City and Borough of Juneau
155 S. Seward Street
Juneau, Alaska 99801
tel. 907-586-5240
fax 907-586-5385
http://www.juneau.org

Assembly of the City and Borough of Juneau

ASSEMBLY AGENDA/MANAGER’S REPORT
THE CITY AND BOROUGH OF JUNEAU, ALASKA
Monday, October 17, 2011, 7 p.m.
Assembly Chambers – Municipal Building
Regular Meeting No. 2011-24

 

I. FLAG SALUTE

II. ROLL CALL

III. SPECIAL ORDER OF BUSINESS

A. Outgoing Assembly Remarks – Merrill Sanford, Deputy Mayor, Mal Menzies, Peter Freer
B. Swearing-in of New Assemblymembers

IV. APPROVAL OF MINUTES

A. September 19, 2011 – Regular Assembly Meeting 2011-21
B. September 26, 2011 – Special Assembly Meeting 2011-22   
C. October 10, 2011 – Special Assembly Meeting 2011-23         Map

V. MANAGER’S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS.
(Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).

VII. CONSENT AGENDA

A. Public Requests for Consent Agenda Changes, Other Than Ordinances for Introduction

B. Assembly Requests for Consent Agenda Changes

C. Assembly Action

1. Ordinances for Introduction

a. Ordinance 2011-25            
An Ordinance Authorizing The Filing Of A Petition For Annexation Of Territory To The City And Borough Of Juneau
.

Exhibit A                   Exhibit B

This ordinance would authorize the Manager to file an annexation petition for land south of the present CBJ boundary and depicted in the description and map attached to the ordinance. Such an ordinance is required by the State of Alaska, Department of Commerce, Community, and Economic Development, Local Boundary Commission, to demonstrate public notice and authorization for the annexation by the municipal governing body.

I recommend this ordinance be introduced and set for public hearing at a Special Meeting scheduled for October 31, 2011.

b. Ordinance 2011-26
An Ordinance Authorizing The Manager To Execute A Lease Of A Fraction Of Lot 1, U.S. Survey 5504, Located Near The Fish Creek Quarry On Douglas Island, To Atlas Tower, LLC, For The Construction, Maintenance, Operation, And Leasing Of A Communications Tower.

Exhibit A

This ordinance would authorize the Manager to execute a lease to Atlas Tower, LLC, for the purpose of constructing a communications tower to be located near the Fish Creek rock quarry on Douglas Island. As part of its’ business plan, Atlas Tower intends to sublease space on the tower to multiple wireless carriers, and to pay a portion of the revenue it derives from the subleases to CBJ in the form of rent, according to the rent schedule described in the ordinance.

The Planning Commission recommended approval of the lease in its Notice of Recommendation dated July 13, 201l. Atlas Tower has also received a Conditional Use Permit for the proposed communications tower/facility.

The Assembly Lands Committee, at its October 10, 2011 meeting, recommended the Assembly authorize execution of the lease, subject to certain terms and conditions included in the ordinance. Subsequent to that meeting, the 3% annual escalation clause was modified to reflect that it applies only to the base rent; this is consistent with industry standards, according to the CBJ’s consultant, Kreines & Kreines.

I recommend this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

c. Ordinance 2011-11(S)
An Ordinance Appropriating To The Manager The Sum Of $6,615 As Funding For The Purchase of a 3D Crash Reconstruction Software Program and Police Officer Training , Grant Funding Provided By The Alaska Department of Transportation and Public Facilities, Alaska Highway Safety Office.

Economic Impact Note

This ordinance would appropriate a $6,615 Alaska Highway Safety Office grant from the Alaska Department of Transportation and Public Facilities to purchase a 3D crash reconstruction program and train police officers in its use. Required matching funds of $4,000 will be provided “in kind” through officer salaries.

I recommend this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

d. Ordinance 2011-11(T)
An Ordinance Appropriating To The Manager The Sum Of $30,583 As Funding For Alaska Shield Training Provided To Members Of The Capital City Fire And Rescue Hazmat Team, Grant Funding Provided By The Alaska Division Of Homeland Security And Emergency Management.

Economic Impact Note

This ordinance would appropriate $30,583 in grant funds from Alaska Division of Homeland Security and Emergency Management for the Capital City Fire Rescue Hazmat Team to attend the Alaska Shield exercise in February. The funds would be used to reimburse Capital City Fire and Rescue for costs associated with travel, lodging, per diem, and ground transportation for the training event in Fairbanks.

I recommend this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

e. Ordinance 2011-11(U)
An Ordinance Appropriating To The Manager The Sum Of $6,633,082 As Additional Funding For The Juneau International Airport Runway Safety Area Capital Improvement Project, Funding Provided By The Federal Aviation Administration, Alaska Department of Transportation and The Juneau International Airport.

This ordinance would appropriate $6,633,082 for the Runway Safety Area Capital Improvement Project. Funding is provided as follows:

Federal Aviation Administration (FAA) grant: $6,301,428
Alaska Department of Transportation (DOT) matching grant: 161,575
Juneau International Airport (JIA) match: 170,079

The FAA funds 95% of the project, with the remainder being split between DOT and JIA. The maximum State contribution is 2.5% or $161,575, whichever is less.
The JIA match represents the value of fill material provided to the FAA for this project.

The JIA match was approved at the March 9, 2011 Airport Board meeting. The FAA funding and DOT match were approved at the October 12, 2011 Airport Board meeting.

I recommend this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

f. Ordinance 2011-11(V)
An Ordinance Appropriating To The Manager The Sum Of $94,575.33 As Funding For The First Six Months Of A Three-Year Grant For Two New Police Officers For The Downtown Patrol Community Policing Project, Grant Funding Provided By The United States Department Of Justice, Office Of Community Oriented Policing Services
.

This ordinance would appropriate grant funding in the amount of $94,575.33 for the first six months (January 2012 through June 30, 2012) of a three-year grant for two new police officers for the downtown patrol community-policing project. The total amount of the grant is $567,452, and the remaining $472,876.67 would be appropriated as part of the regular budget cycles for FY13 and FY14.

Grant funding is provided by the United States Department of Justice, Office of Community Oriented Policing Services (COPS). The officers will conduct community policing strategies and activities in the downtown area. CBJ is committed to extend the project for one year after the expiration of the federal funding.

I recommend this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

2. Resolutions

a. Resolution 2589
A Resolution Authorizing a Correction to the LID 95 Assessment Computation for Channel View Terrace Mobile Home Park.

Assessment

This resolution would authorize the acceptance of the change in the special assessment on D & G Properties, Inc.’s LID 95, Channelview Terrace Mobile Home Park (Parcel 6D0701060000). The original assessment was based on 171,147 square feet, when the actual square footage of this particular property is 69,696 square feet. The error in the property control records was found after the roll was approved and notices had been sent out to the property owners. The revised calculation brings LID 95 to $13,696.72 from the original assessment of $28,128.92, a reduction of $14,432.20.

The assessment roll for LID 95 was approved by the Assembly on July 11, 2011 with a final roll of $539,199.56. This change will reduce the final assessment roll to $524,767.36.

I recommend this resolution be adopted.

b. Resolution 2590
A Resolution Authorizing The Manager To Submit To The Alaska Department Of Commerce, Community, And Economic Development An Application For A Library Construction And Major Expansion Matching Grant For Construction Of A Valley Branch Library At Dimond Park.

O&M                    Operational Costs                    Funding Matrix                FOJPL Letter

A library on a site at Dimond Park has been part of CBJ plans since 1983 when a sales tax measure was passed to acquire the area for CBJ use. The library has continued to be included as part of the community complex in the Dimond Park Master Plan in its various revisions.

The State of Alaska, through the Department of Commerce, Community, and Economic Development (DCED) provides funds through the Library Construction and Major Expansion Matching Grant Program for library construction, major expansion, and associated renovations. Subject to appropriation, the program provides not more than 50 percent of the total proposed grant project costs to an eligible applicant as authorized by AS 14.56.355-.356.

In the FY2012 CIP budget, the Assembly appropriated $50,000 to allow the library to update its space needs assessment and to prepare a grant application under this program for submission to the Legislature in January 2012.

The Library Department has been working with MRV Architects to develop a building concept design for the project and a cost estimate of between $13-15,000,000 and, 50% of which could be reimbursed by the state. Of the balance, CBJ is required to provide 20% of its participating share in cash assets. The value of the land at Dimond, estimated to be approximately $1 million, can contribute to the local share, as well as the value of any State or private grants. The Friends of the Juneau Public Libraries has submitted a letter committing $1 million of presently held assets toward the project, and the Library Endowment Fund is also prepared to contribute substantially to the local match through a direct contribution, fund raising, and/or pursuit of additional grants. The grant application requires a resolution of support from the governing body.

Four library projects, including Juneau’s, are preparing to apply in November 2011 for a funding commitment for fiscal year 2013. After 2012, the number of projects ready to apply drops off sharply. Once the perceived need has been met, funding for the program may or may not continue.

The Public Works and Facilities Committee recommended this action at its June 14, 2011 meeting.

I recommend this resolution be adopted.

c. Resolution 2591
A Resolution Expressing Assembly Support for Maintaining the Douglas Post Office.

The U.S. Postal Service announced that it would be reviewing facilities throughout Alaska for closure, including the Douglas facility. This resolution expresses Assembly support for maintaining the active status of the Douglas Post Office.

I recommend this resolution be adopted.

3. Bid Award

a. Bid No.12-013 – Term Contract for Runway Urea Deicing Chemicals.

Bids were opened on September 29, 2011. The bid protest period expired on October 3, 2011.

This is a contract for the annual procurement of runway urea deicing chemicals for the Juneau International Airport. The initial contract period will be in effect from date of award through June 30, 2012. There is an option to renew for three additional contract periods upon mutual agreement. The initial quantity is for 520,000 pounds of runway urea. Award is based on the unit price of $.3875 per pound.

Funding Source: 560-50-0301-5490
Encumbrance: $182,000*

I recommend award of this project to Wolfkill Feed & Fertilizer, in the total amount bid, for an award of $201,500.

 

VIII. PUBLIC HEARING

A. Ordinance 2011-24
An Ordinance Amending The Official Zoning Map Of The City And Borough To Change The Zoning Of U.S. Survey 1042, Tract B; Wildmeadow Park, Tracts 1, 2, 3, 8, 9, 10, And 11; U.S. Survey 1041, Tract A; And U.S. Survey 1041, Tract B; Located Near Wildmeadow Lane And Glacier Highway, Currently Zoned D-1 (T) D5 To D-1.

Exhibit A

This Community Development Department-initiated rezone includes a mix of privately owned and CBJ-owned parcels. The privately owned parcels were transitioned from D-1(T) D-5 to D-5 by the Planning Commission on June 14, 2011. The remaining parcels are all owned by CBJ.

The 2008 Comprehensive Plan maps show the CBJ-owned parcels as CBJ Recreational Service Park (RS) and CBJ Natural Area Park (NP). The area set aside for the raptor center is shown as RS. The Comprehensive Plan describes RS as parks developed for active recreation or programmed use. The CBJ-owned parcels in the Wildmeadow Park Subdivision are identified as NP, and the Plan describes NP as “...lands characterized by areas of natural quality designed to serve the entire community by providing fish and wildlife habitat, open space/natural areas, access to water, and opportunities for passive and dispersed recreation activates.” The Plan further provides that these areas should be zoned to prevent residential, commercial, and industrial development.

The D-1 zoning district most closely aligns with the 2008 Comprehensive Plan Maps, and accommodates the future development of the raptor center.

The Planning Commission recommended this action at its June 14, 2011 meeting.

I recommend this ordinance be adopted.

B. Ordinance 2010-11(BB)
An Ordinance Appropriating To The Manager The Sum Of $2,834,051 To Fund The City And Borough Of Juneau’s Fiscal Year 2011 Public Employee Retirement System Contribution; Funding Provided By The Alaska Department Of Administration.

This is a housekeeping ordinance that will appropriately reflect, for accounting purposes (budget to actual), the State’s 5.96% PERS contribution for FY11 (July 1, 2010 through June 30, 2011). This is the amount paid by the State in excess of the required 22% employer contribution rate. Since this amount represents contributions through June 30, 2011, we just recently obtained the final accounting from the State.

I recommend this ordinance be adopted.

C. Ordinance 2011-11(P)
An Ordinance Appropriating To The Manager The Sum Of $80,000 As Partial Funding For The Affordable Housing Coordinator Position, Grant Funding Provided By The Alaska Housing And Finance Corporation Community Homeless Coordination Grant Program.

Economic Impact Note

CBJ applied for, and received, an Alaska Housing Finance Corporation (AHFC) Community Homeless Coordination grant of $80,000. The intent of the grant is to partially fund the Affordable Housing Coordinator contract with Juneau Economic Development Council (JEDC) in FY12 and FY13.

The Assembly designated $60,000 from the Affordable Housing Fund for the Affordable Housing Coordinator position in the FY12 budget. Utilizing $40,000 from this AHFC grant would fully fund the JEDC contract for this service in FY12. The remainder of the grant funding will be used for the same purpose in FY13.

The Assembly Lands Committee, at its August 15, 2011 meeting, recommended accepting the $80,000 received from the AHFC Community Homeless Coordination Grant program.

I recommend this ordinance be adopted.

D. Ordinance 2011-11(Q)
An Ordinance Appropriating To The Manager The Sum Of $166,922 As Additional Funding For The Juneau International Airport Runway Safety Area Capital Improvement Project, Grant Funding Provided By The State of Alaska Department of Transportation.

Economic Impact Note

This ordinance would appropriate $166,922 to the Airport Runway Safety Area Project. The funds come from an Alaska Department of Transportation grant. Other funds for this project come from the Federal Aviation Administration, and the “in-kind” contribution of fill material from the Juneau International Airport project.

The Airport Board recommended this action at its March 9, 2011 meeting.

I recommend this ordinance be adopted.

E. Ordinance 2011-11(R)
An Ordinance Appropriating To The Manager The Sum Of $26,254 As Additional Funding For The Crisis Intervention Specialist, Grant Funding Provided By The U.S. Department of Justice, Office of Justice Programs.

Economic Impact Note

This ordinance would appropriate $26,254 as additional grant funding for the Crisis Intervention Specialist Program, which funds a position to work with victims of domestic violence. Funding is provided by the U.S. Department of Justice, Office of Justice Programs. This grant is for personnel services only and will extend funding for the position through March 2012. There are no matching funds required for this grant.

The Juneau Police Department (JPD) has received two previous grants for the Crisis Intervention Specialist Program. The first grant for $147,543 was received in June 2009 and the second grant for $30,886 was appropriated as part of JPD’s FY12 operating budget.

I recommend this ordinance be adopted.

IX. UNFINISHED BUSINESS

X. NEW BUSINESS

A. Docks and Harbors Department – PND Engineers Contract Amendment

The Docks and Harbors Board is requesting Assembly approval of a contract amendment for PND Engineers, Inc. in the amount of $172,000 for additional work at the Statter Harbor Launch Ramp Project. PND Engineers, Inc., was competitively selected to provide planning, environmental, permitting, design, and construction-related services for the new launch ramp facility. This amendment would cover the next phase of service for obtaining an Army Corps of Engineers permit for the proposed facility.

The Docks and Harbors Board recommended this action at its September 29, 2011 meeting.

XI. STAFF REPORTS

XII. ASSEMBLY REPORTS

A. Mayor’s Report
B. Committee Reports
C. Liaison Reports
D. Presiding Officer Reports

XIII. ASSEMBLY COMMENTS AND QUESTIONS

XIV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

XV. EXECUTIVE SESSION

XVI. ADJOURNMENT

Note: Agenda packets are available for review online at www.juneau.org.

ADA accommodations available upon request: Please contact the Clerk’s office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s office telephone number is 586-5278, TDD 586-5351, e-mail: city_clerk@ci.juneau.ak.us



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