ASSEMBLY AGENDA/MANAGER’S REPORT
THE CITY AND BOROUGH OF JUNEAU, ALASKA
Monday, November 28, 2011, 7 p.m.
Assembly Chambers – Municipal Building
Regular Meeting No. 2011-28
I. FLAG SALUTE
II. ROLL CALL
III. SPECIAL ORDER OF BUSINESS
IV. APPROVAL OF MINUTES
A. November 14, 2011 – Regular Assembly Meeting 2011-26
B. November 16, 2011 – Regular Assembly Meeting 2011-27
V. MANAGER’S REQUEST FOR AGENDA CHANGES
VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS.
(Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).
VII. CONSENT AGENDA
A. Public Requests for Consent Agenda Changes, Other Than Ordinances for Introduction
B. Assembly Requests for Consent Agenda Changes
C. Assembly Action
1. Ordinances for Introduction
a. Ordinance 2011-11(X)
An Ordinance Appropriating To The Manager The Sum Of $267,608.50 As Funding for the Metropolitan Medical Response Systems, Grant Funding Provided by the State of Alaska Department of Military and Veterans Affairs.
This ordinance would appropriate a $267,608.50 grant from the Alaska Department of Military and Veterans Affairs for the 2011 Metropolitan Medical Response Systems Grant (MMRS).
These funds are slated to support the goals and activities of the City and Borough of Juneau, as well as those of the Southeast Alaska MMRS Steering Committee.
This grant supports all of Southeast Alaska through equipment purchases, as well as planning, training, and exercises for Mass Casualty, Mass Prophylaxis, and HAZMAT events.
There is no match requirement for this grant.
I recommend this ordinance be introduced and set for public hearing at the next regular Assembly meeting.
a. Resolution 2594
A Resolution Accepting General Accounting Standards Regarding The Commitment Of Fund Balances, In Accordance With Governmental Accounting Standards Board, Statement No. 54, And Committing Certain Revenue Streams In Accordance With Those Standards.
This resolution would recognize changes in generally accepted accounting standards associated with the release of Governmental Accounting Standards Board Statement No. 54, and commits certain revenues to specific purposes consistent with existing practices. Under the new Statement, fund balances will be classified into five categories:
Under the provisions of Statement No. 54, revenues not considered “Committed” or “Restricted” can no longer be accounted for within special revenue funds. Not adopting this statement will have an impact on the City’s financial reporting.
Several of CBJ’s revenue sources, currently being accounted for as special revenue funds, would likely no longer qualify as justification for special revenue fund accounting and be required to be rolled into the general fund. To maintain these funding sources in the existing separate special revenue funds, the Assembly needs to commit these revenues, in a more formal manner, to their intended purpose. The “Committed” restriction is revocable at any point in the future.
Capital Transit has been excluded from this resolution. It is staff’s intent to place the Capital Transit financial activity within the Roaded Service Area’s special revenue fund. This is consistent with Statement No. 54. The Roaded Service Area has been the source of Transit’s operating subsidy, and this change will not impact the CBJ’s net bottom line financial activity.
I recommend this resolution be adopted.
3. Bid Awards
a. Bid 12-032
Purchase and Delivery of a New Eight-Yard Sweeper.
This bid is to provide an eight-yard street sweeper truck for street maintenance by the Public Works Department/Streets Division. This purchase is partially funded ($238,025) by the Federal Government Congestion Mitigation/Air Quality program, which will be received by CBJ through the Alaska Department of Transportation and Public Facilities. The remaining balance ($20,206) will be funded by the Streets Equipment Fleet Replacement Fund.
Bids were opened on Wednesday November 2, 2011. There was only one submittal for the proposed bid.
I recommend award of this bid to Yukon Equipment, Inc., in the total amount bid, for an award of $258,231.
4. Liquor License Renewals
a. Beverage Dispensary License #772: NYT Inc. d/b/a Rendezvous, location:
184 S. Franklin Street
b. Beverage Dispensary License #1166: Triangle Club Inc. d/b/a Triangle Club, location: 251 Front Street
c. Beverage Dispensary - Tourism License #1378: Alaskan Hotel & Bar Inc.d/b/a Alaskan Hotel, location 167 S. Franklin Street
d. Beverage Dispensary – Tourism License #3824: Hospitality Group LLC, d/b/a Frontier Suites Hotel, location: 9400 Glacier Hwy.
e. Package Store License #2066: Fred Meyer Stores Inc. d/b/a Fred Meyer #158, location: 8181 Glacier Hwy.
f. Package Store License #4742: Wal-Mart Stores Inc. d/b/a/ Wal-Mart Supercenter #3814, location 6525 Glacier Hwy.
The above-listed liquor license renewals are before the Assembly to either protest or waive its right to protest these renewals. The Finance, Police, Fire, and Community Development Departments have reviewed the above businesses and found them to be in compliance with CBJ Code. In the event the Assembly does protest one or more of the above-mentioned liquor license renewals, CBJ Code 20.25 requires notice, with specificity regarding the nature and basis of the protest, to be sent to the licensee and provides the licensee an opportunity to exercise their right to an informal hearing before the Assembly.
I recommend the Assembly waive its right to protest the above liquor license renewals.
VIII. PUBLIC HEARING
A. Ordinance 2011-27
An Ordinance Amending The General Assessments Code Relating To Business Personal Property Returns.
This ordinance would implement a biennial property declaration cycle for merchants with less than $80,000 in declarable business personal property. Adopting a biennial filing requirement would reduce the workloads for both merchants and staff.
On October 20, 2008, the CBJ adopted ordinance 2008-32 that provides for a general assessment exemption for business personal property. The exemption was implemented at $60,000 and progressively increased each year to a maximum of $100,000. The $100,000 exemption became effective on January 1, 2010. The implementation of the $100,000 exemption results in approximately 90% or 2,600 merchants being fully exempted from paying business personal property tax. To maintain control over the declaration process, the $100,000 exemption did not remove the requirement for merchants to declare business personal property values to the Assessor on an annual basis.
With the implementation of the assessed value exemption, the Assessor developed a brief or shorter declaration form for merchants to use. The new form reduces the workloads for both merchants and staff. The Assessor has determined, at this time, that it would be reasonable to allow merchants with less than $80,000 in property to file the shorter declaration form on a biennial basis. (Information note: Approximately 1.4% of the merchants declare business personal property values between $80,000 and $100,000). Adoption of this ordinance would implement a biennial filing requirement for merchants with assessable property values less than $80,000. The Assessor would split the merchants so that half of the 2,600 merchants or 1,300 would file each year. This would annually exempt approximately 1,300 merchant from the business personal property declaration filing requirements.
I recommend this ordinance be adopted.
B. Ordinance 2011-11(W)
An Ordinance Appropriating To The Manager The Sum Of $62,714 As Funding To Reimburse Capital City Fire And Rescue For Costs Associated With Emergency Response In The Tongass National Forest. Funding Provided By The Alaska Department Of Commerce, Community And Economic Development, Secure Rural Schools And Community Self-Determination Act Title III Funds.
This ordinance would appropriate $62,714 in restricted Federal funds to Capital City Fire and Rescue (CCF/R) for the replacement of equipment. These funds are restricted under the Federal Secure Rural Schools and Community Self-determination Act of 2000, Title III. The funds would be used to reimburse CCF/R for costs associated with search and rescue and other emergency efforts performed on federal lands. The Act requires that, prior to spending the Title III funds; a 45-day public notice/comment period must be posted. The 45-day public notice period ended on October 4. No public comments were received.
I recommend this ordinance be adopted.
IX. UNFINISHED BUSINESS
X. NEW BUSINESS
XI. STAFF REPORTS
XII. ASSEMBLY REPORTS
A. Mayor’s Report
B. Committee Reports
C. Liaison Reports
D. Presiding Officer Reports
XIII. ASSEMBLY COMMENTS AND QUESTIONS
XIV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS
XV. EXECUTIVE SESSION
Note: Agenda packets are available for review online at www.juneau.org.
ADA accommodations available upon request: Please contact the Clerk’s office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s office telephone number is 586-5278, TDD 586-5351, e-mail: firstname.lastname@example.org