his comment about the gravel pit at the last meeting. He said Mr. Palmer had sent a letter to the Assembly in regards to departments being charged $1.50 a yard. He also met with Mr. Palmer and staff about how the pit was currently being handled and he was personally satisfied with how it was laid out by staff.

    MOTION - by Kibby, that the Assembly waive any interdepartmental charges of sand and gravel from the pit whether it be frost susceptible or non-frost susceptible material, as long as it benefits the public or the facility.

    Mr. Kibby said, to keep dollars coming in toward the pit, continue with the CIP. That money would be enough to take care of the upkeep to the pit. But, he thought it was silly for one department to charge another department. Mayor Egan clarified he also meant enterprise funds, such as the airport and harbors. Mr. Palmer clarified public benefit and said the first thing that comes to mind was that the Airport has a COE permit for over 50,000 yards, which was over $100,000 worth of material at $1.50 a ton. Their intent was to put it into areas that would be leased out to the private folks. If the policy was to go for the public benefit, defined as a public facility that the public uses, that would be different from material that goes in for a lease lot. He asked for clarification on Mr. Kibby’s intent. Mr. Kibby said he looked at that as betterment to the facility. When the airport uses the fill they need for the project, there will be a rate associated with the amount of money that it took to provide that. If that hole is not filled in, the development will not be facilitated. It is a betterment to a public good and purpose because the city owns the airport. Streets and right-of-ways are also betterment for the public. But, in the

    case where a private contractor has a right-of-way that they want to develop, for their benefit of their subdivision, rather than wait until being on CIP, the charge should stand at $1.50. Even though the CIP is betterment for the community, it is an amount that can be used to take care of the pit. Department are constantly searching for savings and the pit is there to benefit the public. Mayor Egan agreed with the concept and discussion ensued about what happened with Temsco, their use of gravel and their lease. Mr. Kibby said a lot of the departments were on very tight budgets and they were constantly being told to work within the black, not the red.

    Mr. MacKinnon said gravel was not the only interdepartmental charge. It may be the only commodity that the city has that is being sold to a number of departments but equipment is loaned or rented from department to department. He was not sure if it should be carried to that point and stated that if there was not revenue flowing from public works to the airport for the use of the excavator, then the excavator would immediately become so busy that it could never be used by another department. He liked the idea, but thought there should be some reciprocity there also. When the airport needs gravel they should be able to get it, and when the road to Eaglecrest needs recycled asphalt, and the airport has piles of it, they should be able to get that.

    Mr. Kibby thought that Mr. MacKinnon was mixing apples and oranges. The equipment had to be purchased at one point, but the gravel was sitting as an asset for future sale. The money for equipment had to be paid upfront. He said what he was talking about was an asset that served all departments but was going to be valuable only to a few departments. There would be areas within the department that could actually take the frost susceptible material, a liability and not an asset in that pit, and dispose of it in areas like the airport. He asked what was the accountability of taking money from one pocket to the other pocket when the Lands Committee really did not need it. He did not know the life expectancy of the pit, and stated it was currently going through the conditional use process and being revamped.

    Mr. Powell asked Mr. Kibby to restate his motion.

    MOTION – by Kibby, that CBJ no longer charge for sand and gravel extraction between departments, including enterprise.

    Mr. Palmer clarified that it not include CIP projects.

    Mr. MacKinnon did not see the difference between a department and a CIP because a CIP was public tax money that was going into a project for a public use. Therefore, it was going from one pocket to the other, except it goes through the hands of a contractor and then comes back to the city. Mr. Kibby said that the difference was that the city was the one extracting the material from the pit and they were the ones that were directly staffing, planning, and taking care of the pit. Once a contractor is involved, there has to be someone manning the pit and watch over those resources. That is where the charge for a CIP is understandable.

    There being no objection, it was so ordered.

    Ms. Hagevig said she and the Mayor attended the SE Conference in Wrangell which was a very worth while three-day meeting. A few high lights included a very large and comprehensive update by Commissioner Perkins and his staff on the SE Transportation Plan. She thanked the Mayor and the Attorney for getting the resolution ready so that the Assembly could take action on it this evening. Another excellent report was from Debra Lyons, seeking funds to help with the Pacific Salmon Treaty public relations program. She said that the money had been extremely well spent and Ms. Lyons would be making a detailed report back to all the communities who supported that effort. She thanked the city of Wrangell for their fine hospitality, which was extended to all in the region. Mayor Egan thanked Ms. Hagevig for all her hard work on the SE Conference board.

    Mr. Powell asked about the drywall and water problem in the hallway. Mr. Palmer was directed to report back at the next meeting. Mr. Kibby requested that the door be put back on the one stall in the men’s room.

    Mr. Powell said he would like an implementation schedule for the Mendenhall Treatment Plant. He thought the neighborhood was living in a bad situation and they deserved to know any progress that was being made.

    He said he really appreciated Ms. Hagevig’s and the Mayor’s participation in the SE Conference and requested a copy of the material that was handed out so the Assemblymembers could stay apprised of what was going on.

    He then requested of the Clerk, to send a copy of the 11 sheets of attendance graph to the Empire.

    Mayor Egan said there would be a Special Meeting at noon on Wednesday the 21st. Ms. Fritz would have the Police Station contract ready to go and she requested a special meeting as this was the only meeting for October. Mayor Egan requested it be scheduled for 12:15 so everyone would have a chance to get to the meeting.

    Mayor Egan reminded everyone about the employee recognition dinner, Friday, the 6th at Centennial Hall. He said he was amazed at the number of 10—25 year employees of the city. He then thanked Ms. Hagevig, Mr. MacKinnon and Mr. Koelsch for attending the Whitehorse Yukon Northwest Territories lunch and said the lunch was well attended by members of the business community.

    Mayor Egan reported on his recent trip to Washington D.C. He and Mr. Palmer met with the city’s lobbyist, Tony Smith; the Governor’s lobbyist, John Katz; also Ann Kertulla, the Governor’s resource person in DC; Andrew Lundquist, Chief of Staff for the Senate Energy and Natural Resources Committee; Lisa Sutherland, Chief of Staff for the Senate Appropriations Committee; and Dave Whaley, Chief of Staff for Congressman Don Young’s Natural Resource Committee. They met with Ms. Sutherland and Mr. Lundquist together and developed a strategy for getting the long awaited easement into the final appropriations bill. It would address the concerns of the National Park Service Easements, the NOAA transfer at Auke Cape, permission for NOAA to locate at Lena and also to have the UAS co-locate at Lena Point. When that goes through, the design will be able to commence. Secon would be able to level the site next spring and summer, to facilitate the NOAA facility. He said if this did not get done this year, the option would run out on December 31st. Secon has always been of the inclination that if this does not go through, they would continue operating the site as a rock quarry and not dress up the site for construction of the NOAA facility. He said he was very heartened by the conversations that were had and Mr. Palmer’s ability to get into the technical stuff.

    Mr. Powell thanked the Mayor and the Manager for going back at a moment’s notice. He thought the project was so important. Mayor Egan said he was very impressed with the amount of support from the Governor’s Office in DC and the delegation spoke very highly of that support.

    Ms. Miller reminded everyone about the election tomorrow and thanked all the precinct workers. She said there are 19 precincts and if any one had questions about where to vote, they could call her office. She said the returns would not be as quick as the State election because the results could not be modemed in. She hoped the first returns would be by 9 p.m.

    Mr. Palmer noted the new time and temperature sign on City Hall.

  3. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS - None
  4. ADJOURNMENT - There being no further business to come before the Assembly, and no objection, the meeting adjourned at 8:52 p.m.

 

Signed: ________________________________

Mayor Egan

 

 

Countersigned: ________________________________

Marian Miller, Clerk