City and Borough of Juneau
155 S. Seward Street
Juneau, Alaska 99801
tel. 907-586-5240
fax 907-586-5385
http://www.juneau.org

Assembly of the City and Borough of Juneau

ASSEMBLY AGENDA/MANAGER’S REPORT
THE CITY AND BOROUGH OF JUNEAU, ALASKA
Monday, November 26, 2012, 7 p.m.
Assembly Chambers – Municipal Building
Regular Meeting No. 2012-31

Submitted by: _____________________________
Kimberly A. Kiefer
City and Borough Manager

 

I. FLAG SALUTE

II. ROLL CALL

III. SPECIAL ORDER OF BUSINESS
A. K. Koski recognition for service on the Wetlands Review Board
B. Alaska Municipal League (AML) Awards

 

IV. APPROVAL OF MINUTES

A. November 07, 2012 - Regular Assembly Meeting 2012-30
(2012-30 rescheduled from November 5, 2012 due to Gastineau Apt fire)

 

V. MANAGER’S REQUEST FOR AGENDA CHANGES

 

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS.
(Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).

 

VII. CONSENT AGENDA

A. Public Requests for Consent Agenda Changes, Other Than Ordinances for Introduction

B. Assembly Requests for Consent Agenda Changes

C. Assembly Action

 

1. Ordinances for Introduction

 

a. Ordinance 2012-20(X)
An Ordinance Appropriating to the Manager the Sum Of $138,500 As Funding for the State Homeland Security Program, Grant Funding Provided by the State of Alaska Department of Military and Veterans Affairs.

This ordinance would appropriate $138,500 for the 2012 State Homeland Security Programs (SHSP) Grant from the Alaska Department of Military and Veterans Affairs. These funds would be used to support the goals and activities of the Emergency Management through funding of training, exercises and equipment purchases. These items include:

Microwave Data Links for JPD/CCFR and the 911 System - $125,000
State Wide Disaster Exercise Alaska Shield Planning Meeting Travel - $7,500
Incident Command System (ICS) Position Specific Training for Juneau Emergency Operations Center Command Staff - $6,000

The term of this grant is October 1, 2012 through March 31, 2014 and there is no match requirement for this grant.

 

I recommend this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

 

b. Ordinance 2012-20(Y)
An Ordinance Appropriating To The Manager The Sum Of $275,000 As Funding For The Juneau-Douglas City Museum Remodel Capital Improvement Project, Grant Funding Provided By The National Endowment for the Humanities.

This ordinance would appropriate $275,000 of grant funds from the National Endowment for the Humanities (NEH) for an energy efficient climate control system at the Juneau-Douglas City Museum. The grant funds would be added to the ongoing Juneau-Douglas City Museum Remodel Capital Project.

With the addition of this grant, the total project budget would be $694,015, of which $205,000 is unexpended. This capital project is also slated to receive an additional $400,000 from the extension of the 1% temporary sales tax.

There is no match requirement for the NEH grant.

The Public Works and Facilities Committee heard this action at its October 29, 2012 meeting and has recommended forwarding this to the full Assembly for approval.

 

I recommend this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

 

c. Ordinance 2012-20(Z)
An Ordinance Appropriating To The Manager The Sum Of $50,000 For The Mendenhall River Community School Renovation Capital Project, Funding Provided By The Harborview Elementary School Renovation Capital Project Unexpended Bond Interest.

This ordinance would appropriate $50,000 in interest from the Harborview Elementary School Renovation capital project (S02-089) to a new capital project titled “Mendenhall River Community School Renovation.”

Originally constructed in 1983, a major renovation has not occurred at this 58,000 square foot elementary school, with the exception of a roof replacement in 2000. The School District is particularly interested in potential energy efficiency improvements (lighting and HVAC controls), installation of security cameras, safety improvements to exterior fencing, improvements to special electrical systems (fire alarms, telephone, intercom, etc.), and replacement of worn-out finishes. Completion of a facility condition survey to assess architectural, site civil, structural, mechanical, electrical, and hazardous materials is the next step in this project.

The Juneau School Board recommended the $50,000 appropriation at its October 16, 2012 meeting.

The Public Works and Facilities Committee heard this action at its October 29, 2012 meeting and has forwarded it to the full Assembly for approval.

 

I recommend this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

 

d. Ordinance 2012-44
An Ordinance Providing For The Issuance And Sale Of General Obligation Bonds In One Or More Series To Provide Net Proceeds Not To Exceed $25,000,000; And Providing For The Form And Terms Of The Bonds And For Unlimited Tax Levies To Pay The Bonds.

This ordinance would authorize the issuance of $25,000,000 in general obligation bonds for a period of 20 years. The voters authorized this bond issue on October 2, 2012. The previously authorized bond proceeds would be used to fund capital improvement projects.

On October 2, 2012 the voters also authorized the use of $10 million dollars of sales tax proceeds to fund the first 5 years of debt service on these G.O. Bonds. The remaining debt service would be paid with property tax proceeds. Beginning in 2019, for a period of 15 years, the debt service would require and annual tax levy of $39 per $100,000 of assessed property.

 

I recommend this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

 

e. Ordinance 2012-47
An Ordinance Designating a Tax-Foreclosed Property Located at 650 St. Ann’s Avenue for a Public Purpose.

Exhibit A-Map

The CBJ Finance Department, Division of Collections, foreclosed on several vacant properties in 2011, including Lot 3, Block 45A, Tyee Addition (650 St. Ann’s Avenue, Douglas). The property is a small parcel (32’ X 38’) above Savikko Park, and includes hillside topography that further constrains the potential for development.

The CBJ owns property to the north and south of this lot. The properties are identified in the Land Management Plan for long-term retention, for the future expansion of St Ann’s Avenue. Retaining this parcel would give the CBJ a good assemblage of property in this block to expand the ROW, or for other public purposes such as a transit stop, overflow on-street parking and snow storage. Under Alaska Statute 29.45.460(a), the CBJ is required to identify property tax foreclosure properties by ordinance for a public purpose or for disposal in a land sale. This ordinance would identify Lot 3, Block 45A, Tyee Addition for a public purpose.

I recommend this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

 

2. Resolutions

Resolution 2631
A Resolution Adopting the Alternative Allocation Method for the FY13 Shared Fisheries Business Tax Program and Certifying That This Allocation Method Fairly Represents the Distribution of Significant Effects of Fisheries Business Activity In Fisheries Management Area 17: Northern Southeast.

This resolution would authorize the acceptance of the CBJ’s share of the FY13 State Shared Fisheries Business Tax. This distribution represents CBJ’s share of state fishery revenues generated in the Northern Southeast Fisheries Management Area (NSFMA), but outside of the organized communities. Funds are allocated to each community in the NSFMA (Angoon, Gustavus, Haines, Hoonah, Skagway, Tenakee Springs and Juneau). Since the NSFMA’s FY13 allocation falls below the long-form threshold value, the short-form method of allocation, as approved by the State of Alaska’s Department of Commerce, Community and Economic Development, would be used this year. By using the short-form allocation method, it is anticipated that the CBJ would receive approximately $21,000 in FY13.

The deadline for filing the application is December 15, 2012 and this resolution functions as the CBJ’s application.

 

I recommend adoption of this resolution.

3. Bid Award

Bid No. 13-054 New Sewer Jet-Vac Truck
Bids were opened on the subject project on Thursday November 1, 2012. Upon review of the specification, the award posting occurred on Monday, November 5, 2012. The bid protest period expired at 4:30 p.m. on Tuesday, November 6, 2012. Results of the bid opening are as follows:


BIDDERS                         Total Bid                                                                Price Brand/Model Offered
Yukon Equipment           $377,197.00                                                         Vactor 2112 Plus
CMI #2                               $396,932.00                                                         Vac-Con 312E/1300
CMI #1                               $399,445.00                                                         Vactor 2112
This purchase would replace the current Jet-Vac Truck, which was purchased in 1993.

CMI qualified for Juneau bidder preference as defined in Section 53.50.010 Definitions of the CBJ Purchasing Code. However, when applying the preference in accordance with award procedures per Section 53.50.0060 (e)(2) Award, CMI’s bid was more than 5% higher than Yukon Equipment, the lowest responsive nonresident bidder, by $875.15.

With the concurrence of Kirk Duncan, Public Works Director, the Purchasing Division recommends award to Yukon Equipment based on having the lowest responsive and responsible bid price in the amount of, $377,197 based on Total Bid.

 

I recommend bid 13-054 be awarded to Yukon Equipment, based on total bid, for $377,197.

 

4. Transfer

Transfer $9,555.31 from DZ Improvements and JSD Site Improvements Capital Project to DZ Roof Replacement Capital Project.

This is a request to transfer $ 3,742.80 from the Harborview Elementary School Renovation, and $5,812.51 from JSD Site Improvement, capital improvement projects to provide funding for the DZ Middle School Roof Replacement capital improvement project.

From: CIPs
            S02089                       DZ Improvements                                       $3,742.80
            S02-92                       JSD Site Improvements                              $5,812.51

To: CIP
       New CIP                         DZ Middle School Roof Replacement        $9,555.31

This transfer provides funding to the DZ Roof Replacement project for a condition survey and closes both the DZ Improvements and JSD Site Improvements projects, which are complete.

The Juneau School Board recommended the $9,555.31 transfer at its November 13, 2012 meeting.

The Public Works and Facilities Committee heard and recommended this action at its October 29, 2012 meeting.

 

I recommend this transfer be approved.

 

5. Liquor Licenses

Liquor License 2013/2014 Renewal
Club License #4034
Loyal Order of Moose #700
Location: 8335 Airport Blvd., Juneau, AK

The above-listed liquor license renewal is the first of those in the 2013/2014 cycle and is before the Assembly to either protest or waive its right to protest this renewal. The Finance, Police, Fire, and Community Development Departments have reviewed the above business and found it to be in compliance with CBJ Code.

In the event the Assembly does protest the above mentioned liquor license renewal, CBJ Code 20.25 requires notice, with specificity regarding the nature and basis of the protest, to be sent to the licensee and provides the licensee an opportunity to exercise their right to an informal hearing before the Assembly.

 

I recommend the Assembly waive its right to protest the above liquor license transfer.

 

VIII. PUBLIC HEARING

a. Ordinance 2012-20(U)
An Ordinance Appropriating To The Manager The Sum Of $1,628,164 As Funding For A Habitat Mapping and Analysis Project, Grant Funding Provided By The Alaska Department of Commerce, Community, and Economic Development.

This ordinance would appropriate $1,628,164 for a Habitat Mapping and Analysis Project of CBJ lands. This project would be funded by a grant from the Alaska Department of Commerce, Community and Economic Development

This project is for the development of LiDAR (light detection and ranging) and Ortho-imagery (aerial photography that is geometrically corrected so that scale is uniform). This imagery would be used to update the Juneau Wetlands Management Plan to identify low-value wetlands appropriate for development, and to develop new stream maps to improve parcel map accuracy and flood management. LiDAR and imagery would be available for other CBJ development projects during and after the four-year grant timeline.

The project would begin in fall 2012 and end in February 2016. The grant budget includes $163,694 for CBJ personnel services and $1,454,470 for contractual services, equipment and other supplies.

There is a no match requirement for this grant.

 

I recommend this ordinance be adopted.

 

b. Ordinance 2012-20(V)
An Ordinance Appropriating To The Manager The Sum Of $7,000,000 As Funding For the State of Alaska’s Designated Legislative Grant Projects For The Dimond Park Library, Grant Funding Provided By The Alaska Department of Commerce, Community and Economic Development.

This ordinance would appropriate $7,000,000 for an Alaska Department of Commerce, Community and Economic Development legislative grant as partial funding for the Dimond Park Library. This grant represents half of the estimated project cost with the remainder coming from the 1% temporary sales tax ($4.7M), Friends of the Library ($1M), CBJ land contribution ($1M) and the Library Endowment fund ($0.3M)

The Public Works and Facilities Committee reviewed this request at its October 29, 2012 meeting.

 

I recommend this ordinance be adopted.

 

c. Ordinance 2012-20(W)
An Ordinance Appropriating To The Manager The Sum Of $177,419 As Additional Funding For The Juneau International Airport Runway Safety Area Capital Improvement Project, Grant Funding Provided By The Alaska Department of Transportation.

EIN

This ordinance would appropriate $177,419 for the Runway Safety Area (RSA) capital project. Grant funding is provided by the Alaska Department of Transportation (ADOT).

This phase of the RSA project includes Design, Engineering, and Construction of approach lighting to runway 8. $23,964,693 has already been appropriated for this phase of the Runway Safety Area project.

The FAA funds 93.75% of the project with the remainder split between ADOT and the Juneau International Airport.

The Airport Board recommended this action at its October 10, 2012 meeting.

 

I recommend this ordinance be adopted.

 

d. Ordinance 2012-43(b)
An Ordinance Designating Certain Tax-Foreclosed Properties, Located in the Indian Village Subdivision, for Disposal to the Central Council of the Tlingit and Haida Indian Tribes of Alaska, Through a Negotiated Sale.

Exhibit A-Map

In August 2011, the CBJ received a clerk’s deed to Lot 7, Block 2, Juneau Indian Village Subdivision and Lot 10, Block 4, (see Exhibit A Map) Juneau Indian Village Subdivision as a result of delinquent property taxes. Central Council Tlingit and Haida Indian Tribes of Alaska (see enclosed letter) has expressed interest in acquiring the properties for redevelopment and improvement, in conjunction with larger projects that it is preparing for.

Disposal of tax-foreclosed property is addressed in CBJ code (53.09.210) and Alaska Statute (AS 29.45.295-500). The Assembly may identify by ordinance whether to 1) retain the property for a public purpose, or 2) to dispose of the property via a land sale. In a tax-foreclosure land sale, the minimum sale price is typically set at the amount due to the CBJ for delinquent taxes, interest and penalties, rather than fair market value. The amount due for Lot 7, Block 2 is approximately $1,682. The amount due for Lot 10, Block 4 is approximately $1,400.

 

At its October 15, 2012 meeting, the Lands Committee recommended that the Assembly approve an ordinance that disposes of the two properties to Central Council, through a negotiated sale, for the amount(s) due to the CBJ for delinquent taxes, interest and penalties.

 

I recommend this ordinance be adopted.

IX. UNFINISHED BUSINESS
A. Hearing Officer’s Decision on Appeal of SGE2011-0003 (email)

X. NEW BUSINESS

A. Property Tax – Senior Hardship Exemption Request

On October 7, 2012, Sophie McKinley filed a late application for the 2012 Senior Citizen Real Property Hardship Exemption. The code places the authority for approving late claims with the Assembly.

CBJ 69.10.020 (C) provides: The Assembly, for good cause shown, may waive the claimant’s failure to make timely application for an exemption under subsection (A) or CBJ 69.10.0210 and authorize the assessor to accept the application as if timely filed.

Ms. McKinley previously applied for and received the hardship exemption in a late filing for 2011. The basis for filing late for the past two years is primarily due to health issues.

The assessed values and the potential exemptions are as follows:

Owner Land Building Total Assessed Value SC/DV Exempt Taxable Value Tax Amount 2% Hardship Tax Cap Allowable Hardship Exemption
Sophie McKinley $80,000 $197,900 $277,900 ($150,000) $127,900 $1,349.34 $535.04 $814.30


Approval of this late filing would result in a loss of $814.30 in revenue to the City.

The Assessor’s Office has reviewed the applications and has determined Ms. McKinley has an income ratio that would qualify her for the exemption if it had been filed in a timely manner.

 

I recommend the Assembly authorize the assessor to accept the application as if timely filed with acknowledgement the applicant’s late filings are repetitive.

XI. STAFF REPORTS

XII. ASSEMBLY REPORTS

A. Mayor’s Report
B. Committee Reports
C. Liaison Reports
D. Presiding Officer Reports
     a. Thrower Appeal Dismissal (email)

 

XIII. ASSEMBLY COMMENTS AND QUESTIONS

XIV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

XV. EXECUTIVE SESSION

XVI. ADJOURNMENT

Note: Agenda packets are available for review online at www.juneau.org.

ADA accommodations available upon request: Please contact the Clerk’s office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s office telephone number is 586-5278, TDD 586-5351, e-mail: city_clerk@ci.juneau.ak.us



CBJ Image