City and Borough of Juneau
155 S. Seward Street
Juneau, Alaska 99801
tel. 907-586-5240
fax 907-586-5385
http://www.juneau.org

Assembly of the City and Borough of Juneau

ASSEMBLY AGENDA/MANAGER’S REPORT
THE CITY AND BOROUGH OF JUNEAU, ALASKA
Monday, June 4, 2012, 7 p.m.
Assembly Chambers – Municipal Building
Regular Meeting No. 2012-15


I. FLAG SALUTE

II. ROLL CALL

III. SPECIAL ORDER OF BUSINESS

A. Employee Recognition – Craig Duncan

IV. APPROVAL OF MINUTES

A. April 18, 2012 – Special Assembly Meeting 2012-10
B. April 23, 2012 – Regular Assembly Meeting 2012-11
C. May 14, 2012 – Regular Assembly Meeting 2012-13
D. May 21, 2012 – Special Assembly Meeting 2012-14

V. MANAGER’S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS.
(Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).

VII. CONSENT AGENDA

A. Public Requests for Consent Agenda Changes, Other Than Ordinances for Introduction

B. Assembly Requests for Consent Agenda Changes

C. Assembly Action

1. Ordinances for Introduction

a. Ordinance 2012-26
An Ordinance Amending The Official Zoning Map Of The City And Borough To Remove The Restriction On Berners Avenue Access To And From Professional Plaza.

This ordinance would allow the Professional Plaza property to have a secondary entrance and exit onto Berner’s Avenue. Currently, the office complex is served by one driveway onto Glacier Highway.
In 1985, the Assembly made zone changes to the area and prohibited access to Berner’s Avenue. The property owner and Engineering Department staff agree that secondary access would be beneficial to the property. To address neighborhood concerns, the Berner’s Avenue reconstruction project, which is happening this summer, will be built with traffic calming features that will slow traffic and discourage cut-through traffic.

If the Assembly adopts this ordinance, the owners of the Professional Plaza property would have to apply for a modification to their existing Use Permit, and the construction of a second access would be considered by the Planning Commission. The Public Works and Facilities Committee recommended this action at its February 27, 2012 meeting.

I recommend this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

b. Ordinance 2011-11(AL)
An Ordinance Appropriating To The Manager The Sum Of $260,000 As Additional Funding For The Juneau International Airport Fiscal Year 2012 Operating Budget, Funding Provided By Airport Fund Balance.

This ordinance would appropriate an additional $260,000 to the FY12 Airport operating budget. Funding would be provided by the Airport Fund balance. The Airport experienced unanticipated increased costs due to snow removal, fuel price increases, unexpected repairs, and increases in both rates and usage for electricity. Revenues were less than anticipated due to delays in lease and departure lounge concession negotiations.

The Airport Board recommended this action at its March 14, 2012 meeting.

I recommend this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

c. Ordinance 2011-11(AM)
An Ordinance Appropriating To The Manager The Sum Of $250,000 As Additional Funding For The Public Works Streets Division Fiscal Year 2012 Operating Budget, Funding Provided By The Roaded Service Area Fund Balance
.

This ordinance would appropriate an additional $250,000 to the FY12 Public Works, Streets Division, operating budget. Funding would be provided by the Roaded Service Area fund balance. The Streets Division experienced unanticipated increased costs due to snow removal (additional equipment rentals, additional fuel usage plus price increases, purchase of additional chemicals, and additional contracted snow removal).

I recommend this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

d. Ordinance 2011-11(AN)
An Ordinance Appropriating To The Manager The Sum Of $600,000 As Additional Funding For The Bartlett Regional Hospital Fiscal Year 2012 Operating Budget, Funding Provided By The Bartlett Regional Hospital Fund Balance.

This ordinance would appropriate an additional $600,000 to the FY12 Bartlett Regional Hospital (BRH) operating budget. Funds would be provided by the BRH Fund Balance. BRH experienced unanticipated increased costs related to recruitment, personnel (formerly contracted employees are now BRH employees) and higher than anticipated bad debt expenses.

I recommend this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

e. Ordinance 2011-11(AO)
An Ordinance Appropriating To The Manager The Sum Of $100,000 As Additional Funding For The Public Works Fleet Maintenance Division Fiscal Year 2012 Operating Budget, Funding Provided By The Fleet Maintenance Fund Balance
.

This ordinance would appropriate an additional $100,000 to the FY12 Public Works, Fleet Maintenance Division, operating budget. Funds would be provided by the Fleet Maintenance Fund balance. The Fleet Maintenance Division experienced unanticipated increased costs related to extra repairs and maintenance of city-owned equipment, primarily due to the heavy use of Streets snow removal equipment.

I recommend this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

f. Ordinance 2011-11 (AP)
An Ordinance Appropriating To The Manager The Sum Of $207,397 As Funding For The Capital City Fire/Rescue Staffing Adequate Fire And Emergency Response Recruitment Program, Grant Funding Provided By The United States Department Of Homeland Security, Federal Emergency Management Administration.

This ordinance would appropriate $207,397 of unexpended FY11 grant funds for the Staffing for Adequate Fire and Emergency Response Recruitment Program (SAFER) grant. This is a multi-year grant and was originally appropriated in March 2009.

The focus of this grant is to provide recruitment and training for volunteers. Scholarship funds are provided to volunteers that participate in the live-in program. Marketing and other program costs such as funds for banners, displays, and handout materials are also included.

Funding is provided by the U.S. Department of Homeland Security, Federal Emergency Management Administration. This grant has no matching funds requirement.
I recommend this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

2. Resolutions

a. Resolution 2614
A Resolution Amending The Rate And Fare Structure For The Capital Transit System, And Repealing Resolution Serial No. 2293am.

This resolution would amend the Capital Transit fare and rate structure to allow for an increase to certain fares

  CURRENT RATE PROPOSED RATE
Adult Cash Fares $1.50 $2.00
Roll of 20 Tokens $25.20 $31.50
Adult Pass $36.00 $40.00
UAS Student Pass $18.00 $20.00
Youth Cash Fares $1.00 $1.00 (no change)
Youth Passes $12.00 $12.00 (no change)

 

This resolution makes no changes to the Capital Transit System services.

I recommend this resolution be adopted.

b. Resolution 2616
A Resolution Authorizing The Manager To Apply For An Edward Byrne Memorial Justice Assistance Grant, From The U.S. Department Of Justice, For The Purchase Of Police Equipment.

Juneau has been allocated $21,665 as part of the U.S. Department of Justice JAG/Edward Bryne Formula Grants for Law Enforcement. These funds, provided through the U.S. Department of Justice, Office of Justice Programs,’ Bureau of Justice Assistance, are provided to enhance law enforcement programs, among other possible uses. As part of the application process, the Assembly must adopt a resolution authorizing submittal of a grant application.

The Juneau Police Department proposes to purchase police equipment with this grant, including weapons for the SWAT team, rain jackets for patrol officers, and upgrades for the bomb robot.

There are no match requirements for this grant.

I recommend this resolution be adopted.

3. Transfers

a. T-935 - Transferring $165,000 From The N. Douglas Sewer Areas D, E, & F Capital Improvement Project (CIP) To The West Juneau Sewer CIP.

Impact of Budget Action

The Alaska Department of Environmental Conservation has agreed to allow CBJ to amend its N. Douglas Sewer grant agreement to include this small sewer project along Douglas Highway, adjacent to Lawson Creek, in West Juneau. The $165,000 represents 60% of the total project cost of approximately $270,000. The 40% matching is already in place from FY12 Temporary Sales Tax funds. This sewer project is currently out to bid and scheduled to be completed by spring 2013.

The N. Douglas Sewer CIP has sufficient remaining funds to allow project completion.

The Public Works and Facilities Committee recommended this action at its May 21, 2012 meeting.

 

VIII. PUBLIC HEARING

A. Ordinance 2011-11(AK)
An Ordinance Returning $20,642 To The Sales Tax Fund, Funding Source Is The Juneau Bridge Repair Capital Improvement Project
.

This ordinance would return $20,642 in sales tax funds from the Juneau Bridge Repair Capital Improvement Project (CIP) to the Sales Tax Fund.

This CIP was partially funded with FY06 Street Sales Tax monies. After these funds were expended, CBJ received $20,642 from the State for this project. The project is complete, and the money received from the State can be used to reimburse the Sales Tax Fund.

I recommend this ordinance be adopted.

IX. UNFINISHED BUSINESS

A. Ordinance 2012-20b
An Ordinance Appropriating Funds From The Treasury For Fiscal Year 2013 City And Borough Operations
.

This ordinance, as amended by the Assembly Finance Committee, would appropriate $316,853,900 for the City and Borough’s FY13 operating budget, excluding the School District, but including debt service and additional funding for the High School Auditorium Manager. It is necessary to appropriate all transfers between funds that support operations, debt service, and capital projects as well as the associated expenditure within the funds themselves. The transfers account for $85,057,100 of the total. Excluding the transfers and School District amounts, the CBJ FY13 operating budget, debt service, and capital projects is $231,796,800.

The Assembly Finance Committee approved a motion on May 23, 2012 to forward the proposed operating budget, as amended by the Committee, to the Assembly for action on June 4, 2012.

The Charter requires adoption by June 15, 2012.

I recommend this ordinance be adopted.

B. Ordinance 2012-22c
An Ordinance Establishing The Rate Of Levy For Property Taxes For Calendar Year 2012 For The Budget For Fiscal Year 2013
.

This ordinance would establish the property tax mill rates for 2012. These are the mill rates that will fund the FY13 operating budget, including debt service. The Charter requires that the Assembly adopt, by ordinance, the tax levies to fund the FY13 budget on or before June 15, 2012.

This ordinance establishes an operating mill rate of 9.26 and a debt service mill rate of 1.29 for a total levy of 10.55. This rate is the same total operating and debt service mill rates as levied in 2011. The service area components of the levy are as follows:

Area Millage
      Roaded Service Area 2.17
      Fire Service Area         0.43
Areawide -
      Operational   6.66
      Debt Service 1.29
Total 10.55

The mill levies presented in this ordinance support the Manager’s FY13 Proposed Budget, as amended by the Assembly Finance Committee. The Assembly Finance Committee approved a motion on May 23, 2012 to move these proposed mill rates on to the Assembly for action on June 4, 2012.

I recommend this ordinance be adopted.

C. Ordinance 2011-11(AG)
An Ordinance Transferring $21,877 To The Open Space Waterfront Land Acquisition Capital Improvement Project, From FY 11 Marine Passenger Fees Budgeted To The General, Visitor Services, And Roaded Service Area Funds.

This ordinance would transfer $21,877 of unexpended Marine Passenger Fees (MPF) revenues budgeted for specific purposes in FY11 and not expended by the fiscal year end to the Open Space Waterfront Land Acquisition CIP. This transfer is consistent with the Assembly’s direction on the disposition of unexpended MPF funds.

The FY11 transfer consists of:

• Downtown Ambassador Program Funds $ 1,811
• AJ Dock Federal Security Grant Match $ 16
• Downtown Sidewalk Maintenance $ 9,425
• JCVB Crossing Guard Program $ 10,625

For accounting purposes, the funds will first be refunded to the Marine Passenger Fee Fund and then be transferred to the Open Space Waterfront Land Acquisition CIP.

I recommend this ordinance be adopted.

D. Resolution 2610
A Resolution Adopting The City And Borough Capital Improvement Program For Fiscal Years 2013 Through 2018, And Establishing The Capital Improvement Project Priorities For Fiscal Year 2013.

Attachment

This resolution would adopt the Capital Improvement Program for Fiscal Years 2013 through 2018, as required by Charter Section 9.4, and lists the capital projects that will be undertaken in FY 2013 using CBJ sales tax funds and Marine Passenger Fees.


The Capital Improvement Program and list of projects were reviewed and approved by the Public Works and Facilities Committee at its meeting of March 12, 2012. The Finance Committee recommended this action at its meeting of May 23, 2012.

I recommend this ordinance be adopted.

X. NEW BUSINESS

A. Docks and Harbors – Amendment to PND Contract for Statter Harbor Moorage Improvements Project.

This is an amendment to an existing professional services contract with PND Engineers, Inc., for the Statter Harbor Moorage Improvements project. PND was selected through an RFP process in December 2007 to perform design services for Statter Harbor Master Plan projects. The RFP included a provision to extend services to construction administration. The contract amendment would extend services for construction administration for a time and materials fee not to exceed $397,015. The Statter Harbor Moorage Improvements project includes deferred maintenance repairs to the existing moorage facility, removes DeHart’s marina, and installs new moorage capacity to Statter Harbor. Funding for this work is provided by an ADOT Municipal Harbor Grant and matching funds from CBJ Sales Tax proceeds.

This action was recommended by the Docks and Harbors Board at its May 31, 2012 meeting.

XI. STAFF REPORTS

XII. ASSEMBLY REPORTS

A. Mayor’s Report
B. Committee Reports
C. Liaison Reports
D. Presiding Officer Reports

XIII. ASSEMBLY COMMENTS AND QUESTIONS

XIV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

XV. EXECUTIVE SESSION

A. Waterfront Land Negotiations
B. Union Negotiations Update

XVI. ADJOURNMENT

Note: Agenda packets are available for review online at www.juneau.org.

ADA accommodations available upon request: Please contact the Clerk’s office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s office telephone number is 586-5278, TDD 586-5351, e-mail: city_clerk@ci.juneau.ak.us



CBJ Image