Juneau Parks and Recreation

Comprehensive Plan

July, 1996

Organizational Structure

The Juneau Parks and Recreation Department is one of eleven governmental units within the City and Borough of Juneau (CBJ). The department itself is headed by a Parks and Recreation Director and reports directly to the Deputy City Manager. A nine-member Parks and Recreation Advisory Committee provides citizen input and policy direction to the department and CBJ assembly.

The Juneau Parks and Recreation Department (Department) is divided into six smaller management units. These include: Administration, Downtown Parking, Recreation, Parks and Landscape Maintenance, Visitor Services, and Building Maintenance.

During the year, the Department employs approximately 29 permanent full-time employees and 218 part-time and seasonal employees. The total employment level in 1996 is 58.30 full-time equivalent (FTE's). Employment levels for the management units are shown below:

Table A-I-1

* Full-Time Equivalents - FTE's

**An Administrative Assistant II position in Administration and a Clerk Typist II position in Recreation are shared with Downtown Parking.

Management Responsibilities

The responsibilities of the management units within the Department are discussed below.

Administration

The Administration Division is responsible for providing overall department administration of all divisions. It coordinates and monitors annual department budget, provides administrative and clerical support to recreation division, provides administrative and staff support and acts as CBJ Liaison to a variety of committees, provides centralized registration support for area wide recreation and adult sports. Administers Youth Programs including Youth Employment and Youth Scholarships. Manages the commercial use of CBJ parkland and coordinates a variety of tourism related activities on the waterfront.

Recreation

The Recreation Division includes the Youth Sports Leagues, Adult Sports Leagues, Facility Scheduling, Augustus Brown Pool, Zach Gordon Youth Center, Mt. Jumbo Gym, Adventure Club, Sports Camps, Special Events, and the Juneau-Douglas City Museum.

Parks and Landscape

Park Maintenance is responsible for the maintenance of CBJ parks and outdoor recreation facilities. Landscape Maintenance is responsible for the maintenance of CBJ landscaping and trails, and the operation and maintenance of Evergreen Cemetery.

Centennial Hall

Centennial Hall is a 40,000 square foot convention/civic center with 2,500 sq. ft. leased as a U.S. Forest Service Information Center. Staff oversee contracts and special projects including the Forest Service Lease, catering contract, snow removal/sanding, Capital Improvement Projects, vending machines, indoor foliage, electronic/sound equipment and facility maintenance.

Building Maintenance

The Building Maintenance Division is responsible for the cleaning, maintenance, repair, and enhancement of most of the CBJ buildings and structures.

Downtown Parking

Under the responsibility of the Director includes the Parking Garage, Shoppers Lot, Columbia Lot, and most parking lots serving CBJ facilities.

Operating Budget

The chart below outlines the past, current and future anticipated expenditures.

Table A-I-2

EXPENDITURES
	FY93	FY94	FY95	FY96*	FY97*
ADMINISTRATION	205,700	196,000	202,100	221,200	235,700
RECREATION	308,500	344,700	369,700	444,600	487,700
SWIMMING POOL	376,400	385,700	534,400	585,700	627,200
YOUTH CENTER	161,800	168,300	216,500	234,800	269,600
CITY MUSEUM	88,700	95,800	104,300	109,200	137,400
YOUTH SERVICES	50,000	50,800	52,100	54,500	39,500
YOUTH ACT. FUND					225,000
	1,191,100	1,241,300	1,479,100	1,650,000	2,022,100
PARK MAINTENANCE	528,500	499,400	482,100	500,150	575,600
LANDSCAPE	333,800	299,100	279,400	334,600	374,700
FLOWER BASKETS		4,800	3,800	5,000	5,000
TRAILS
	862,300	803,300	765,300	839,750	955,300
BUILDING MAINT.	1,855,900	1,493,900	1,479,400	1,172,500	1,184,900
CENTENNIAL HALL & VISITOR SERVICES	1,063,300	1,079,000	1,029,700	1,066,600	1,170,800
DOWNTOWN PARKING	121,000	120,200	137,700	217,000	189,000
DEPT. TOTAL	5,093,600	4,737,700	4,891,200	4,945,850	5,522,100

* Projected

Department Funding Sources

The chart below outlines the revenues received by the Department.

Table A-I-3

FUNDING SOURCES
	FY93	FY94	FY95	FY96*	FY97*
User Fees
ADMINISTRATION	0	0	1,000	1,300	300
RECREATION	134,300	159,200	154,400	214,500	227,800
SWIMMING POOL	309,200	277,000	293,900	344,500	317,000
YOUTH CENTER	36,400	42,300	84,000	86,800	78,400
CITY MUSEUM	25,100	30,300	28,600	34,100	51,300
PARKS/LANDSCAPE	76,000	103,700	145,400	136,050	146,400
PARKING FEES	133,100	166,600	183,800	181,600	198,100
CENTENNIAL HALL	276,200	227,000	254,600	278,500	286,300
STATE/FED GRANTS**	8,300	6,700	6,700	11,500	5,000
FLOWER DONATIONS		4,800	3,800	5,000	6,000
SUPPORT FROM
GENERAL GOVERNMENT	2,591,200	2,477,400	2,487,900	2,294,900	2,828,800
OTHER DEPARTMENTS (1)	703,800	412,100	451,400	476,900	445,600
VISITOR SERVICES (2)
HOTEL TAX	812,100	877,000	841,800	844,800	941,200
FROM (TO) PARKING FUND (3)	(12,100)	(46,400)	(46,100)	35,400	(9,100)
TOTAL	5,093,600	4,737,700	4,891,200	4,945,850	5,522,100

* Projected

** FY96 represents two grants from the State of Alaska; all other years represent one grant.

(1) Building Maintenance and Parks/Landscape Maintenance perform services for other CBJ departments. These figures represent payment to our department for those services.

(2) For the purposes of this information, visitor services includes the operation of Centennial Hall Convention Center, and that portion of the Juneau Convention and Visitors Bureau funded by the hotel bed tax. Centennial Hall operations are funded by a combination of hotel tax revenues and by user fees from its operation.

(3) The Downtown Parking Operation is an enterprise fund; the cost of operating the program are offset by revenues generated through the program. If revenues exceed expenditures in a given fiscal year, that excess is put into the fund balance for downtown parking. Similarly, if revenues do not cover the costs of operations during a given year, money is used from the fund balance to cover those costs. The figures in ( ) indicate a surplus of revenues over expenditures; figures not in ( ) indicate a use of fund balance.