City and Borough of Juneau
155 S. Seward Street
Juneau, Alaska 99801
tel. 907-586-5240
fax 907-586-5385
http://www.juneau.org

Assembly of the City and Borough of Juneau

ASSEMBLY AGENDA/MANAGER’S REPORT
THE CITY AND BOROUGH OF JUNEAU, ALASKA
Monday, June 25, 2012, 7 p.m.
Assembly Chambers – Municipal Building
Regular Meeting No. 2012-17

 

AGENDA CHANGE - RESOLUTION 2620 REMOVED FROM AGENDA

A Resolution Adopting A Municipal Drinking Water Supply Plan.

TO BE SCHEDULED AT A LATER MEETING

I. FLAG SALUTE

II. ROLL CALL

III. SPECIAL ORDER OF BUSINESS

IV. APPROVAL OF MINUTES

A. June 4, 2012 – Regular Assembly Meeting 2012-15
B. June 11, 2012 – Special Assembly Meeting 2012-16

V. MANAGER’S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS.
(Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).

VII. CONSENT AGENDA

A. Public Requests for Consent Agenda Changes, Other Than Ordinances for Introduction

B. Assembly Requests for Consent Agenda Changes

C. Assembly Action

1. Ordinances for Introduction

a. Ordinance 2012-25
An Ordinance Authorizing The Manager To Execute A Lease Of A Fraction Of U.S. Survey 381, Containing 36,122 Square Feet, And A Portion Of Lot 4, U.S. Survey 381, Containing 12,000 Square Feet, Located At The Intersection Of Hurlock Avenue And Mendenhall Loop Road, To Juneau Youth Services, Inc., For The Construction And Operation Of An Emergency Shelter For Youth.

Map

Juneau Youth Services (JYS) has initiated a project to replace the Cornerstone facility at the intersection of Hurlock Avenue and Mendenhall Loop Road. JYS has conducted a neighborhood meeting and received a $100,000 appropriation from the Legislature to initiate planning and design of the Cornerstone facility. The current facility is located on property that the CBJ leases to JYS. The replacement facility is proposed on an expanded lease site, including an approximately 12,000-square-foot portion of Jackie Renninger Park. This authorization of a lease for the project area would demonstrate site control and otherwise assist the project. The design life of the replacement structure is anticipated to be 50 years, which is the recommended duration for the lease term. Resolution 2615 will be companion legislation to this ordinance at the July 16, 2012 Assembly meeting and waives a fee for the lease.

The Parks and Recreation Advisory Committee recommended this action at its April 3, 2012 meeting. The Lands Committee (April 30, 2012) and the Planning Commission (June 12, 2012) recommended a 50-year lease for this project.

I recommend this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

b. Ordinance 2011-11(AQ)
An Ordinance Appropriating To The Manager The Sum Of $23,466,667 As Additional Funding For The Juneau International Airport Runway Safety Area Capital Improvement Project, Funding Provided By The Federal Aviation Administration, Alaska Department Of Transportation, And The Juneau International Airport.

This ordinance would appropriate $23,466,667 for the Runway Safety Area capital project. Funding would be provided as follows:

Federal Aviation Administration (FAA) grant: $22,000,000
Alaska Department of Transportation matching grant: 709,680
Juneau International Airport (JIA) match: 756,987

The FAA funds 93.75% of the project with the remainder split between Alaska DOT and JIA. The maximum State contribution is 3.125% or $709,680, whichever is less.

The JIA match represents the value of fill material provided to the FAA for this project.

The Airport Board recommended this action at its June 13, 2012 meeting.

I recommend this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

2. Resolutions

a. Resolution 2618
A Resolution Adopting Revisions to the Personnel Rules.

Exhibit A

This resolution would approve changes to the Personnel Rules, which, along with the various collective bargaining agreements, govern the rights and responsibilities of CBJ employees, supervisors, and managers. The revised rules are set forth in the attachment to the resolution.

These revisions are proposed to move leave-accruing positions at the Eaglecrest Ski Area from Annual and Sick leave to Personal Leave. All other employees of the City and Borough of Juneau are on a Personal Leave plan. Placing the Eaglecrest Employees on such a plan creates administrative efficiencies and benefits employees.

The Eaglecrest Board recommended this action at its June 20, 2012 meeting.

I recommend this resolution be adopted.

b. Resolution 2619
A Resolution Reaffirming The City And Borough Assembly District Boundaries Based On The 2010 Census Data.

Memorandum

The CBJ Charter provides that “there shall be an at-large election district comprised of the entire municipality. In addition, there shall be two or more individual election districts within the municipality, which shall be established to provide clarity of boundaries, compactness of area, and substantially equal population to each seat assigned to the district.”

The Assembly districts are for Assemblymember residency purposes only; Assemblymembers are elected by the voters at-large. The Mayor and two Assemblymembers may reside anywhere within CBJ, three Assemblymembers must be residents of District No. 1 and three must be residents of District No. 2 at the time of election.

In order to maintain “substantially equal” population in each election district, CBJ Code provides for a process to adjust district boundaries. The current Assembly districts were defined in Ordinance 2003-15, using data from the 2000 U.S. Census. A review of the 2010 U.S. Census data shows that there has not been any significant change in the distribution of population between the two Assembly districts. Accordingly, this resolution affirms the existing Assembly District boundaries based on the 2010 Census Data.

I recommend this resolution be adopted.

 

c. Resolution 2620 -                                           REMOVED FROM JUNE 25, 2012 AGENDA
    A Resolution Adopting A Municipal Drinking Water Supply Plan.

Exhibit A

TO BE SCHEDULED AT A FUTURE MEETING.

3. Bid Award

a. 12-256, Diesel Generator

Bids were opened on Thursday, June 14, 2012. Upon review of the specifications, the award was posted on Monday, June 18, 2012. The bid protest period expired at 4:30 p.m. Tuesday, June 19, 2012.

This generator is being purchased for the Centennial Hall emergency/standby generator project. This is for equipment that would support the local and regional need for an emergency back-up generator to support emergency shelter operations during power outages.

Funding Source: 110070150 5510 – Emergency Services
                                071211101 5510 – Homeland Security Grant Program/SHSP.
                                Funding from Alaska Department of Military Affairs, Homeland Security
Encumbrances: $ 280,000.00

I recommend award of this project to Cobra Power Systems, in the total amount bid, for an award of $239,000.

4. Liquor Licenses

b. Liquor License - Transfer

FROM: 64 Thunderbird LLC d/b/a 64 Thunderbird LLC, location: No
Premises.
TO: 64 Thunderbird LLC d/b/a The Thunderbird, location:
9109 Mendenhall Mall Road , Suite #4B.

The above-listed liquor license is before the Assembly to either protest or waive its right to protest. The Finance, Police, Fire, and Community Development Departments have reviewed the above business and found them to be in compliance with CBJ Code.

In the event the Assembly does protest the above-mentioned liquor license, CBJ Code 20.25 requires notice, with specificity regarding the nature and basis of the protest, to be sent to the licensee and provides the licensee an opportunity to exercise their right to an informal hearing before the Assembly.

I recommend the Assembly waive its right to protest the above liquor license actions.

VIII. PUBLIC HEARING

A. Ordinance 2012-26
An Ordinance Amending The Official Zoning Map Of The City And Borough To Remove The Restriction On Berners Avenue Access To And From Professional Plaza.

This ordinance would allow the Professional Plaza property to have a secondary entrance and exit onto Berner’s Avenue. Currently, the office complex is served by one driveway onto Glacier Highway.

In 1985, the Assembly made zone changes to the area and prohibited access to Berner’s Avenue. The property owner and Engineering Department staff agree that secondary access would be beneficial to the property. To address neighborhood concerns, the Berner’s Avenue reconstruction project, which is happening this summer, will be built with traffic calming features that will slow traffic and discourage cut-through traffic.

If the Assembly adopts this ordinance, the owners of the Professional Plaza property would have to apply for a modification to their existing Use Permit, and the construction of a second access would be considered by the Planning Commission. The Public Works and Facilities Committee recommended this action at its February 27, 2012 meeting.

I recommend this ordinance be adopted.

B. Ordinance 2011-11(AL)
An Ordinance Appropriating To The Manager The Sum Of $260,000 As Additional Funding For The Juneau International Airport Fiscal Year 2012 Operating Budget, Funding Provided By Airport Fund Balance.

This ordinance would appropriate an additional $260,000 to the FY12 Airport operating budget. Funding would be provided by the Airport Fund balance. The Airport experienced unanticipated increased costs due to snow removal, fuel price increases, unexpected repairs, and increases in both rates and usage for electricity. Revenues were less than anticipated due to delays in lease and departure lounge concession negotiations.

The Airport Board recommended this action at its March 14, 2012 meeting.

I recommend this ordinance be adopted.

C. Ordinance 2011-11(AM)
An Ordinance Appropriating To The Manager The Sum Of $250,000 As Additional Funding For The Public Works Streets Division Fiscal Year 2012 Operating Budget, Funding Provided By The Roaded Service Area Fund Balance.

This ordinance would appropriate an additional $250,000 to the FY12 Public Works, Streets Division, operating budget. Funding would be provided by the Roaded Service Area fund balance. The Streets Division experienced unanticipated increased costs due to snow removal (additional equipment rentals, additional fuel usage plus price increases, purchase of additional chemicals, and additional contracted snow removal).

I recommend this ordinance be adopted.

D. Ordinance 2011-11(AN)
An Ordinance Appropriating To The Manager The Sum Of $600,000 As Additional Funding For The Bartlett Regional Hospital Fiscal Year 2012 Operating Budget, Funding Provided By The Bartlett Regional Hospital Fund Balance.

This ordinance would appropriate an additional $600,000 to the FY12 Bartlett Regional Hospital (BRH) operating budget. Funds would be provided by the BRH Fund Balance. BRH experienced unanticipated increased costs related to recruitment, personnel (formerly contracted employees are now BRH employees) and higher than anticipated bad debt expenses.

The Hospital Board recommended this action at its May 22, 2012 meeting.

I recommend this ordinance be adopted.

E. Ordinance 2011-11(AO)
An Ordinance Appropriating To The Manager The Sum Of $100,000 As Additional Funding For The Public Works Fleet Maintenance Division Fiscal Year 2012 Operating Budget, Funding Provided By The Fleet Maintenance Fund Balance.

This ordinance would appropriate an additional $100,000 to the FY12 Public Works, Fleet Maintenance Division, operating budget. Funds would be provided by the Fleet Maintenance Fund balance. The Fleet Maintenance Division experienced unanticipated increased costs related to extra repairs and maintenance of city-owned equipment, primarily due to the heavy use of Streets snow removal equipment.

I recommend this ordinance be adopted.

F. Ordinance 2011-11 (AP)
An Ordinance Appropriating To The Manager The Sum Of $207,397 As Funding For The Capital City Fire/Rescue Staffing Adequate Fire And Emergency Response Recruitment Program, Grant Funding Provided By The United States Department Of Homeland Security, Federal Emergency Management Administration.

This ordinance would appropriate $207,397 of unexpended FY11 grant funds for the Staffing for Adequate Fire and Emergency Response Recruitment Program (SAFER) grant. This is a multi-year grant and was originally appropriated in March 2009.

The focus of this grant is to provide recruitment and training for volunteers. Scholarship funds are provided to volunteers that participate in the live-in program. Marketing and other program costs such as funds for banners, displays, and handout materials are also included.

Grant funding is provided by the U.S. Department of Homeland Security, Federal Emergency Management Administration. This grant has no matching funds requirement.

I recommend this ordinance be adopted.

IX. UNFINISHED BUSINESS

X. NEW BUSINESS

XI. STAFF REPORTS

XII. ASSEMBLY REPORTS

A. Mayor’s Report
B. Committee Reports
C. Liaison Reports
D. Presiding Officer Reports

XIII. ASSEMBLY COMMENTS AND QUESTIONS

XIV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

XV. EXECUTIVE SESSION

A. Annexation Update

XVI. ADJOURNMENT

Note: Agenda packets are available for review online at www.juneau.org.

ADA accommodations available upon request: Please contact the Clerk’s office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s office telephone number is 586-5278, TDD 586-5351, e-mail: city_clerk@ci.juneau.ak.us



CBJ Image