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I. FLAG SALUTE

II. INVOCATION

III. ROLL CALL

IV. APPROVAL OF MINUTES

1. 07/07/07 - Regular Mtg. No. 97-23

SPECIAL ORDER OF BUSINESS

V. MANAGER'S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed a total of 20 minutes nor more than 5 minutes for any individual.)

VII. CONSENT AGENDA

The Consent Agenda includes routine items of business which may not require separate discussion. When the Mayor calls for public comment on the Consent Agenda, you may raise your hand and the Mayor will recognize you asking which item(s) you wish to have removed from the Consent Agenda for separate discussion and action. Following the removal of any item from the Consent Agenda, the Assembly votes on the remaining items in one motion. (Ordinances for introduction generally may not be removed from the Consent Agenda.)

All items that are removed from the Consent Agenda will follow the format of: Administrative or Committee Report, Public Hearing/Participation and Assembly Action.

A. Ordinances for Introduction:

1. Ordinance No. 97-13

An Ordinance Amending the 1995 Update to the Comprehensive Plan of the City and Borough of Juneau by Changing the Designation of Land in the Vicinity of the Village and the Former Chevron Tank Farm as Shown on Map 6A. Presented by the Manager.

This ordinance amends the comprehensive plan to change the proposed land use classification for a small area near the former tank farm on Willoughby from General Commercial and Medium Density Residential to a special form of mixed use to be known as MU-1. The MU-1 designation will allow more development options, but will restrict building height and setbacks to maintain harmony with the current neighborhood.

This ordinance was first introduced on March 17th and referred to the Planning Commission, which considered it on May 13th and June 10th. At the June 10th meeting, a motion to recommend adoption failed on a vote of 4-2. Minutes from both meetings are included in your packet.

Due to the extended period since the ordinance was first introduced, the Attorney recommends reintroduction.

I recommend that this ordinance be reintroduced and set for public hearing at the next regular meeting.

2. Ordinance No. 97-30

An Ordinance Amending the Sand and Gravel Chapter of the Land Use Code to Correct the Provision Establishing a Time Limit for the Filing of Permit Appeals. Presented by the Manager.

This ordinance removes an ineffective procedural provision from the sand and gravel section of the land use code. The provision says that permit decisions may be appealed to the Assembly within 20 days of the date of the Commission decision. This conflicts with the Charter, which says that all board and commission decisions must be filed within 20 days of the date they were filed with the city clerk.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

3. Ordinance No. 97-31

An Ordinance Authorizing the Manager to Dispose of Lot 3, Block "A", Hurlock Subdivision at Not Less Than Fair Market Value by Negotiated Sale After Marketing at No Charge Through a Local Realtor or Realtors. Presented by the Manager.

This ordinance will authorize the sale of the recently completed house built by the High School construction class. The lot was donated to the City and Borough by Roger and Mary Hurlock on November 5, 1995. Similar to the other student built house sold in February, 1997, this house will be marketed by a local realtor at no cost. The minimum selling price will be established by the City Assessor.

I want to once again thank Roger and Mary Hurlock for their generosity in donating the lot and to Janie Bee Powell for donating her services in selling the house.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

4. Ordinance No. 97-17 (C)

An Ordinance Appropriating to the Manager the Sum of $300,000 for a Low, Moderate, and Gap-income Housing Loan and Grant Program. Such Funds Provided by the Low Income Housing Fund. Presented by the Manager.

This ordinance appropriates $300,000 for the purpose of funding a housing assistance program intended to encourage and facilitate the construction of new housing and rehabilitation of existing housing for low, moderate, and gap-income families. The programs to be implemented are identified in the Housing Situation Report - 1997.

Those programs and proposed funding levels are as follows:

• Affordable housing program for low and moderate-income households. This program is intended to facilitate, encourage, and leverage financing for low and moderate-income housing. Funding level - $100,000.
• Affordable housing program for gap-income households (incomes up to 115% of median income). This program is intended to facilitate, encourage, and leverage the financing for moderate income housing. Funding level - $120,000.
• Special needs housing program for the purpose of providing emergency, transitional, and permanent housing for the homeless and other households with special needs. Funding level - $50,000.
• Housing rehabilitation loan and grant programs. These programs are intended to assist in the removal of health and safety hazards in homes of low and moderate-income households and to assist in preserving historically significant housing. Funding level - $30,000.

Both the Assembly Lands Committee, at its July 9 meeting, and the Housing Advisory Committee, at its June 25 meeting, (minutes included) concur that the study should be referred to the Assembly as amended, and that the four strategies listed above be implemented this fiscal year.

Once the funding is available, a notice of availability will be circulated and advertised in the Juneau area. There will be no call for projects through an RFP process. Rather, as a developer is preparing to establish their project financing, their application will be reviewed by staff and the Housing Advisory Committee. The application will be reviewed for compliance with the program conditions; demonstrated control by the applicant of the land to be developed; all project financing in place; and a 10 percent equity participation in the project.

After this ordinance is adopted, the fund balance in the Low Income Housing Fund will be $324,430.00.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

5. Ordinance No. 97-17 (D)

An Ordinance Appropriating to the Manager the Sum of $250,000 for Preliminary Engineering and Design of the North Douglas Sewage Project. Such Funds Provided by the Alaska Department of Environmental Conservation. Presented by the Manager.

This ordinance appropriates a $250,000 grant from the Alaska Department of Environmental Conservation as partial funding for the engineering design and construction for the North Douglas sewage project. FY98 Capital Improvement Project budget included match of $250,000 for this project. This appropriation will bring the total project budget to $500,000.

Currently, the CBJ has identified a preliminary sewer collection system for North Douglas as part of the 1996 Areawide Water & Sewer Plan of Projects study by Montgomery Watson Consultants. The study estimates the entire project to cost $10,790,000 to complete a sewer collection system from the Juneau/Douglas bridge to Bayview Subdivision.

The system will probably be constructed in phases due to limited funding. The first phase could extend approximately 2 miles along the highway from the bridge and would involve three pump stations at an estimated project cost of $2,650,000. The second phase could extend approximately 2 additional miles to Bonnie Brae Subdivision and would involve another three pump stations at and estimated cost of $2,980,000. Likely funding sources for the projects may be from sales tax revenue, future grants, and local improvement district (LID) contributions. Due to problems with existing on-site sewer systems and, in particular, the existing Bonnie Brae Subdivision sewer system, it is desirable to extend the sewer collection for the first two phases in the near future.

This grant will fund design, development of a local improvement district (LID), and a portion of the construction costs for phase 1.

It is estimated that maintenance and operation of each phase of the sewer extension will have an annual cost of $100,000 which will be offset by user fees.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

6. Ordinance No. 97-17 (E)

An Ordinance Appropriating to the Manager the Sum of $646,922 for Removal and Replacement of the Failed Roof System on the Juneau Douglas High School. Such Funds Provided by the Alaska Department of Education. Presented by the Manager.

The ordinance appropriates a $646,922 grant from the Alaska Department of Education (DOE) for removal and replacement of the failed roof system on the Juneau Douglas High School.

Each year the Juneau School District submits a Six Year Capital Improvement Plan to DOE in accordance with AS 14.11.011. This document contains a list of requested capital improvement projects for school facilities, along with their respective grant applications.

During the 1996 Alaska State Legislative session, funding needed for replacement of the failed roof at Juneau Douglas High School was provided at seventy percent, ($646,922) with the other thirty percent ($278,860) to be funded through local match. Total cost of the project is estimated at $925,782. The match of $278,860 has been provided by CBJ sales tax through the FY97 and FY98 CIP Budget process.

Design for this project is 95% complete. It is anticipated that bidding for the construction contract will begin in November of 1997.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

7. Ordinance No. 97-17 (F)

An Ordinance Appropriating to the Manager the Sum of $325,000 For Replacement of the Water Utility Disinfection System at the Salmon Creek Source. Such Funds Provided by a Revenue Bond Issue. Presented by the Manager.

This ordinance authorizes the replacement of the gaseous chlorine disinfection system with a mixed oxidant system at both the Salmon Creek and Last Chance Basin sources. The funding will be provided by revenue bonds from the water utility.

The use of the chlorine system posed a slight risk to the general public and to CBJ's utility workers. Because of this risk an expanding array of regulatory actions has increased the cost of chlorine and its management. Eliminating gaseous chlorine will result in a somewhat safer operation, reduce the cost of training for CBJ employees and could possibly improve the quality of water from the Salmon Creek source.

Conversion of the water system disinfection from gas chlorination to mixed oxidants does not duplicate the efforts of the Salmon Creek Disinfection capital project. The Salmon Creek Disinfection project involved rebuilding the drinking water reservoir so that a sufficient quantity of drinking water for the community could be treated by a water system disinfection process.

The funding for this project will come from revenue bonds. Security for the issue and payments will come from the Water Utility fund. The bonds will be repaid from user fee revenues over a 10 to 15 year period.

This action has been approved by the Public Works and Facilities Committee.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

8. Ordinance No. 97-17 (G)

An Ordinance Appropriating to the Manager the Sum of $300,000 for a Grant to the Juneau Economic Development Council (JEDC). Such Funds Provided by the U.S. Department of Agriculture - Alaska Economic Disaster Fund. Presented by the Manager.

This ordinance appropriates $300,000 of the U. S. Department of Agriculture Alaska Economic Disaster Funds to the Juneau Economic Development Council (JEDC) who will use the funds for a loan to the Glacier Gardens Preservation Park. At its July 14 meeting, the Assembly Committee of the Whole recommended this ordinance be introduced.

The loan will be used to construct wholesale greenhouses and flower display gardens which will be located near the Fred Meyer store. There will also be a display on erosion control, a small hydroelectric project, stream rehabilitation projects and a forest interpretation path. The project is designed to blend with the neighborhood, by leaving borders of natural forest. Glacier Gardens estimates that 20 full time jobs will be created with seasonal employment for up to 25 people.

The CBJ will make the funds available to JEDC once JEDC provides evidence of Glacier Gardens match, commitment to complete the entire project and creation of jobs indicated in the application. Project must be underway within six months of Assembly approval of the loan.

After this appropriation is adopted, the unexpended balance in the Southeast Alaska Economic Disaster Fund will be $2,183,600.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

9. Ordinance No. 97-17 (H)

An Ordinance Appropriating to the Manager the Sum of $200,000 for a Grant to the Juneau Economic Development Council (JEDC). Such Funds Provided by the U.S. Department of Agriculture - Alaska Economic Disaster Fund. Presented by the Manager.

This ordinance appropriates $200,000 of the U. S. Department of Agriculture Alaska Economic Disaster Funds to the Juneau Economic Development Council (JEDC) who will use the funds for a loan to Rainbow Glacier Seafoods. At its July 14 meeting, the Assembly Committee of the Whole recommended this ordinance be introduced.

The loan will be used to complete the Rainbow Glacier Seafoods (RGS) Juneau chum salmon processing facility for June, 1998, operations. The facility will process 4 million pounds of chum salmon in 1998.

The CBJ will make the funds available to JEDC once JEDC provides evidence of RGS match and commitment to complete the facility in Juneau. The project must be underway within six months of Assembly approval of the loan.

After this appropriation is adopted, the unexpended balance in the Southeast Alaska Economic Disaster Fund will be $1,983,600.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

B. Resolutions:

1. Resolution No. 1870

A Resolution Adopting a Retention Schedule for City and Borough of Juneau Records. Presented by the Manager.

State law requires that municipal records be maintained and disposed of according to a schedule. This resolution changes the CBJ records retention schedule to reflect current needs, most notably the increasing bulk and limited storage space for Finance Department tax payment records.

I recommend that this resolution be adopted.


2. Resolution No. 1876

A Resolution Authorizing the Manager to Convey an Easement Across Lot 2, U.S. Survey No. 3764, Near Mile 23 Glacier Highway for a New Driveway to the Shrine of St. Therese. Presented by the Manager.

This resolution authorizes the Manager to donate a nonexclusive driveway easement across CBJ land at the Shrine of St. Therese. The existing driveway has steep grades and poor sight distance on the Glacier Highway. The new driveway will provide a safer intersection with the highway and will allow year around access. The driveway will traverse a narrow portion of CBJ land which is sandwiched between the Shrine property and Glacier Highway. This portion of the CBJ land cannot be developed by itself.

The easement has been approved by the Lands Committee and the Planning Commission.

I recommend that this resolution be adopted.

3. Resolution No. 1877

A Resolution Identifying Certain Land as Subject to Docks and Harbors Board Administration. Presented by the Manager.

This resolution will authorize the transfer of land management authority of certain CBJ lands to the Docks and Harbors Board.

The Docks & Harbors Board completed the strategic portion of its Master Plan last Spring. When that portion of the Master Plan was presented to the Assembly, there were two categories of marine related properties which were listed as properties of interest by the Board.

The first category of properties which were listed were those properties over which the Board already had administrative authority (example: the small boat basins), or were of such proximity to existing Board administered properties that it was reasonable to "assign" these adjacent properties over to Docks and Harbors Board administration. (Example: Dock Street and the Douglas Island Causeway in Douglas).

The second category of properties listed were a selection of general CBJ waterfront properties which the Docks and Harbors Board had requested for possible "subsequent administration". The Board now feels, with the additional revenue made available by the Assembly, that it is prepared to move forward with investigation of these proposed properties for development, lease, or sale within the guidelines of the Docks and Harbors Ordinance. These investigations would entail surveying, geotechnical research, and the development of a pertinent Land Use Plan. These investigations would be conducted in conjunction with a similar effort to identify State tidelands for possible transfer to the CBJ under recently passed legislation.

The Assembly Lands Committee has recommended the transfer of these lands to the Docks and Harbors Board.

I recommend that this resolution be adopted.

4. Resolution No. 1878

A Resolution Authorizing the Manager to Submit an Application to the Alaska Department of Environmental Conservation for a Loan from the Alaska Clean Water Fund and Designating the Manner of Accepting and Managing the Loan for the Purpose of Expanding the Auke Bay Wastewater Treatment Plant. Presented by the Manager.

This resolution authorizes the Manager to submit an application to the State Department of Environmental Conservation for a loan of $656,000 from the Alaska Clean Water Fund to finance the expansion of the Auke Bay Wastewater Treatment Plant. The Clean Water Fund provides an interest rate of approximately 5%.

I recommend that this resolution be adopted.

5. Resolution No. 1879

A Resolution Amending the Meeting Requirement for the Health Care Coordinating Council. Presented by the Manager.

The Health Care Coordinating Council (HCCC) has unanimously agreed by motion to request that the Assembly approve a more issue-based, ad hoc role for the Council. The Council is very encouraged by evidence of increased cooperation between the Hospital and the Health and Social Services Department. Most issues are handled at the staff level. Also, a multi-agency group, including many nonprofits, has developed out of two meetings facilitated by HCCC chair Mary Kay Brown, and is providing a useful forum for coordinating and resolving multi-agency issues.

The Council believes it can be most effective as a body prepared to take up issues as they arise, whether requested by the public, an agency, or the Assembly. However, the Council is finding that developing an ongoing, proactive agenda is difficult, which suggests that the staff, the Social Service Advisory Board and the Hospital Board are effectively handling most issues, and the need for the Council is less frequent.

The Human Resources Committee met with acting Council chair Sherry Taber at its June 30 meeting, and recommended Resolution No. 1763 be amended to change the requirement for meetings from monthly to quarterly meetings.

I recommend that this resolution be adopted.

C. Bid Award:

1. Contract No. E97-381: Juneau Cruise Ship Transfer Bridge

Bids were opened on the subject project on July 14, 1997. The bid protest period expired at 4:30pm on July 15, 1997. Results of the bid opening are as follows:


RESPONSIVE TOTAL BID

Trucano Construction, Inc. $828,350

Swalling Construction Company, Inc. 900,000


Engineer's Estimate $710,000

Project Manager: Tim Montgomery


This project consists of demolishing an existing transfer bridge, which is controlled by an electric motor and counter-weight system, and replacing it with a floating transfer bridge; dredging approximately 200 cubic yards of fill; installation of a new approach platform; abutment; transfer bridge; float, with mooring piles; a lighting system and miscellaneous related work.


Funding Source: 405, Economic Development

Total Project Funds: $1,228,294

CIP No. H354-62


With the concurrence of the Harbor Board and Port Director, I recommend award of this project to Trucano Construction, Inc. in the amount bid, for a total award of $828,350.00.

D. Liquor License Transfers:

1. Hangar on the Wharf: Murray A. Damitio; Tailwinds Incorporated, #2 Marine Way, Juneau, 99801; Mail: Same. Transfer of beverage dispensary liquor license from Farid Hosni; Sorrento Restaurant Corporation, dba Pizzeria Roma, #2 Marine Way; Mail: PO Box 32511, Juneau, 99803.

Pizzeria Roma: Farid Hosni; Sorrento Restaurant Corporation, #2 Marine Way; Mail: PO Box 32511, Juneau, 99803. Transfer of restaurant/eating place liquor license from Murray A. Damitio; Tailwinds Incorporated, dba Hangar on the Wharf, #2 Marine Way, Juneau, 99801; Mail: Same.

The Finance, Police, Community Development & Fire Department have reviewed the applications for transfer of license classifications and have filed no objections. The Human Resources Committee will meet on Monday, July 21, 1997, to adopt a recommendation for the Assembly.

I recommend the Assembly adopt the Human Resources Committee recommendation which will be presented at tonight's meeting.

VIII. ORDINANCES FOR PUBLIC HEARING:

1. Ordinance No. 97-17 (A)

An Ordinance Appropriating to the Manager the Sum of $75,000 for a Grant to Douglas Island Pink and Chum, Inc. (DIPAC). Such Funds Provided by the U. S. Department of Agriculture - Alaska Economic Disaster Fund. Presented by the Manager.

Administrative or Staff Report

This ordinance appropriates $75,000 of the U. S. Department of Agriculture Economic Disaster Fund for a grant to Douglas Island Pink and Chum, Inc. (DIPAC).

DIPAC recently assumed operation of the Snettisham Hatchery and needs financial aid to carry a project of this scope. In light of the fact that total projected revenue to the U. S. Gillnet Fishery from the Snettisham Sockeye Enhancement projection is $807,000 of a $1,272,000 fishery, other communities in northern Southeast Alaska have given amounts totaling $275,000 for operations and capital improvement. DIPAC intends to use the CBJ grant for capital improvement.

Once this ordinance is adopted, the unexpended balance in the Southeast Alaska Economic Disaster Fund will be $1,367,500. Another payment from the Federal government is due in October, 1997. This action was approved by the Finance Committee at its June 4, 1997 meeting.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

2. Ordinance No. 97-17 (B)

An Ordinance Appropriating to the Manager the Sum of $20,000 For a Grant to the Children's Community Center Day Care. Such Funds Provided by the Sales Tax Budget Reserve. Presented by the Manager.

Administrative or Staff Report

This ordinance authorizes a grant of $20,000 to the Children's Community Center to allow their day care center to operate until October, 1997. This grant is over and above the subsidy which the City and Borough already provides by paying for the building. Children's Community Center is requesting this grant because their enrollment has been below the break even point for the past year and there are insufficient funds to pay for their staff and other operational costs. CBJ staff have not confirmed or reviewed these claims.

Children's Community Center is also asking the CBJ to make improvements to the building such as new windows, a heating recovery ventilation system, new linoleum, a new fence, and a storage building. These improvements are estimated to cost the CBJ $75,000.

Children's Community Center is located on land owned by the Alaska Housing Finance Corporation. A ten year extension of the lease of the land to the CBJ for $1.00/year expires on December 31, 2007. The lease requires that the property be used for day care purposes. The lease of the building to Children's Community Center by the CBJ is presently on a month to month basis. Once the future of the day care center is known, a longer term lease, up to ten years, could be negotiated. Previously, the direction of the Assembly was to have the Children's Community Center pay up to $10,000 towards maintenance of the building from their pull tab receipts. However, Children's Community Center is no longer in the pull tab business and has lost this revenue potential.

The Assembly Committee of the Whole reviewed the grant request at its June 23 meeting, and recommended that this ordinance be introduced. The Children's Community Center has submitted the following documents, included in your packet: 1) a report from a parents' committee of the center regarding increased enrollment, and 2) a financial statement indicating the proposed use of the requested $20,000 grant.

If the Children's Community Center cannot maintain a viable business with the existing CBJ building subsidy, then I would suggest that the CBJ offer the building to all the nonprofit agencies in Juneau and select a proposal which provides the most public benefit. Alaska Housing Finance Corporation would participate in this process, as they own and control the land and its use.

This appropriation represents a policy decision of the Assembly; I have no specific recommendation.

Public Hearing

Assembly Action

IX. UNFINISHED BUSINESS:

X. NEW BUSINESS:

XI. ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS:

A. Manager's Report - Action Items:

1. Quorum Contract

Your packet contains the final version of the proposed contract between CBJ and Quorum, Inc. It was approved by the Bartlett Regional Hospital Board on July 15. If the Assembly concurs, I will inform Board President Lennie Gorsuch, who will execute the contract on behalf of the CBJ. At the meeting, I will provide a report on the status of our efforts to secure liability coverage for Quorum employees at the hospital.

B. Manager's Report - Information Items:

1. Option to Accept Transfer of Capital School

As noted at your last meeting, CBJ and legislative staff have been negotiating for transfer of Capital School. After an initial meeting, Legislative Affairs prepared draft transfer documents, and we have replied with some proposed changes. The latest draft is included in your packet.

There are three documents: (1) an option reserving the building for the legislature until October 31, provided that the Assembly and the Legislative Council approve the transfer (2) a transfer agreement requiring that the Legislative Council accept the property in its present condition, improve it, use it for legislative purposes, and allow public access to the gym and (3) an agreement establishing the conditions for use of the gym.

These are draft documents and could change before the final proposal is presented for Assembly and Legislative Council approval. No Assembly action is required at this time, but I welcome Assembly comment and questions.

C. Attorney's Report:

XII. MAYOR'S REPORT ON NON-AGENDA ITEMS

A. Revised Pending Items

B. Unappropriated Governmental Fund Balance

C. Assembly Contingency Fund Balance

XIII. COMMITTEE REPORTS ON NON-AGENDA ITEMS

A. Committee Reports:

1. Committee of the Whole

2. Finance Committee

3. Committee on Committees

a) Commission on Aging

b) Airport Board

c) Bidding Review Board

d) Docks & Harbors Board

e) Eaglecrest Ski Area Board

f) Historic Resources Advisory Committee

g) Sales Tax Board of Appeals

h) Youth Activities Board

i) Juneau Youth Commission

4. Human Resources Committee

5 . Lands and Resources Committee

6. Public Works and Facilities Committee

7. Assembly Strategic Policy Committee

B. Board Liaison Reports

XIV. ASSEMBLY COMMENTS AND QUESTIONS


XV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed 5 minutes per person or 20 minutes total, whichever is less).

XVI. ADJOURNMENT

NOTE: Agenda packets are available for review at the Juneau Public Library, the Mendenhall Valley Library, and the Douglas Public Library. An audio tape containing the Assembly's agenda is available for review at all CBJ Libraries each Friday prior to the Assembly's Monday meeting.

ADA Accommodations Available Upon Request: Please telephone the Clerk's Office 48 hours prior to any meeting so arrangements can be made to have a sign language interpreter present. The Clerk's Office telephone number is 586-5278, TDD 586-5351.

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