Assembly of the City and Borough of Juneau

Wednesday, May 2, 2012,
5:30 PM
Immediately Followed By the Assembly Finance Committee
Assembly Chambers – Municipal Building
Special Meeting No. 2012-12




(Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).


A. Resolution 2613
A Resolution Accepting Interest Rates For The General Obligation Refunding Bond Being Issued Through The Alaska Municipal Bond Bank.

This resolution would accept the bid terms for the issuance of a General Obligation (GO) bond to refund the 2003A GO bond. The 2003A bond was authorized by the voters on October 5, 1999 and issued to fund a portion of the TMHS and JDHS. A portion of this bond was later redirected to school facility major maintenance. The ordinance authorizing the issuance of the 2003A refunding bond also authorized the issuance of refunding bonds for the 2003B bond. The refunding for the 2003B bonds will occur at a later date. The refunding bond is being sold through the Alaska Municipal Bond Bank Authority and will have the same terms as the original 2003A bond issue (four years). Projections indicate that the total savings from the refunding would be approximately $536,000. The 2003A bond qualifies for 70% state reimbursement. The savings to the CBJ, assuming full state funding for the State’s School Construction Bond Debt Reimbursement Program, will be approximately $160,800.

The resolution in the packet is an example for reference only. It does not contain rates or amounts of the winning bidder. The bids are being received by the Bond Bank. The interest rates being charged by the Bond Bank will be the same as being paid by the Bond Bank. The bids will be received May 2, 2012. The standard practice is to accept bids as soon as possible after the date of submission. The actual resolution will be a red folder item.

I recommend this resolution be adopted.

B. Bid Awards

1. Re-Bid - E12-216, Auke Bay Elementary School Renovation

Watt Memo

Bids were opened on the subject project on March 8, 2012. The bid protest period expired at 4:30 p.m. on April 2, 2012.

Project Manager: Catherine Wilkins, AIA

This project consists of renovation of the existing Auke Bay Elementary School, which is a two-story, primarily wood-framed structure, with a gross area of 50,525 square feet.

Funding Sources: General Fund, Interest Revenue, General Obligation Bonds and Bond Proceeds. This project qualifies for State of Alaska Department of Education and Early Development debt reimbursement.

CIP No.: S02-095
Design Consultant: Jensen Yorba Lott, Inc.

Total Project Funds: $22,174,670
Construction Encumbrance: $16,844,000
Construction Contingency: approximately $1.4million
Planning and Design Costs: approximately $1.4 million
Consultant Contract Administration/Inspection: approximately $690,000
CBJ Administrative Costs: approximately $500,000

In accordance with the written finding of public interest and award recommendation in your packets, I recommend award of the Auke Bay Elementary School Renovation project to ASRC McGraw Constructors, LLC for base bid plus additive alternates 6 and 7 for a total award of $16,844,000.

2. E12-194, Pioneer Avenue Reconstruction, Phase II

Bids were opened on the subject project on April 26, 2012. The bid protest period expired at 4:30 p.m. on April 27, 2012.

Project Manager: John Nelson

This project consists of reconstruction of Pioneer Avenue from Fairbanks Street to a point approximately 1,050 feet southeasterly along the street, the installation of an eight-inch HDPE pipe along Pioneer Avenue, new underground storm drainage and replacement of the street and sidewalk embankments to a 24-inch depth, new asphalt pavement, concrete sidewalks and curb and gutter, and miscellaneous related work.

Funding Source: Areawide Sales Tax, Water Fund
Total Project Funds: $1,345,275
CIP No. R72-031
Construction Encumbrance: $1,063,601
Construction Contingency: approximately $90,000
Consultant Design: approximately $75,000
Consultant Contract Administration/Inspection: approximately $85,000
CBJ Administrative costs: approximately $30,000

I recommend award of this project to Arete Construction Corporation, in the total amount bid, for an award of $1,063,601.




Note: Agenda packets are available for review online at

ADA accommodations available upon request: Please contact the Clerk’s office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s office telephone number is 586-5278, TDD 586-5351, e-mail: .