City and Borough of Juneau

Finance Committee Meeting

Wednesday April 26, 2006

5:00 p.m.

Assembly Chambers

 

I.      Call to Order

II.     Roll Call

 III.   Approval of Minutes

April 19, 2006

 

IV.   Douglas Fourth of July Committee

The Douglas Fourth of July Committee is requesting $3,000 (the same as FY06 funding) to fund activities for the Fourth of July celebration in Douglas, which will include the parade, children’s events and other activities.  The Manager’s recommended funding level is $3,000 and is included in the FY07 Proposed Budget.

 

Included in the packet is a letter from Sharon Kelly, Treasurer.

 

V.   Juneau Festival Association

The Juneau Festival Association is requesting $30,000 (the same as FY06 funding) to fund the Fourth of July fireworks show.  The Manager’s recommended funding level is $30,000 and is included in the FY07 Proposed Budget.

 

Included in the packet is a letter from Ron Flint, Juneau Festival Association representative.

 

VI.  Youth Activities Board (YAB)

The FY07 amount available for youth activities grants awarded by the YAB is $250,000.  The YAB allocates these funds to various nonprofit groups that serve youth.

 

The YAB is required, by ordinance, to place five percent ($12,500) of the amount allocated into a contingency account to fund unanticipated events.  Removing the contingency leaves $237,500 available at the beginning of the year for youth program grant awards.

 

Historically, the Assembly has agreed to allow the Youth Activities Board to carry forward any remaining fund balances at the end of the fiscal year.  The FY06 contingency account balance is currently at $7,172.  Qualified applicants are still eligible to apply for contingency grants until June 9th.  As such, the amount available for carryover will be determined after the June 9th contingency application period expires. If the Assembly approves the roll over request, the Board will add the remaining FY06 balance into grant funds available for FY07.

 

Included in your packet is a letter from John White, YAB Chair, outlining the FY07 grant process and the recommended grant awards.  Also included is a list of the organizations and award amounts.

 

Sheila Fischer, Recreation Superintendent, and Eric Kueffer, YAB Board Member, will be present to discuss the grant awards.

 

The YAB is requesting Finance Committee approval of their grant recommendations.

 

VII. Juneau Arts and Humanities Council (JAHC)

The Manager’s recommended funding level is $113,500 and is included in the FY07 Proposed Budget.

 

There are two grant-funding scenarios proposed by JAHC this year.  The first scenario is at the traditional funding level of $65,000 with the funding being used for the following programs:

 

Arts in Education

 

After school and summer art enrichment programs

$             6,000

 

 

Grants to other arts groups

15,000

JAHC receives and passes through funding to local arts groups.  Groups that have received this support in the past include the Juneau Symphony, Juneau Douglas Little Theater, Juneau Lyric Opera, Yaaw Ti Yei, Opera To Go, Theatre in the Rough, Cross Sound Festival, Juneau Dance Unlimited and other groups as listed in the backup material.

 

 

 

Local Programs

13,000

Humanities Series, Student Concert Series, Concert in the Park, Art Gallery for local artists and students, Outreach Program (lecture and demonstrations by concert performers for students).

 

 

 

Performing Arts and Cultural Concert Series

26,000

Some artists being considered for the 2006-07 season include Bearfoot Bluegrass, Lunasa, Frogz, Ball in the House, I Musici de Rome, Scrap Arts Music

 

 

 

Program Delivery

5,000

Program delivery involves the advertising, promoting and networking necessary to provide all of JAHC's various programs to the public.

 

 

 

Total to JAHC

$          65,000

 

 

Additional funding in Manager’s recommended budget

 

In the past, the organizations listed below had received funding separately from JAHC.  The Manager’s recommended budget includes this funding with JAHC.

 

Perseverance Theatre

$         24,800

Alaska Conservatory Theatre

16,200

Juneau Jazz and Classics

7,500

 

 

Manager Recommended Funding

$      113,500


In the second scenario, JAHC takes on a larger roll as a pass-through granting agency for the arts.  JAHC is requesting a funding level of $123,000, with the funding being used as follows.

 

Arts in Education

 

After school and summer art enrichment programs

$             6,000

 

 

Grants to other arts groups (1)

68,000

JAHC receives and passes through funding to local arts groups.  Groups that have received this support in the past include the Juneau Symphony, Juneau Douglas Little Theater, Juneau Lyric Opera, Yaaw Ti Yei, Opera To Go, Theatre in the Rough, Cross Sound Festival, Juneau Dance Unlimited and other groups as listed in the backup material.

 

 

 

Local Programs

13,000

Humanities Series, Student Concert Series, Concert in the Park, Art Gallery for local artists and students, Outreach Program (lecture and demonstrations by concert performers for students).

 

 

 

Performing Arts and Cultural Concert Series

26,000

Some artists being considered for the 2006-07 season include Bearfoot Bluegrass, Lunasa, Frogz, Ball in the House, I Musici de Rome, Scrap Arts Music

 

 

 

Program Delivery (2)

10,000

Program delivery involves the advertising, promoting and networking necessary to provide all of JAHC's various programs to the public.

 

 

 

Total CBJ Grant to JAHC

$         123,000

 

(1) The “Grants to other arts groups” funding amount includes the $15,000 traditional funding level to JAHC, $5,000 additional request from JAHC, $24,800 that had been awarded previously to Perseverance Theatre, $16,200 that had been awarded previously to Alaska Conservatory Theatre, and $7,000 that had been awarded previously to Juneau Jazz and Classics (there is a $500 difference between the CBJ amount of $7,500 and the JAHC amount).

 

(2) JAHC is requesting an additional $5,000 as compensation for the increased workload anticipated from increased grant applications expected, due to additional funds being made available to arts organizations.

 

Included in the packet is information on JAHC programs funded with the CBJ grant, JAHC's FY07 Projected Budget and an explanation of this year's grant request.

Karen Lechner, JAHC Executive Director, will be present to discuss their grant request.

 

VIII.  Information Item

Contained in the packet is the Assembly Finance Committee budget meeting schedule and Assembly action dates.

 

IXAdjournment