THE CITY AND BOROUGH OF JUNEAU, ALASKA

September 14, 1998

MEETING NO. 98-31: The Regular meeting of the City and Borough of Juneau Assembly, held in the Assembly Chambers of the Municipal Building, was called to order at 7:00 p.m. by Mayor Dennis Egan.

  1. FLAG SALUTE was led by Mayor Egan.
  2. INVOCATION was not offered.
  3. ROLL CALL
  4. Assembly Present: Garrett, Kibby, MacKinnon, Perkins, Powell, Egan, Hagevig, Muñoz, and Koelsch

    Assembly Absent: None

    A quorum was present.

    Staff Present: Marian Miller, Municipal Clerk; Dave Palmer, City Manager; John Corso, City Attorney; Allan Hesse, Airport Admin. Officer; Joe Buck, Director Engineering; Ernie Mueller, Director Public Works; John Kern, Transit Manager; Kim Kiefer, Parks and Rec. Director

  5. APPROVAL OF MINUTES

    1. 07/06/98 - Regular Meeting No. 98-25
    2. 07/20/98 – Regular Meeting No. 98-26
    3. 08/03/98 – Regular Meeting No. 98-28

MOTION - by Kibby, to approve the minutes of Regular Meeting No. 98-25, held July 6, 1998, and he asked unanimous consent. There being no objection, it was so ordered.

MOTION - by Kibby, to approve the minutes of Regular Meeting No. 98-26, held July 20, 1998, and he asked unanimous consent. There being no objection, it was so ordered.

MOTION - by Kibby, to approve the minutes of Regular Meeting No. 98-28, held August 3, 1998, and he asked unanimous consent. There being no objection, it was so ordered.

SPECIAL ORDER OF BUSINESS

    1. Gastineau Channel Little League All-Stars
    2. Mayor Egan proclaimed Monday, September 14, 1998 as Appreciation Day for the GCLL Sr. Girls Fast Pitch Softball Team. Glenn Alt, Dave Massey and Tim Adair were recognized for their contribution to the team.

      Mayor Egan proclaimed Monday, September 14, 1998 as appreciation day for the GCLL Major Boys Baseball Team. Manager Urata was also recognized for being nominated Manager of the Year at the Western Regional Championship in San Bernardino, California.

    3. Boone vs. CBJ

Mr. Palmer requested an executive session at the end of the meeting to discuss Boone vs. CBJ. There being no objection, it was so ordered.

  1. MANAGER’S REQUEST FOR AGENDA CHANGES - None
  2. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS
  3. Tim Essebaggers, 1005 Bonnie Doon, presented a copy of a brochure that was in progress. He spoke on behalf of the Diversity Committee, a group of federal employees. The brochure lists CBJ as a sponsor, in anticipation of the city’s support for their presentation on November 4 at Centennial Hall. They had been working with the Forest Service to develop a "Diversity in the Work Place" conference that all of Juneau would be invited to. He said they had rented and paid for Centennial Hall and a number of agencies had donated time and funds to this free conference. They would like to provide refreshments in the morning and afternoon and people have graciously donated coffee and donuts. Centennial Hall has a rule that they cannot use donated goods. He asked for a waiver for that day so they would be able to use things provided by local businesses.

    Kristen Whitehead and Jeanine Gates, representatives of the Jesuit Volunteers. Ms. Whitehead asked if they could get eight bus passes as was done for the volunteers last year. They are all on fixed budgets and they all work in the community doing different services. She said she works for ORCA and Jeanine works for the Glory Hole. They receive $80 per month personally and then their agencies pay $375 to the community to cover living expenses. There are eight volunteers and the money is to cover rent, transportation, food and utilities.

    Robert Thibodeau, 1616 Glacier Avenue. He reported that the Alaska Commission on Aging would be meeting in Anchorage on September 21-23. The topic would be assisted living. They were asking that each of the local Commissions send two representatives to the meeting. Mr. Parish asked the Assembly for airfare for two Commission members to Anchorage but the Assembly only authorized one. Mr. Thibodeau said either the Assembly supports the Commission on Aging or it forgets the Commission. Assisted living is a very serious matter for older people. If families are unable to help, elderly people must come to CBJ for help. He said the CBJ Assembly did the Commission a grievous error in not funding the two members. He did not know the reason why the Assembly took that action.

  4. CONSENT AGENDA

Ms. Muñoz reported on item D.a), the Human Resources Committee moved to recommend the Assembly waive its right to protest if the financial situation was reconciled, which it had been.

Mr. Garrett asked for the removal of item B-1, Resolution No. 1950.

MOTION – by Hagevig, to adopt the Consent Agenda with the exception of item B-1, and she asked unanimous consent. There being no objection, it was so ordered.

A. Ordinances for Introduction

1. Ordinance No. 98-31

AN ORDINANCE AMENDING THE PURCHASING CODE TO ESTABLISH A TEMPORARY EXEMPTION FOR GOODS AND SERVICES NECESSARY TO PREVENT OR CORRECT PROBLEMS ASSOCIATED WITH INFORMATION TECHNOLOGY AND THE YEAR 2000.

Administrative Report: Attached. The Manager recommended that this ordinance be introduced and set for public hearing at the next regular meeting.

2. Ordinance No. 98-32

AN ORDINANCE REPEALING ORDINANCE NO. 97-21 REGARDING ACTION BY THE MANAGER TO MAKE CERTAIN CITY AND BOROUGH SUBDIVISION LOTS IN THE S’IT’TUWAN SUBDIVISION AVAILABLE TO HAA YAKAAWU, ALSO KNOWN AS TLINGIT-HAIDA REGIONAL HOUSING AUTHORITY, FOR THE CONSTRUCTION AND SALE OF HOUSING UNITS.

Administrative Report: Attached. The Manager recommended that this ordinance be introduced and set for public hearing at the next regular meeting.

    1. Ordinance No. 98-17 (G)
    2. AN ORDINANCE APPROPRIATING TO THE MANAGER THE SUM OF $619,400 FOR THE JUNEAU ECONOMIC DEVELOPMENT COUNCIL’S (JEDC) SOUTHEAST ALASKA REVOLVING LOAN FUND. SUCH FUNDS PROVIDED BY THE U.S. DEPARTMENT OF AGRICULTURE – ALASKA ECONOMIC DISASTER FUND.

      Administrative Report: Attached. The Manager recommended that this ordinance be introduced and set for public hearing at the next regular meeting.

    3. Ordinance No. 98-17 (H)
    4. AN ORDINANCE APPROPRIATING TO THE MANAGER THE SUM OF $5,000 FOR MATERIALS AND SUPPLIES FOR THE ZACH GORDON YOUTH CENTER AND $2,000 FOR MATERIALS AND SUPPLIES FOR THE PIPELINE SKATE PARK. SUCH FUNDS PROVIDED BY A DONATION FROM THE ROYAL CARIBBEAN CRUISES LTD.

      Administrative Report: Attached. The Manager recommended that this ordinance be introduced and set for public hearing at the next regular meeting.

    5. Ordinance No. 98-17 (I)
    6. AN ORDINANCE APPROPRIATING TO THE MANAGER THE SUM OF $131,300 FOR THE YEAR 2000 PROGRAM. SUCH FUNDS PROVIDED BY SALES TAX BUDGET RESERVE.

      Administrative Report: Attached. The Manager recommended that this ordinance be introduced and set for public hearing at the next regular meeting.

    7. Ordinance No. 98-17 (J)
    8. AN ORDINANCE APPROPRIATING TO THE MANAGER THE SUM OF $60,000 FOR THE DOUGLAS HARBOR FLOAT ADDITION PROJECT. SUCH FUNDS PROVIDED BY THE HARBORS CONTINGENCY FUND.

      Administrative Report: Attached. The Manager recommended that this ordinance be introduced and set for public hearing at the next regular meeting.

       

    9. Ordinance No. 98-17 (K)

AN ORDINANCE APPROPRIATING TO THE MANAGER THE SUM OF $9,692 TO REPAIR THE MEN’S RESTROOM AT THE ZACH GORDON YOUTH CENTER. SUCH FUNDS PROVIDED BY THE ALASKA DEPARTMENT OF ADMINISTRATION.

Administrative Report: Attached. The Manager recommended that this ordinance be introduced and set for public hearing at the next regular meeting.

B. Resolutions

    1. Resolution No. 1951
    2. A RESOLUTION CANCELING THE REGULAR ASSEMBLY MEETING SCHEDULED FOR OCTOBER 12, 1998.

      Administrative Report: Attached. The Manager recommended that this resolution be adopted.

    3. Resolution No. 1952

A RESOLUTION URGING THE ALASKA LEGISLATURE TO PROVIDE CLOSED CAPTIONING FOR GAVEL-TO-GAVEL COVERAGE OF LEGISLATIVE PROCEEDINGS.

Administrative Report: Attached. The Manager recommended that this resolution be adopted.

C. Bid Awards

1. Contract No. 98-397: FOUR (4) ACCESSIBLE LOW-FLOOR TRANSIT COACHES.

Administrative Report: Attached. The Manager recommended award to New Flyer of America on the basis of having the lowest responsive bid price, for a total award of $972,876.00.

    1. Contract No. E98-466: AUGUSTUS BROWN SWIMMING POOL GUTTER AND SOFFIT REPAIR.

Administrative Report: The Manager recommended award of this project to Silverbow Construction in the amount bid, for a total award of $57,499.00.

    1. Liquor Licenses:

    1. Two Year Renewals:

Beverage Dispensary:

    1. Rendezvous; Rendezvous, Inc.: Robert G. Schroth, Registered Agent; 184 S. Franklin Street, Juneau, AK, 99801; mail: 184 S. Franklin St., Juneau, AK 99801.

Club:

2. Fraternal Order of Eagles Aerie 4200; Eagles #4200; Mark Page; 2055 Jordan Avenue #1, Juneau, AK 99801; Mail: 3715 El Camino, Juneau, AK 99801.

    1. Transfer of Ownership:

Restaurant/Eating Place:

    1. Oriental Express Restaurant; D&J Oriental Express Restaurant; Julita Q. Abad, Applicant, Darwin Q. Abad, Applicant; 210 Seward Street, Juneau, AK 99801; Mail: 5950 Lund Street, Juneau, AK 99801; Transfer from Oriental Express Restaurant.

Administrative Report: The Manager recommended the Assembly adopt the Human Resources Committee recommendation and waive its right to protest the licenses as reported.

B1. Resolution No. 1950

A RESOLUTION PROHIBITING POSSESSION OF ALCOHOLIC BEVERAGES IN GUNAKADEIT PARK, JACKIE RENNINGER PARK, AND THE HANK HARMON RIFLE RANGE.

Administrative Report: Attached. The Manager recommended this resolution be adopted.

Public Testimony: None

Assembly Action:

MOTION – by Garrett, for the purpose of discussion.

Mr. Garrett said the reason he pulled this was because it seemed absurd to him that the Assembly would go through this process to post a sign prohibiting something that is already prohibited. He said if alcohol is not prohibited in all parks, why is an ordinance not adopted making it so.

Mr. Corso said the Assembly could prohibit the consumption of alcohol in all parks but it has not done so. The present open container ordinance applies to streets, sidewalks, parking areas, alleys and the like. It does not apply to Parks and Recreation areas except as posted by a sign authorized by resolution by the Assembly.

Mr. Garrett said it seemed a little ridiculous to go through the public process to suggest that people should not be drinking at a rifle range or the Skate Park. He suggested looking at the process to give the Manager authority to post signs in instances where the Parks and Rec. Director and the Manager feel it is appropriate. Mr. Palmer suggested it could be done by motion instead of resolution.

Mr. Garrett asked for unanimous consent. There being no objection, it was so ordered.

  1. ORDINANCES FOR PUBLIC HEARING

1. Ordinance No. 97-17 (F)

AN ORDINANCE APPROPRIATING TO THE MANAGER THE SUM OF $200,000 FOR THE DESIGN OF IMPROVEMENTS TO THE JUNEAU-DOUGLAS AND MENDENHALL WASTEWATER TREATMENT PLANTS. SUCH FUNDS PROVIDED BY THE SEWER FUND RETAINED EARNING.

    1. Juneau-Douglas Treatment Plant Improvements: $100,000.
    2. Mendenhall Wastewater Treatment Plant Improvements: $100,000.

Administrative Report: Attached. The Manager recommended that this ordinance be adopted.

Public Participation:

Barb Konrad, P.O. Box 33496, presented a letter which she asked all to read and consider. She spoke on behalf of other citizens in that she is not pleased with the way the CBJ management is going about this matter. She asked what was wrong with following through and finishing up with the plan of the 1994 study. She referred to newspaper articles on July 10 and 19 and said Mr. Boyd had some very interesting comments and brought about many of her questions. She asked how a person could get information on what had been spent so far, since 1994, and what had not been done.

Mr. Palmer said that staff was following through on the 1994 plan. There had been a long list of things to do, some procedural and operational and some including installation of equipment. The last item was the most expensive and that is what they are currently working on. He could not say how long, but he expects the decanters would go in in a month. The design may require some demolition in the building and there was a question if that could be done when the weather was freezing. There was lead-time and work was expected to start next spring. He told Ms. Konrad she could come in and talk with him for information, or she could talk with Ernie Mueller or Andy at the sewer plant. He said staff would be happy to walk people through the plant or go over any of the documents. The effluent quality is much improved.

Mr. Powell asked if her main concern was the odor from the plant. She said it was cost. She would not mind spending the $1.5M that they needed by the end of the year to fix it up for good. The CBJ Public Works Director said that was what it would take. If taxes are raised another percent, she would not care. She would hate to see a $23M sewage plant not working and slowly dying.

Mayor Egan directed Mr. Palmer or the head of the Mendenhall Plant to go over with her exactly what is being done. Staff had been given an ultimatum to get this solved. She wished they would do it with the public and not just with her. Mr. Palmer said there would be another meeting, and it would not be on Election Day. She suggested that the public be given advanced notice of the meeting.

Assembly Action:

MOTION - by MacKinnon, and he asked unanimous consent.

Mr. Powell said he heard comments that were not about the odor but actual solids floating out next door. He asked Mr. Mueller if there were other complaints. Mr. Powell said he was concerned of the public health risk. Mr. Palmer said he has not heard any complaints and it was very unlikely that there would be solids floating out. The effluent had been in the single digits or low teens and there is no way to get that with solids coming out.

Mr. Powell said there are other sources for pollution and if there are other complaints, he would like to know.

There being no objection to the motion, it was so ordered.

  1. UNFINISHED BUSINESS - None
  2. NEW BUSINESS

    1. Downtown Neighborhood Association’s Appeal of Planning Commission approval of the Variance for parking on Gastineau Avenue (VAR98-00029).

Administrative Report: Attached.

Assembly Action:

MOTION – by MacKinnon, that the Assembly accepts the appeal of the Downtown Neighborhood Association vs. the Planning Commission.

Mr. Garrett said there was a pre-hearing conference on one of the appeals that he was currently hearing. One of the issues discussed concerned what is and is not appealable. He said in this one, there may be one valid issue claiming an error in the action of the Planning Commission. He asked if there was a way of providing up front information to people who are frustrated by a decision that the Planning Commission makes, about the range of options that are available to the Assembly when reviewing an appeal. It may not be an issue that can be considered on appeal because there is a very narrow, focused appellant code.

Mr. Corso suggested not concentrating too much on what people cannot do but what they can and should do with the Planning Commission. A common reason that points get brought up to the Assembly is that people didn’t think of them until after the Planning Commission. Once they go to the hearing they may get aggravated at what happens. It may help reduce frustration if people had a clear message that they had to make their best case in front of the Planning Commission and that requires preparation before that meeting.

There being no objection to the motion, it was so ordered.

MOTION – by MacKinnon that the Assembly hear the appeal itself. There being no objection, it was so ordered.

MOTION – by MacKinnon, that the Mayor designates a presiding officer for the appeal. Mayor Egan designated Mr. MacKinnon. There being no objection, it was so ordered.

  1. ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS

A. Manager’s Report - Action Items

    1. Land Exchange – West Juneau/Shrine of St. Therese
    2. Administrative Report: Attached. The Manager recommended the Assembly, by motion, authorize staff to commence negotiations for a land exchange with the Corporation of Catholic Bishops of Juneau, trading a parcel of land adjacent to the Shrine of St. Therese for a parcel of land in West Juneau to serve as a neighborhood park.

      Mr. Palmer pointed out that it would be an equal value land trade with an appraisal being done. He said there had been a newspaper article, which had erroneously indicated that they would be trading three acres of their land for several hundred acres of city land. In fact it would be three acres of their land for a portion of city property based on the value.

      Public Participation: None

      Assembly Action:

      MOTION – by Kibby, that the Assembly authorizes staff to enter into negotiations with the Corporation of Catholic Bishops, and he asked unanimous consent. There being no objection, it was so ordered.

      2. Bartlett Regional Hospital – Financing Radiology Equipment Replacement.

      Administrative Report: Attached. The Manager recommended the Assembly approve, by motion, the Hospital’s request to lease these items under the terms of the Key Bank Master Lease.

      Public Participation: None

      Assembly Action:

      MOTION - by Garrett that the Assembly agrees to participate in helping the hospital finance this project for the radiology equipment as outlined in the memo. There being no objection, it was so ordered.

      B. Manager’s Report - Information Items

      1. Hank Harmon Rifle Range – Caretaker Agreement

      Administrative Report: Attached. Mr. Palmer added that Ms. Jordan would stay on as caretaker.

    3. Planning Commission Stipend
    4. Administrative Report: Attached. Mr. Palmer said the Planning Commission had discussed this and had requested the Assembly look at the issue the next time the budget comes up.

      Mr. Garrett asked for an analysis on why the Planning Commissioners have to register with APOC. Mr. Palmer said as far as he knew, it was APOC’s rules. Mr. Garrett said it was a very valid question as to why they were the only ones who had to register with APOC. There are enterprise boards who have fiscal control and do not have to register.

      Ms. Hagevig said it was a Title 29 issue and it was a part of the Open Meetings Act. Planning Commissions are governed by Title 29 and they are specifically alluded to in the Open Meetings Act as far as being a public policy making group. The other types of enterprise boards are unique and don’t have the same kind of statewide application as the Planning Commission. Ms. Hagevig said when the Public Meetings Act was revised a number of years ago, there was a lot of attention paid to the role of the Planning Commissioners and whether or not it was appropriate to maintain the status that they were provided in the Open Meetings At.

      Mr. Garrett thought it was absurd that someone serving on the Planning Commission had to fill out APOC Conflict of Interest reports and he would like it changed. Ms. Hagevig said the way to change it would be to work with other municipalities to petition the legislature.

      Mayor Egan suggested the Attorney be directed to find out how, as a municipality, CBJ could lobby AML, or some group, to make this an item for the next legislative session. There being no objection, it was so ordered.

      Mr. Perkins clarified that this should be put as a footnote on the Finance Committee’s pending items for review. Ms. Miller would add it to the list.

    5. Eaglecrest Ski Area: Changes in Season Ski Pass Prices
    6. Administrative Report: Attached. The board was proposing discounts of 32-40 or more percent on season passes. A memo was included that explained their rational.

      Mr. Powell said, as liaison to that board, he supported this action. He said this had been well researched and he congratulated them on their initiative.

    7. Invitation

Mr. Palmer said for the last year and a half, the Police Dept. and Personnel Dept. had been working on review of some of the administrative positions and reclassification of some of those positions. The Police Chief extended his invitation to any interested Assembly member to stop by and chat about the changes that were going on.

Mr. Perkins said he would only hope that, in the reorganization of administrative section of JPD, the current employees be given an opportunity to upgrade their skills so that they qualify for those positions.

C. Attorney’s Report

Mr. Corso reported that on the subject of Police Department personnel practices, those practices were vindicated in Superior Court where the city prevailed. In the case of Volmer vs. CBJ, Superior court found that the claims that the plaintiff was denied due process rights and contractual rights were rejected.

  1. MAYOR’S REPORT ON NON-AGENDA ITEMS

    1. Revised Pending Items
    2. Unappropriated General Fund Unreserved Fund Balance
    3. Assembly contingency Fund Balance

  1. COMMITTEE REPORTS ON NON-AGENDA ITEMS

A. Committee Reports

1. Committee of the Whole - Mr. MacKinnon said there was no meeting scheduled, but the next item that would be considered would be the for-hire vehicle ordinance. Mr. Palmer said he was hoping to have something out by Wednesday and a meeting could be scheduled after that.

2. Finance Committee – Mr. Perkins said there was not a meeting scheduled but items no. 2 and 4 could be deleted from the pending items list and the Planning Commission stipend should be added.

3. Committee on Committees – Mr. Powell had a number of names to move forward to the Assembly for consideration:

Eaglecrest Ski Area Board of Directors: Ruth Deal

Historic Resources Advisory Committee: Charles Carlson, Katheryn Cohen and Ari Sassi

Housing Advisory Committee: Lisa Mielke and John Haas

Juneau Economic Development Council: Craig Dahl

Social Services Advisory Board will be re-noticed

Tourism Advisory Committee: Shawn Paul, Peggie Garrison, and Dennis Meiners

Waste Management Committee: Jack Hill

Mr. Powell noted that on the Tourism Advisory Committee there was over 39 names. There were excellent applicants and he hoped they would continue their interest in serving. On the Eaglecrest Ski Area Board there were excellent applicants also, but they chose Ruth Deal for her marketing background, research, interest, and active participation in the board.

4. Human Resources Committee – Ms. Muñoz reported there was a brief meeting today in which they reviewed a number of liquor licenses. The next meeting would be two weeks from today, at noon.

5. Lands & Resources Committee – Mr. Kibby said there had not been a meeting in the last few weeks and there may trouble scheduling on the 23rd. They are working with staff on the land disposal program, which they will be looking at at the next meeting. The S’it’Tuwan Subdivision would also be brought before the committee and a proposal would be brought before the Assembly as to how to proceed.

    1. Public Works & Facilities Committee – Mr. Garrett reported that at the most recent meeting, they reviewed the State Transportation Improvement Projects (STIP) comments. Those are currently with the Planning Commission and will show back up to the Assembly in October. Local input is one in 13 factors considered. The biggest thing the Assembly could contribute was the identification and clarification of transportation projects, making it clear to DOT. There is a lot of money available for enhancement projects. Many projects which have been way over the horizon are now going to be much closer to fruition. The process would result in a masterplan for the community so he encouraged all interested parties to get involved. That would be the focus of the next PWFC meeting on the 23rd of September, at noon. It would be a joint meeting with the Transportation Steering Committee. Ms. Muñoz asked when the STIP would be back before the Committee and Mr. Garrett said it would be October 7th. Mr. Perkins asked if the PRAC was being included in discussion about the bike and pedestrian trails. Mr. Garrett was not sure but thought that was an excellent idea. Mr. Kibby said this process would be an assessment in order to put the plan in order for the following year. The draft of the assessment and the values that would be used for the plan are what’s being discussed. There would be a public meeting on the draft assessment in the near future. Once it goes into the plan, there would be public meetings held at each step along the way.

Mr. Garrett said there would be a resolution coming before the Assembly on the application to the State Dept. of Administration, of projects for the State capital matching grant program. That resolution should be at the first meeting in October. He thought there was only four projects on the list. The other CIP project list, the one for the city budget process list, is beginning internally with staff.

Mr. Garrett said they received an update on the Project 98 process at the Hospital. It was going along very well and the board approved a change, to take another $600,000 out of the Hospitals retained earnings, for them to do expansion to their Sterile Supply Unit. There would be an appropriating ordinance coming forward for that. They also heard a fairly strong appeal from the Hospital Administrator and Board for a new project, the next phase after this one is done, that they are calling 2005. It would involve the construction of what would be a first class birthing center. This would result in a tremendous improvement to the Emergency Dept. and ICU. 2005 is the soonest they could save up to do it. Mr. Garrett suggested that the Assembly look at ways to finance it so it could be done sooner, since it is such a substantially important improvement.

The Harbor Master has requested the sum of $500,000 out of the port dues retained earnings, for them to do design work on the steamship dock. That would be discussed at the meeting on the 7th. It would probably be suggested that the design be done in phases as there is a lot of geotechnical work that has to happen.

7. Strategic Policy Committee – Ms. Hagevig said there was not a meeting scheduled. The TAC was currently going through a process with Shoneburg and Assoc. to develop a planning process for tourism in the community. She reported on the millennium project, there would be a group in the community meeting on October 7. She plans to meet with them and she thought there would probably be requests coming forward to the Finance Committee for money.

  1. Board Liaison Reports

Mayor Egan reported that the Alaska Committee met and elected four new directors. The committee was issuing a memo to the Assembly with those names. He reported it was a good meeting with over 50 people in attendance. The next meeting would be in mid-October.

B R E A K

8:20 – 8:35 p.m.

  1. ASSEMBLY COMMENTS AND QUESTIONS
  2. Mr. Koelsch said he was still receiving calls about littering and underage smoking in the neighborhood surrounding the High School. He asked how many tickets were issued for littering and/or smoking in that area. Mr. Palmer said the Chief was going to put on extra patrols when school started and he would check to see what citations had been issued.

    MOTION – by Koelsch, that the Assembly allocate eight bus passes for the Jesuit Volunteers. There being no objection, it was so ordered.

    MOTION – by Koelsch, for approval of the request from the users of Centennial Hall for the Diversity Workshop, to have donated coffee and baked goods brought in for their November 4th event.

    Ms. Hagevig asked if approval was necessary, since there was no longer a single contractor providing those services. Mr. Palmer said he spoke with Ms. Kiefer and she indicated it was not a problem.

    Ms. Muñoz brought up the request of Mr. Thibodeau for the additional ticket for a Commission on Aging volunteer. Mr. Perkins said the prior committee discussion was the concern of future groups and boards requesting additional funds for similar conferences around the state. The Assembly had recently funded a study for the senior community and has been very supportive of the Commission on Aging. Although it was not a horrendous amount of money, he was not sure it was necessary that two people attend. Ms. Hagevig spoke in support of the two-ticket arrangement and reminded the Assembly members that this was a committee appointed by the Assembly to do a specific and discreet body of work for the Assembly. She said there are important issues that our local group is working on on a statewide basis. She would support a motion of funding a second person from Juneau since the request is only for airfare.

    Mr. Garrett said the city does an enormous amount for the elders of the community and did not agree with Mr. Thibodeau’s allegations of not caring about the senior citizens in our community. He agreed that there were a lot of committees, of the Assembly, that could also request additional funding in the future. Mr. MacKinnon said that Mr. Thibodeau gave a slightly different version than what was previously heard. He said he agrees with Mr. Garrett and he did not think that two tickets to Anchorage would be terribly expensive so he would support Ms. Hagevig’s suggestion.

    Assembly Action

    Mayor Egan clarified that Ms. Muñoz made a motion to add one more ticket. Mr. Powell agreed that this would not be a lot of money and the support would go a long way. There being no objection to the motion, it was so ordered.

    Mr. Kibby said he had received a number of calls and e-mails concerning the Airports request for gravel . He asked how the pit was handled between city department. Mr. Palmer thought there was a minimum charge for all projects and the airport pays the same as all other projects. Mr. Kibby asked Mr. Mueller to verify that, when city trucks load a truck, they are paying $1.50 a yard for that gravel. Mr. Mueller said that was his understanding but that there may be some cases where that is not happening.

    Mr. Kibby said he had gone to the scale shack and there were no receipts. He sat at the shack to watch who was hauling from the pit. He said on the city contracts, the trucks were not stopping to weigh, so there was no record of who was doing what on city contracts. He asked how it was being kept track of and said this was a real bone of contention within the private community. He suggested the city sell the gravel pit as the place is a mess, and there is no disposal plan for the overburden. The sooner the city gets rid of the pit, the better off the city will be. The property could then be used for something else. A lot of the material is frost susceptible and is not as valuable. Maybe if the pit was not sold, the Assembly could consider letting the city use the material without charging the departments. Mr. Mueller’s understanding was that departments were suppose to be charged what they take out. There is no real policing and inspectors calculate the amount used. When the project is done, that money is transferred from the CIP project over to the Lands fund.

    Mayor Egan said he had received a call saying that the Manager had changed the policy. He called the manager and asked about it and was reminded that the Assembly empowered the Airport Board. The administration had not charged the Airport for the gravel. If in fact the Airport is charging different tenants for the gravel, then maybe the city ought to get a cut of it also. He agreed with Mr. Kibby that this was a bone of contention and had been since discussion a number of years ago.

    Mr. Kibby asked if the Airport was receiving gravel right now, and if so, were they being charged for it. Mr. Palmer said he knew they had been hauling from the pit and said he thought that any city project that takes material out of there, reimburses the Land fund for the materials they take. He said he would check to make sure it was actually being paid. He asked for clarification of what Mr. Kibby wanted. Mr. Kibby said if the city cannot administer the business pit in the manner that is coordinated and effectively communicated to the departments and the public, then it should be sold. He asked the Assembly to consider selling the gravel pit and letting private enterprise continue to take care of the market. He said there was contaminated soil for future disposal, and there is asphalt stockpiled which slides off the bank and must be hand sorted. Overburden is thrown all over and although it may seem trivial, when trying to sort material, it becomes a big concern and costs money to do so. He said he does not always see contractors taking care of the waste. That, along with the complaints from private enterprise that we are competing with them, causes him to question the philosophy. He referred to the dock the city had provided and how it had encouraged other enterprises to be provided.

    Ms. Hagevig told Mr. Mueller that she had received a concern from the Munson family on Lena and she had suggested that they call him about the water drainage problem that had resulted because of city water going in.

    Mr. Garrett added to his Public Works report that Mr. Buck had designed the pathway from Orca Point to the highway. He stated it would be relatively inexpensive and the PW&F committee directed him to look through the streets projects funds to see if he could find $65,000 to use for this project.

    Mr. Powell thanked Mr. Palmer for reporting on items that the Assembly requests him to do.

    Mr. MacKinnon said that if there was some way to expedite the purchase of material for making improvements at the Water Treatment Plant, it would be appreciated. Mr. MacKinnon announced he would be out of town for the next meeting, as will the Mayor, so, Mr. Kibby will chair the next meeting.

    Mayor Egan said there would be a delegation from Whitehorse coming to town. They would be chartering an aircraft and going first to Anchorage, and then to Juneau on October 5. They suggested a luncheon with the Chamber of Commerce and the Assembly and that is being scheduled in the Treadwell room at the Baranof. A request came from their council and our local Chamber of Commerce to see if the Assembly could contribute a small amount of money to help defray some of the expenses.

    MOTION – by Garrett, that the Assembly grant the Mayor the authority, out of the posting account, for an amount not to exceed $500. There being no objection, it was so ordered.

    Mayor Egan referred to the resolutions in the red folder that would be, as of this date, resolutions discussed at Southeast Conference. He and Ms. Hagevig would attend the conference in Wrangell from the 21st – 24th, and he said if there were any problems, amendments, additions or ideas for new resolution, please contact himself or Ms. Hagevig.

    Mayor Egan said he had provided copies of the SE Mayors legislative platform and had not heard from any Assembly members. He said it mirrors the Alaska Municipal League’s platform with the addition of some issues that specifically pertain to SE Alaska. He added there was a deadline for the resolutions for the AML Annual Conference in Fairbanks the first week of November. According to AML, all Assembly members have copies.

    Mayor Egan said he would be going to Ketchikan on Wednesday morning to speak with the Ketchikan Chamber of Commerce and would be returning that afternoon.

    Mayor Egan reiterated the meeting of October 12 had been cancelled by actions taken in the consent agenda of this meeting.

    Ms. Miller reminded everyone that absentee in-person voting would begin Monday, September 21, from 8-5p.m. There would be 15-minute parking signs behind the Municipal Building. Absentee by-mail applications were currently available through the Clerk’s office, at the Treasury window, or they can be faxed or obtained on-line through the CBJ web site. Once ballots are received, they would begin mailing them out.

    MOTION – by MacKinnon, that the Assembly recess into executive session to discuss matters which may affect the finances of the city. There being no objection, it was so ordered.

    E X E C U T I V E S E S S I O N

    9:05 p.m. – 9:20 p.m.

  3. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS – None
  4. ADJOURNMENT - There being no further business to come before the Assembly, and no objection, the meeting adjourned at 9:22 p.m.

 

Signed: ________________________________

Mayor Egan

 

 

Countersigned: ________________________________

Marian Miller, Clerk