PARKS AND RECREATION ADVISORY COMMITTEE

Meeting Minutes

February 2, 1999

Assembly Chambers – City Hall

6:00-9:00 p.m.

The meeting was called to order at 6:06 p.m. by Kay Gouyton, Acting Chair.

  1. ROLL CALL
  2. Members Present: Ken Dean, Alex Lukshin, Glen Alt, Jim King, Katherine Gouyton, Joan Herbage O’Keefe

    Members Absent: Dan King, Paul Grossi

    Staff Present: Kim Kiefer, Parks and Recreation Director, Bob Grochow, Parks and Landscape Superintendent, Cristi Herren, Recreation Superintendent, Monique Hickey, Secretary

    Ex-Officio: John Favro, US Forest Service

     

  3. INTRODUCTION OF NEW PRAC MEMBERS
  4. Kim Kiefer introduced Joan Herbage O’Keefe as a new PRAC member and stated that Lynn Bartlett has been recommended, but will not be approved until the next Assembly meeting, which is on February 8, 1999.

  5. PUBLIC TESTIMONY ON NON-AGENDA ITEMS
  6. There was no public testimony on non-agenda items.

  7. APPROVAL OF MEETING MINUTES

A. December 15, 1998

The minutes were unanimously approved.

    1. January 19, 1999

The minutes were unanimously approved.

 

  1. ACTION ITEMS
  2. A. St. Ann’s cul de sac

    Kim Kiefer stated that at the December 15th PRAC meeting, the PRAC made a motion to postpone making a recommendation until they had a chance to go look at the site. After visiting the site, the PRAC recommended decreasing the diameter of the cul de sac from 100’ to 84’, to reduce the number of parking spaces in the middle to three, to move the gate to the other side of the cul de sac, and to plan for landscaping in the center of the turnaround. She also stated that the timing of the project is appropriate since construction for St. Ann’s Avenue is planned for next summer.

    Public Testimony

    John Cooper, 8183 Threadneedle. He owns Cooper Consulting Engineers and was present to speak on behalf of his clients. He feels that the Community Development Department’s project description contained insufficient and misleading information of the scope of the project. He feels that the proposed project contains a number of issues that need to be resolved and he has concerns in the following areas: compliance with the CBJ zoning code, public right of way, commercial use operations, installing fencing on adjacent private property lines, and dog owner’s allowing their dogs to run loose and leave deposits all over the place.

    Alex Lukshin asked John who his clients were. John replied the Rickey’s. Glen Alt asked if they attended the Community Development meeting on December 15, 1998 that was specifically on the turnaround. John replied that for various reasons, they were not able to attend. He also stated that they are not objecting to the turnaround, but the things that go with it is what they object to and he feels that without specific actions taken, they will have no control over it.

    Jim King asked John Cooper if he has spoken to the city attorney since he is bringing up many legal issues. John replied that he had not.

    Addressing commercial use of this area, Kim Kiefer stated that commercial use has been allowed in this area in the past, but further down near Savikko Park, which is a better site and it includes restrooms. She also stated that permitted parking will not be allowed in the middle of the cul de sac.

    Glen Alt asked if fencing has been discussed and it was noted that fencing, at the moment, is not included in plans. Kim Kiefer also noted that many of the issues John Cooper raised were planning commission issues that will be addressed next week at their meeting.

    M’Iva Rickey, 112 5th Street. She stated that she agreed with what Mr. Cooper said. In addition, she stated that a Neighborhood Association has been created and that they too are concerned with commercial use being allowed in the area, as well as more traffic and trespassers on their land.

    Bill Chisham, 6550 North Douglas. He stated that he came this evening more as a matter of learning about the project, not that he’s opposed to it. However, he is concerned hearing about the gate being further down the trail in what is a historical area. He also stated that the Department of Transportation Avalanche Control Station had to rebuild where hill sloughed off, and he feels that the area is not stable. He never noticed bus drivers having difficulty backing up, but did notice that when people parked where they are not supposed to, it was a dangerous. He feels that more parking is needed in this area, but that putting a cul de sac in that area is not necessarily the answer to the situation that exists there.

    End of Public Testimony

    Kim Kiefer stated that the gate was relocated because DOT people need to be able to get in to maintain the avalanche control area, but also to keep people that shouldn’t be there out.

    A MOTION WAS MADE TO RECOMMEND LIMITING THE PARKING TO 3 SPACES WITH NO PULL THROUGH PARKING, PLANT LANDSCAPING IN THE CENTER OF THE TURNAROUND, FOLLOW THE RECOMMENDATIONS MADE BY GARY GILLETTE IN HIS 12/15/98 E-MAIL, AND ALLOW NO COMMERCIAL USE OF THE PARKING AREA. THE MOTION PASSED UNANIMOUSLY AND ASKED THAT IT BE FORWARDED TO THE PLANNING COMMISSION FOR CONSIDERATION.

    A MOTION WAS MADE TO CONSIDER PROVIDING LANDSCAPING ALONG PRIVATE PROPERTY AND PARK BOUNDARY. THE MOTION PASSED.

    B. Naming of the Twin Lakes Accessible Fishing Pier

    Kim Kiefer stated that she has received a request from Earl Clark, Chair of the ADA Advisory Committee, to name the fishing pier at Twin Lakes the Jerry Schack Accessible Fishing Pier.

    Public Testimony

    Earl Clark, 9163 Parkwood. He gave a brief background of Jerry Schack stating that Jerry served the State of Alaska in his duties with the Division of Vocational Rehabilitation, he also served the CBJ while Chair of the ADA Advisory Committee, as well as serving the community in being one of the first Executive Directors of an independent living center in Alaska. Jerry helped bring a new level of community-based service to Alaskans experiencing a disability. Earl also commented that there has been a consistent unanimous agreement among ADA committee members to name the fishing pier after Jerry Schack. Earl recommended that the new accessible fishing pier be officially named the Jerry Schack Accessible Fishing Pier.

    End of Public Testimony

    Glen Alt asked Kim Kiefer if she has received any other requests for naming the fishing pier, and Kim replied that she hadn’t.

    A MOTION WAS MADE TO OFFICIALLY NAME THE TWIN LAKES FISHING PIER THE "JERRY SCHACK ACCESSIBLE FISHING PIER". THE MOTION PASSED UNANIMOUSLY.

    B. North Douglas Community Garden

    Kim Kiefer stated that a community garden in North Douglas was a recommendation in the 1986 Parks and Recreation Comprehensive Plan. In December she went to look at the proposed site with Bob Grochow, Parks and Landscape Superintendent, and Bill Walker, participant of the Montana Creek Community Garden, and found the site to be suitable for a garden. The site receives good sun exposure and there is a buffer that hides the highway. The City and Borough of Juneau already owns the land and the Community Garden Association will be in charge of maintaining the land. The lot is estimated to hold 18 garden plots.

    No Public Testimony

    A MOTION WAS MADE TO RECOMMEND PROCEEDING TO COORDINATE WITH THE GARDEN ASSOCIATION TO ESTABLISH A COMMUNITY GARDEN IN NORTH DOUGLAS. THE MOTION PASSED UNANIMOUSLY.

     

  3. REVIEW AND DISCUSSION ITEMS
  4. A. Recreation Division Monthly Report

    Kim Kiefer asked the PRAC if they would be interested in receiving a monthly update from the Recreation Division. She stated that the PRAC is involved with a lot of park issues on a regular basis, but seldom do recreation issues arise.

    Alex Lukshin thanked Kim for including the report in the packet. He asked that the reports be more specific, and asked if program coordinators (Augustus Brown Swimming Pool, Zach Gordon Youth Center, City Museum, Adult/Youth Sports Supervisors) could appear before the PRAC once or twice a year. Kay Gouyton asked if Parks and Recreation was still in charge of the cemeteries and was told that they are.

    Kim Kiefer also commented that adults sports pays for itself, but youth sports is subsidized. Kim also stated that she would supply the PRAC with shelter and field reservation use reports. The reports will be based on the number of hours of reservations, not participant numbers.

    B. PRAC Bylaws

    Kim stated that she included the Bylaws in the packet for informational purposes and for members to please review the bylaws. She also wanted to bring attention to the attendance policy. It was determined that the PRAC members would review the document and discuss possible revisions/suggestions at the March meeting since the bylaws have not been changed since 1986. It was also noted that PRAC officer elections will be made at the March meeting.

     

  5. CHAIR REPORT
  6. Kay Gouyton asked about the proposed Channel Drive Wayside Park. Kim replied that DOT will design and build the park and then turn it over to the city. She stated that it isn’t clear who will be responsible for the upkeep. It will either be Harbors or Parks and Recreation.

     

  7. DIRECTOR REPORT
    1. Tourism Advisory Committee

Kim stated that the Tourism Advisory Committee has requested a work session with the PRAC at the March PRAC meeting to discuss recreation issues and how they impact tourism. It was decided that 6:00-7:00 p.m. would be set aside for this purpose, and that the regular PRAC meeting would begin at 7:00 p.m.

B. Marine Park Deckover

Kim stated that she is looking for five PRAC members to be on a board to review the "Request for Proposal" (RFP) for this project. Ken Dean, Joan Herbage O’Keefe and Alex Lukshin agreed to serve on the board. Dan King, PRAC Chair and Jim King are being considered for the board.

C. Blackerby Ridge

Kim reported that access to the Blackerby Ridge trail currently goes through private property. The Lands Committee is interested in purchasing 3 small lots that will allow access to 10 acres of city property. If purchased, they would like to reroute the trailhead, as well as build a trailhead parking area. This item will be on the agenda at the February 8th Assembly meeting.

D. Proposition 3 Project Update

Kim stated that Parks and Recreation is moving forward with the following Proposition 3 projects: Adair Kennedy Grandstand Expansion, Archery Range Accessible Shooting Platform, Dimond Park Parking Lot Expansion, Dimond Park Water Service/Drinking Fountain, Dimond Park Outfield Fencing, Hank Harmon Rifle Range Improvements, Melvin Park Field 3 Dugouts, Pipeline Skate Park Restrooms, Savikko Park Fields 3 & 4 Resurfacing, and Treadwell Ditch trail improvements.

Artificial Surfacing at Adair Kennedy has been postponed for a year. A letter of interest will go out to all artificial field manufacturers stating that if they are interested in bidding on the project, they are required to install a 20 x 20 test site on the field to remain there for a year. Adair Kennedy Baseball Field Lighting and Melvin Park Field 2 Lighting may take the place of Adair Kennedy Park Field Surfacing.

 

  1. CORRESPONDENCE
  2. John Favro of the U.S. Forest Service stated that Goldbelt has been approved for an easement to Cascade Point. The easement will be at the end of the existing road at Echo Cove, and is only for the road. The development is a separate issue and is in an appeal period.

     

  3. EX-OFFICIO REPORT
  4. A. Mendenhall Visitor’s Center

    John Favro of the U.S. Forest Service stated that the Mendenhall Visitor’s Center will be open in late March. The building is complete and they are now working on exhibit designs inside the building. There will be two dedication ceremonies, one in mid to late March for the local community and a formal dedication on May 1st with the Chief of the Forest Service.

    B. Dredge Lakes

    The Forest Service is working on grooming the trails with the help of the Nordic Ski Club for cross country skiing. He stated that they are receiving positive feedback on this.

    C. Treadwell Ditch Trail

    Next summer they will be doing work on the Treadwell Ditch trail and will be talking with CBJ as they move into the design phase.

    D. Mendenhall Campground

    The campground has been closed for almost 2 years, and will be open in June and July of 1999, but closed starting in August for further work.

    E. Off Road Vehicle Plan and Boat Based Guided Use

    The Forest Service is currently revisiting the Off Road Vehicle Plan for snowmobile access. They are also reviewing Boat Based Guided use throughout the Chatham area. They will be conducting a Capacity Analysis and set a capacity limit (number of groups per day) in each area. Then they will conduct an Environmental Assessment to legalize the set parameters for the permits.

    F. Tourism Conference

    There will be a Tourism Conference in March in Sitka and the Forest Service is one of the sponsors.

    G. Auke Rec Parking

    The are also conducting an Environmental Assessment for parking at Auke Rec.

     

  5. ADJOURNMENT

The meeting was adjourned at 8:20 p.m.