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I. FLAG SALUTE

II. INVOCATION

III. ROLL CALL

IV. APPROVAL OF MINUTES

1. 06/02/97 - Regular Mtg. No. 97-19

2. 06/09/97 - Special Mtg. No. 97-20

3. 06/16/97 - Regular Mtg. No. 97-21

4. 06/23/97 - Special Mtg. No. 97-22

SPECIAL ORDER OF BUSINESS

1. Acknowledgment of Major Contributors to the Sk8park Project

The Sk8park project is underway, and at tonight's meeting the youth involved in the project will be acknowledging significant contributions received to date, including the Assembly for its contributions of land and ongoing maintenance.

V. MANAGER'S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed a total of 20 minutes nor more than 5 minutes for any individual.)

VII. CONSENT AGENDA

The Consent Agenda includes routine items of business which may not require separate discussion. When the Mayor calls for public comment on the Consent Agenda, you may raise your hand and the Mayor will recognize you asking which item(s) you wish to have removed from the Consent Agenda for separate discussion and action. Following the removal of any item from the Consent Agenda, the Assembly votes on the remaining items in one motion. (Ordinances for introduction generally may not be removed from the Consent Agenda.)

All items that are removed from the Consent Agenda will follow the format of: Administrative or Committee Report, Public Hearing/Participation and Assembly Action.

A. Ordinances for Introduction:

1. Ordinance No. 97-29

An Ordinance Creating Local Improvement District No. 83 of the City and Borough; Finding That Such Local Improvement District is in the Public Interest; Setting the Boundaries of Such Local Improvement District; Providing for the Improvements to be Acquired, Constructed and Installed Consisting of Improving the Roadway Subbase; Storm Drainage Systems; Minor Improvements to the Water and Sanitary Sewer Systems; and Providing a New Paved Roadway Surface for Fifth Street, Alaska Belle Court, Laurel Drive, Sixth Street, and Alta Court, all in Douglas, at an Estimated Cost of $865,000.00 of Which Cost an Estimated $52,800.00 is to be Borne by Properties Specially Benefitted and an Estimated $812,000.00 by the City and Borough; Directing That the Work be Done, Authorizing Acquisition, by Eminent Domain, if Necessary, of Any Land Necessary or Useful; Creating Special Assessment Fund No. 83; and Finding That Special Benefit to the Property Within the Described District Exists and That Each Lot or Tract Within the District Will be Specially Benefitted in Proportion to the Amount Assessed. Presented by the Manager.

This ordinance establishes LID 83 for street improvements within Linellen Heights Subdivision which includes, Alaska Belle Court, Laurel Drive, Alta Court and portions of Fifth Street and Sixth Street in Douglas. The proposed project includes improving roadway subbase and storm drainage systems, minor improvements to the water and sanitary sewer systems, and providing a new paved roadway surface. The estimated total construction cost of the project is $865,000.00. The property benefitted will bear approximately $52,800.00 of the cost of the improvement, and the city and borough will bear the remainder, or $812,200.00.

The appropriate step at this time is for the Assembly to introduce this ordinance and schedule it for public hearing at its regular meeting of August 18, 1997. In the interim, notices will be published in the newspaper and sent to residents in the proposed LID so that they will have the opportunity to make their views known to the Assembly.

This matter has not been presented to the Public Works & Facilities Committee; however, the Assembly has funded this project with $800,000.00 of FY 98 Street Sales Tax monies through Resolution No. 1871.

Your packet includes the legal description for LID No. 83, a project map, a sample of the letter to be sent to the property owners in the proposed LID, a copy of the public notice, the proposed assessment roll, the results of an informal ballot answered by most property owners in the LID, and a tentative schedule of events for LID No. 83.

I recommend that this ordinance be introduced and set for public hearing at the August 18, 1997, regular meeting.



2. Ordinance No. 97-17 (A)

An Ordinance Appropriating to the Manager the Sum of $75,000 for a Grant to Douglas Island Pink and Chum, Inc. (DIPAC). Such Funds Provided by the U. S. Department of Agriculture - Alaska Economic Disaster Fund. Presented by the Manager.

This ordinance appropriates $75,000 of the U. S. Department of Agriculture Economic Disaster Fund for a grant to Douglas Island Pink and Chum, Inc. (DIPAC).


DIPAC recently assumed operation of the Snettisham Hatchery and needs financial aid to carry a project of this scope. In light of the fact that total projected revenue to the U. S. Gillnet Fishery from the Snettisham Sockeye Enhancement projection is $807,000 of a $1,272,000 fishery, other communities in northern Southeast Alaska have given amounts totaling $275,000 for operations and capital improvement. DIPAC intends to use the CBJ grant for capital improvement.
Once this ordinance is adopted, the unexpended balance in the Southeast Alaska Economic Disaster Fund will be $1,367,500. Another payment from the Federal government is due in October, 1997. This action was approved by the Finance Committee at its June 4, 1997 meeting.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.



3. Ordinance No. 97-17 (B)

An Ordinance Appropriating to the Manager the Sum of $20,000 For a Grant to the Children's Community Center Day Care. Such Funds Provided by the Sales Tax Budget Reserve. Presented by the Manager.

This ordinance authorizes a grant of $20,000 to the Children's Community Center to allow their day care center to operate until October, 1997. This grant is over and above the subsidy which the City and Borough already provides by paying for the building. Children's Community Center is requesting this grant because their enrollment has been below the break even point for the past year and there are insufficient funds to pay for their staff and other operational costs. CBJ staff have not confirmed or reviewed these claims.

Children's Community Center is also asking the CBJ to make improvements to the building such as new windows, a heating recovery ventilation system, new linoleum, a new fence, and a storage building. These improvements are estimated to cost the CBJ $75,000.

Children's Community Center is located on land owned by the Alaska Housing Finance Corporation. A ten year extension of the lease of the land to the CBJ for $1.00/year expires on December 31, 2007. The lease requires that the property be used for day care purposes. The lease of the building to Children's Community Center by the CBJ is presently on a month to month basis. Once the future of the day care center is known, a longer term lease, up to ten years, could be negotiated. Previously, the direction of the Assembly was to have the Children's Community Center pay up to $10,000 towards maintenance of the building from their pull tab receipts. However, Children's Community Center is no longer in the pull tab business and has lost this revenue potential.

The Assembly Committee of the Whole reviewed the grant request at its June 23 meeting, and recommended that this ordinance be introduced. The Children's Community Center indicated they would submit a financial plan prior to the public hearing on the ordinance; this plan was not available when this packet was prepared.

If the Children's Community Center cannot maintain a viable business with the existing CBJ building subsidy, then I would suggest that the CBJ offer the building to all the nonprofit agencies in Juneau and select a proposal which provides the most public benefit. Alaska Housing Finance Corporation would participate in this process, as they own and control the land and its use.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

B. Resolutions:

1. Resolution No. 1873

A Resolution Establishing a Shooting Range Advisory Committee. Presented by the Manager.

In April, the Assembly Committee of the Whole directed staff to draft a resolution establishing a Shooting Range Advisory Board to advise the Assembly on matters related to indoor and outdoor ranges. Staff worked with the Hank Harmon Rifle Range Board (comprised of members of the Territorial Sportsmen, Juneau Rifle and Pistol Club, and the Hank Harmon membership) to recommend representation on the Advisory Board. This resolution reflects the recommendations of the board.

I recommend that this resolution be adopted.



2. Resolution No.1875

A Resolution Amending the City and Borough Personnel Rules to Reflect Changes Associated with Ratification of the Labor Agreement Between the City and Borough of Juneau and the Marine Engineers Beneficial Association, AFL-CIO. Presented by the Manager.

The changes proposed to Personnel Rules 10, 11, 17, 18 and 19 would do the following:

1. All language that refers to pay or accrued benefits on a monthly basis is changed to reflect the switch to the biweekly pay system;

2. The salary schedule is now mathematically symmetrical;

3. Shift differentials, call out and standby pay are increased but made unavailable to part-time employees commensurate with changes to MEBA contract;

4. Some sections are rewritten to make them more understandable and standard (e.g., 11 PR 055);

5. Administrative Policies on Family Medical Leave, Vehicle Allowance and Travel Reimbursement have all been recently written - they replace existing language and are incorporated by reference because they are so lengthy;

6. 18 PR 027 lists health benefits - reference to health insurance coverage for non-represented had not previously been part of these rules;

7. Under Personnel Rule 19, a definition of "at will" employment and a description of which positions, by range, occupy the partially exempt service are included;

8. Two step increases for exceptional service are allowed for all employees, not just those at Steps B-F, at the discretion of the City Manager.

These changes are needed in order to affect uniformity among employees and to better explain rights and benefits.

I recommend that this resolution be adopted.

C. Transfer Request:

1. Transfer No. T-626: Transfers $50,000 from Nancy Street/Tongass Boulevard Reconstruction (CIP R412-53) to Wire Street Flood Damage (CIP R412-56)

This transfer of $50,000 will cover additional work related to the Wire Street Project. The first item is repairs to the Twin Lakes Park lawn, damaged during the September 25, 1996 flood. The lawn is often subjected to flooding from high lake water levels. It is proposed to raise the flooded section of the lawn approximately one foot by filling with well-draining material, add new top soil, and reseed. Total construction cost is estimated at $48,950.00; this transfer will cover those costs.

The second item is a proposed construction of a bus pull out, between the Salmon Creek bridge and the CBJ Health & Social Services driveway. The proposal is in response to a concern expressed at one of the neighborhood meetings of the Tourism Working Group. This concern is that tour buses parked between the Glacier Highway/Hospital Drive intersection and the Glacier Highway Salmon Creek bridge obstruct passage of bicycles and cause a sight distance problem. The bus pull out would allow unobstructed access to the bike lane. During the off season, the pull out could be used for overflow parking. Total construction cost for the bus pullout is estimated at $35,220.00; a portion of the $85,500 construction contingency will be used to supplement the funding for this project.

The funds are available in the Nancy Street/Tongass Boulevard project, as both those projects were awarded at less than the engineer's estimates. This transfer was approved by the Public Works & Facilities Committee at it's June 12 meeting.

After this Transfer Request is approved, the funds available balances, budgets and status for the projects will be as follows:

Transfer Status/          Unobligated             Unobligated       Total Project 

Project Number/           Funds Available         Funds Available   Budget 

Project Name              Prior to Transfer       After Transfer    After Transfer    Status 

Transferred from: 

R 412-53/ 

Nancy St/Tongass 

Blvd Reconstruction       $372,140                $ 322,140        $2,325,500        on-going 

Transferred to: 

R412-56/ 

Wire Street Flood Damage  $ 10,045                $ 60,045        $559,977           on-going 

I recommend that this transfer request be approved.

VIII. ORDINANCES FOR PUBLIC HEARING:

1. Ordinance No. 97-28

An Ordinance Proposing Amendments to the Charter of the City and Borough to Provide for Assembly and Board Action in Quasi-Judicial Cases Upon the Vote of a Majority of those Voting; and Calling for an Election of the Question of Whether the Charter Should be so Amended. Presented by the Manager.

Administrative or Staff Report

This ordinance directs the clerk to prepare a ballot proposition for a Charter amendment to allow a different kind of voting by municipal bodies in quasi-judicial hearings. Currently, bodies may take action only on a vote of the majority of the membership, even if some of the members are absent. This works well for legislative matters, but can impose a hardship on permit applicants, parties to an appeal, and others involved in adjudicative cases. The charter amendment would allow action upon a vote of a majority of the members voting in adjudicative cases.

The amendment would not change quorum requirements and would not change voting rules in non-adjudicative cases. The amendment is not self-executing: it would be implemented only upon adoption by the Assembly of an ordinance specifying which agencies and which kinds of cases could use this form of voting.

Your packet includes a memo from the attorney explaining the issues associated with this Charter amendment.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

2. Ordinance 96-17 (BQ)

An Ordinance Appropriating to the Manager the Sum of $800 for the Statewide Alaska Coastal Management Program Conference. Such Funds Provided by the Alaska Department of Community and Regional Affairs. Presented by the Manager.



Administrative or Staff Report

This ordinance appropriates a grant from the Alaska Department of Community and Regional Affairs, Municipal and Regional Assistance Division, Alaska Coastal Management Program for the statewide coastal conference. The funds will be used to purchase supplies and materials for the conference.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action


3. Ordinance No. 96-17 (BR)

An Ordinance Appropriating to the Manager the Sum of $457 for the Historic Preservation of the Jualpa Mine Camp Historic District. Such Funds Provided by the Alaska Department of Natural Resources. Presented by the Manager.

Administrative or Staff Report

This ordinance appropriates grant funds in the amount of $457 for materials related to the continuing work on the historic buildings of the Alaska Juneau Gold Mining Company located in the Last Chance Basin.

At the end of the first grant period the grantee, the Alaska Department of Natural Resources, Office of History and Archaeology (OHA) determined that additional funds were available. This is a federally funded matching grant program (60% Federal, 40% CBJ). CBJ's match for this project was volunteer time provided by the Gastineau Channel Historical Society.

The funds provided by the grant amendment will be used to purchase paint, window glass and wood for the continuing work on the Compressor Building and Locomotive Repair Shop.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

IX. UNFINISHED BUSINESS:

X. NEW BUSINESS:

XI. ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS:

A. Manager's Report - Action Items:


1. Juneau Police Department - Request for Police Officer Positions

The police department continues to experience police officer vacancies, and anticipate additional police officer vacancies in the near future. The department wishes to hire two police officers above present authorized staffing, in anticipation of pending vacancies. This will reduce the impact of hiring and training lags, allowing the department to deploy fully trained officers with minimal delay. The department is experiencing staff vacancies which will offset the cost of the two positions requested through FY98. No additional funding is anticipated.

I recommend the Assembly approve the police department request to hire two police officers.

2. Centennial Hall Use Policy

Included in the packet is a memo outlining the draft policy regarding the subsidized use of Centennial Hall. The draft policy was presented to the Assembly Finance Committee during the budget process; the Parks & Recreation Advisory Committee reviewed the draft policy and took public testimony at its meeting; the memo includes a recommendation by the PRAC as a result of that meeting.

I recommend that the use policy for Centennial Hall be approved.

3. Scheduling Hearing on Resolution No. 1868, Confirmation of Assessment Roll for Local Improvement District No. 79

The assessment roll for Local Improvement District No. 79 has been prepared and is ready for a hearing at which the Assembly, sitting as a Board of Equalization, may hear objections from the affected property owners and thereafter confirm, set aside, or modify the roll by resolution. The Assembly should now set a date for a hearing on the resolution so that notice may be mailed to the property owners.

I recommend that the Assembly schedule Resolution No. 1868 for public hearing on August 18, 1997.


B. Manager's Report - Information Items:


1. Status Report: Quorum Contract

The City & Borough Attorney will present a status report at tonight's meeting, on the progress of the Quorum contract negotiations.

2. Mt. Jumbo Gym Remodel Project

For the past several months, Building Maintenance staff, Eagle Scouts, and community volunteers, have been working to update and improve the look of the Mt. Jumbo Gym. Mark Anderson, a candidate for Eagle Scout and working on his community service project, along with Building Maintenance staff, has been one of the main coordinators of the work crews.

Businesses contributing services at reduced rates are AEL&P, Alcan Electric, and TW Hall. Offers have also been received for a man-lift from Tyler Rentals.

The Mt. Jumbo Gym remodel/renovation is a good example of a community service project, and I would like to publicly thank all those who have participated in this worthwhile effort.

3. Community Development Response to Assembly Request

Your packet includes a memo from Cheryl Easterwood, CDD Director, in response to several questions raised at the June 16 Assembly meeting. The memo includes information on IHH Development, zoning for the Shrine of St. Therese, and CDD workloads.


C. Attorney's Report:


1. Disputed Sales Tax Liabilities:

The attorney will report on pending and anticipated sales tax appeal issues, and the progress of efforts to settle them. It is anticipated that the Assembly will recess into executive session for part of all of the discussion.

XII. MAYOR'S REPORT ON NON-AGENDA ITEMS

A. Revised Pending Items

B. Unappropriated Governmental Fund Balance

C. Assembly Contingency Fund Balance

XIII. COMMITTEE REPORTS ON NON-AGENDA ITEMS

A. Committee Reports:

1. Committee of the Whole

2. Finance Committee

3. Committee on Committees

a) Commission on Aging

b) Airport Board

c) Bidding Review Board

d) Docks & Harbors Board

e) Eaglecrest Board of Directors

f) Historic Resources Development

g) Sales Tax Board of Appeals

h) Social Services Advisory Board

i) Youth Activities Board

j) Youth Commission

4. Human Resources Committee

5 . Lands and Resources Committee

6. Public Works and Facilities Committee

7. Assembly Strategic Policy Committee


B. Board Liaison Reports

XIV. ASSEMBLY COMMENTS AND QUESTIONS

XV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed 5 minutes per person or 20 minutes total, whichever is less).

XVI. ADJOURNMENT

NOTE: Agenda packets are available for review at the Juneau Public Library, the Mendenhall Valley Library, and the Douglas Public Library. An audio tape containing the Assembly's agenda is available for review at all CBJ Libraries each Friday prior to the Assembly's Monday meeting.

ADA Accommodations Available Upon Request: Please telephone the Clerk's Office 48 hours prior to any meeting so arrangements can be made to have a sign language interpreter present. The Clerk's Office telephone number is 586-5278, TDD 586-5351.

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