Project Overview

• Review all clerical, secretarial and administrative positions for correct classification placement and salary range assignment .

Primary Project Objectives

• To assure consistency of position allocaiton, current class specifications including minimum qualifications, and proper salary alignment.
• Currently, there are 71 positions allocated to 25 job classifications. It is anticipated that there will be a reduction in the number of overall job classifications.
• To create more career ladders for this series.

Follow the progress of the Class Study:

= Completed

= Currently working in this area

u = Not started

Milestone 1 - Project Planning (12/3/07 - 12/11/07)

• HR staff to review classificaitons to identify obvious problems: 12/3/07
• Identify all affected classifications and positions (possible update at a later date).
• Create spreadsheet with Posiiton Description update.
• Send Project Plan to departments for review/comment: 12/3/07
• Comments due back from departments: 12/11/07
• Update Project Plan based on comments received .

Milestone 2 - Data Collection (12/17/07 - 1/11/08)

• Project kick-off - HR meets with respective departments and impacted employees to explain project and request updated position descriptions: 12/19/07
• Updated information due back from departments: 1/11/08

Milestone 3 - Data Review (1/11/08 - 2/11/08)

• HR meets to develop strategy for reviewing/grouping information.
• Positions reviewed for draft classification and allocation: 1/11/08
• HR staff performs desk audits, as needed.
• Class specifications are updated/created as received.

Milestone 4 - Review of Draft Product (2/11/08 - 3/7/08)

• Revised class specifications with tentative position allocations sent to departments indicating initial assessment (without salary range assessment): 2/11/08 2/14/08
• See the first draft of the following documents:
  • Level Descriptions
  • PCN List
  • Administrative Position Concepts
• Comments due back from departments: 2/22/08 3/7/08
• Desk audits performed to clarify information, as needed.
• Update information based on comments, as received.

Milestone 5 - Salary Analysis & Final Project (2/11/08 - 3/31/08)

• Begin gathering compensation information for all classifications: 2/11/08
• Complete final memo for distribution: 3/17/08
• Distribute final memo: 3/21/08
• Request any necessary budget documents (P100) from departments: 3/21/08
• Budget documents due back, through Controllers Div.: 3/27 - 3/28/08
• Proposed effective dateof changes: 3/31/08
• Update HR Information System (HR2000) and all PCN files: 3/31/08
• Class specifications abolished as needed.
• See the final documents for the class study:
  • Administrative Position Concepts
  • PCN List
  • Administrative-Clerical Class Study Memo

Project Assumptions

• Departments are asked to contact their assigned HR representative* for initial explanation and requests for information
• Discussion will take place about how best to organize and divide the project work.

Project Issues

• Project may seem too large and cumbersome due to the large number of positions and classficiations involved in the study.
• Compiling information from many departments may delay Milestone 2.