City and Borough of Juneau
155 S. Seward Street
Juneau, Alaska 99801
tel. 907-586-5240
fax 907-586-5385
http://www.juneau.org

Assembly of the City and Borough of Juneau

ASSEMBLY AGENDA/MANAGER’S REPORT
THE CITY AND BOROUGH OF JUNEAU, ALASKA
Monday, March 21, 2011, 7 p.m.
Assembly Chambers – Municipal Building
Regular Meeting No. 2011-05

 

I. FLAG SALUTE

II. ROLL CALL

III. LID BOARD OF EQUALIZATION.

A. The Assembly should recess and convene as the Board of Equalization for the purposes of hearing Resolution 2565, confirming the assessment roll for LID No. 130, and Resolution 2566, confirming the assessment roll for LID No. 98. At the conclusion of this hearing, the Board of Equalization should adjourn and the Assembly will reconvene.

 

1. Resolution 2565
A Resolution Confirming The Assessment Roll For Local Improvement District No. 130 Fixing The Time And Method Of Payment Of Assessments; Setting The Day Of Levy; And Fixing The Time Of Delinquency And The Penalties And Interest Therefor.

     Map                              Sample Letter                       Assessment Roll

This resolution would confirm the assessment roll for Local Improvement District (LID) No. 130, West Mendenhall Valley Sewer, Phase III, for the purpose of installing sanitary sewer serving the property owners within the LID boundary: Glacier Highway, from Industrial Boulevard to the top of Pederson Hill, including side streets, with the exception of Sherwood Lane, which was included in LID 98. The proposed assessments are shown on the LID 130 Assessment Roll.

Notices were published in the newspaper and sent to residents in the LID area so they would be aware that they would have the opportunity to make their views known to the Assembly.

At the time of the hearing, the Assembly will sit as a Board of Equalization for the purpose of considering the assessment roll, will consider any objections made, and will modify the roll if necessary at the conclusion of the hearing.

 

2. Resolution 2566
A Resolution Confirming The Assessment Roll For Local Improvement District No. 98 Fixing The Time And Method Of Payment Of Assessments; Setting The Day Of Levy; And Fixing The Time Of Delinquency And The Penalties And Interest Therefor.

  Map                              Sample Letter                      Assessment Roll            Memorandum

This resolution would confirm the assessment roll for LID No. 98, West Mendenhall Valley Sewer, for the purpose of installing sanitary sewer, serving the property owners within the LID boundary, generally the Industrial Boulevard and Crazy Horse Drive area, extending to Bentwood Place and Sherwood Lane. The proposed assessments are shown on the LID 98 Assessment Roll.

Notices were published in the newspaper and sent to residents in the LID area so they would be aware that they would have the opportunity to make their views known to the Assembly.

At the time of the hearing, the Assembly will sit as a Board of Equalization for the purpose of considering the assessment roll, will consider any objections made, and will modify the roll if necessary at the conclusion of the hearing.

 

IV. APPROVAL OF MINUTES

A. February 28, 2011 – Regular Assembly Meeting 2011-04

V. MANAGER’S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS.
(Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).

VII. CONSENT AGENDA

A. Public Requests for Consent Agenda Changes, Other Than Ordinances for Introduction

B. Assembly Requests for Consent Agenda Changes

C. Assembly Action

1. Ordinances for Introduction

a. Ordinance 2011-01
An Ordinance Amending The Building Code Relating To Automatic Sprinkler Systems.

The Community Development/Building Department and Capital City Fire and Rescue (CCFR) have requested the repeal of Ordinance 2007-59(b). The ordinance, as currently written, is overly complex and very confusing for plan examiners, building inspectors, contractors, and designers. Due to its complexity, the current code language has created several problems for our building code officials and the fire marshal.

Ordinance 2011-01 would include all of the building sprinkler requirements of the 2006 International Building Code and the Alaska State Fire Marshal amendments.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

b. Ordinance 2010-11(AK)
An Ordinance Appropriating To The Manager The Sum Of $85,000 As Funding For The Purchase Of 5785 Montana Creek Road, Tract A, U.S. Survey 2337; Funding Provided By The Lands Fund Balance.

Economic Impact Note

The CBJ Lands Office has been working on funding and purchase options for Tract A, USS 2337, located at 5785 Montana Creek Road. The residential property is entirely within an active floodplain, is developed over an anadromous stream, lacks municipal sewer and water, and shows signs of advanced structural deterioration.

A fair market appraisal of the property was performed in November 2010 that identified $60,000 “as-is” fair market value for the property, or a $75,000 “land only” value if the existing structures and improvements were removed. Values for the environmental functions of the property and mitigation of the risk exposures identified above, are not included in the appraisal. These values are determined to be $45,000, of which CBJ will contribute $10,000. Negotiating with the landowner and other acquisition funding partners, a tentative offer has been drafted to acquire the property for $120,000 and to satisfy $6,100+ in unpaid CBJ property taxes.

The CBJ portion of the purchase price is $85,000 and Trout Unlimited will fund $35,000. CBJ will also satisfy the unpaid property taxes out of funds identified for this purpose in the current Lands budgets. The Lands Fund is the funding source for the CBJ portions of the acquisition. CBJ already owns property in and around this area with a natural area park designation. The Trout Unlimited funding is dependant on a natural area park designation/ management of the property.

After acquisition, a $20,000 grant project for demolition and remediation of the property will come before the Assembly, funded by U.S. Fish and Wildlife Service. This ordinance also satisfies 53.04.030 and recognizes the Trout Unlimited funding as a gift.

The Lands Committee, at its February 28, 2011 meeting, recommended this action.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.


2. Resolutions

a. Resolution 2567
A Resolution De-Appropriating $149,024 From The REACH Demolition Capital Improvement Project.

      Economic Impact Note

This resolution would de-appropriate $149,024 from the completed REACH Demolition Capital Improvement Project (CIP) to the Bartlett Regional Hospital (BRH) Fund balance. This action would close out the completed REACH Demolition CIP.

After this transfer, the BRH estimated fund balance at the end of FY11 would be $20,782,902.

The Hospital Board recommended this action at its February 22, 2011 meeting.

The Public Works and Facilities Committee recommended this action at its March 14, 2011 meeting.

I recommend this resolution be adopted.

3. Liquor License

a. Liquor License Renewals

1. Beverage Dispensary License #447: Statewide Services d/b/a Glacier Restaurant & Catering, location 1873 Shell Simmons Drive (Juneau International Airport)

2. Restaurant/Eating Place License #188: Bullwinkle’s Inc. d/b/a Bullwinkle’s Pizza, location: 318 Willoughby Ave.

3. Package Store License #300: DeHarts LLC d/b/a DeHarts Grocery, location: 11735 Glacier Hwy.

The above-listed liquor license renewals are before the Assembly to either protest or waive its right to protest these renewals. The Finance, Police, Fire, and Community Development Departments have reviewed the above businesses and found them to be in compliance with CBJ Code. In the event the Assembly does protest one or more of the above-mentioned liquor license renewals, CBJ Code 20.25 requires notice, with specificity regarding the nature and basis of the protest, to be sent to the licensee and provides the licensee an opportunity to exercise their right to an informal hearing before the Assembly.

I recommend the Assembly waive its right to protest the above liquor license renewals.

VIII. PUBLIC HEARING

A. Ordinance 2011-06(b)
An Ordinance Amending The City And Borough Traffic Code To Allow Operation Of Low-Speed Vehicles On Certain Roads.

2011-06

This ordinance would allow low-speed vehicles to operate on roads within the city and borough, under certain conditions. The local office of the U.S. Forest Service, which has a low-speed vehicle it would like to operate, requested this ordinance. The ordinance would adopt the state definition of a low-speed vehicle, and require operators to pull to the side of the road to allow faster traffic to pass.

Version (b) contains editorial changes that address the restriction to the driver rather than the vehicle.

I recommend this ordinance be adopted.

B. Ordinance 2011-07(b)
An Ordinance Providing For The Issuance And Sale Of A General Obligation School Bond In The Aggregate Principal Amount Of Not To Exceed $5,753,000; And Providing The Form And Terms Of The Bond And For Unlimited Tax Levies To Pay The Bond.

This ordinance would authorize the issuance of $5,753,000 in General Obligation (GO) bonds approved by the voters on October 6, 2009 for Gastineau Elementary School. The voter approval for the Gastineau School was $11.8 million. CBJ previously issued $6 million of the Gastineau School bonds. This bond issue also included $47,000 premium, leaving a balance of $5,753,000 to be issued (this issue). The bonds would be issued for a term of 10 years.

These bonds qualify for 70% reimbursement under the state’s School Construction Bond Debt Reimbursement Program. However, the reimbursement under the State’s Debt Reimbursement Program is subject to annual appropriation. The debt service, after the State’s reimbursement, would be paid from property taxes. The estimated total cost of the debt service, including interest at an average rate of 3.4%, is $6.882 million. The CBJ should receive reimbursement from the State of $4.818 million, assuming full state funding, leaving $2.064 million to be funded from property tax levies. The maximum estimated tax mill levy, assuming full state funding, will be 0.05 mills, or $5 per $100,000 in assessed value.

I recommend this ordinance be adopted.

C. Ordinance 2011-08
An Ordinance Creating A Special Assessment For Capital Improvements By Agreement, For Benefitted Property Owners Not Included In The Assessment Roll For Local Improvement District No. 130.

     Map

Due to an error by the Engineering Department, two properties that were not included in LID 130 were served with sewer. By not including these owners in the LID process, we failed to give them the opportunity to object to their assessments, or comment regarding the extension of municipal sewer to their properties.

We have contacted both property owners, explained the situation, and offered them the choice of opting into an agreement exactly the same as received by other owners in LID 130, or of waiting to be included in a future sewer LID. We have also proposed that they be assessed in the same manner as the other owners in LID 130. The owners in LID 130 will be availed low-interest financing for their assessments that may not be available in the future. Both owners chose to receive the financing terms available to LID 130 owners.

This ordinance would make that happen, effectively acting like a mini-LID for these two property owners.

The Public Works and Facilities Committee recommended this action at its February 14, 2011 meeting.

I recommend this ordinance be adopted.

D. Ordinance 2010-11(AI)
An Ordinance Appropriating To The Manager The Sum Of $480,000 As Partial Funding For The North Douglas And West Mendenhall Valley Sewer Expansion Capital Improvement Projects, Loan Funding Provided By The State Of Alaska Department Of Environmental Conservation.

 

This ordinance would appropriate $480,000 in loans from the Alaska Department of Environmental Conservation’s Alaska Clean Water Fund as funding for the financing of the Local Improvement District (LID) assessments for the following projects:

• $210,000 – North Douglas Sewer Expansion
• $270,000 – West Mendenhall Valley Sewer Expansion

The terms of the low-interest loans under the Alaskan Revolving Loan Fund program are 10 years at 1.5-percent interest. These appropriations would allow the property owners in the LIDs to obtain the favorable low-interest rate for financing their assessments. On past LIDs, CBJ has made similar accommodations to other property owners to obtain the low financing rate.

The Public Works and Facilities Committee recommended this action at its February 14, 2011 meeting.

I recommend this ordinance be adopted.

E. Ordinance 2010-11(AJ)
An Ordinance Appropriating To The Manager The Sum Of $2,000,000 As Additional Funding For The Bartlett Regional Hospital Roof Replacement Capital Improvement Project, Funding Provided By Bartlett Regional Hospital Fund Balance.

Economic Impact Note

This ordinance would appropriate $2,000,000 from the Bartlett Regional Hospital reserve account to provide additional funding for a Bartlett Regional Hospital Roofing Replacement Capital Improvement Project.

The oldest section of the roof is 43 years old and has begun to leak. These are the old “upside down” IRMA design roof assemblies; the new roof assemblies will have the benefit of improving the energy efficiency of the building. New exterior metal siding will be incorporated into the design to seal leaking exterior precast concrete panels, and is included as a bid alternate. Design is underway and the project will be ready to go out to bid in late March.

The Public Works and Facilities Committee recommended this action at its February 14, 2011 meeting.

The Hospital Board recommended this action at its February 22, 2011 meeting.

I recommend this ordinance be adopted.

IX. UNFINISHED BUSINESS

X. NEW BUSINESS

A. Docks and Harbors – Contract Amendment For Professional Services During Construction of Auke Bay Loading Facility-Phase II.

This contract amendment would be for PND Engineers to perform construction administration, observation, and special inspection services during construction of Auke Bay Loading Facility-Phase 2. The project is fully funded by a federal TIGER grant and will be constructed from March 2011 through August 2011.

The Docks and Harbors Board recommended this action at its February 24, 2011 meeting.

XI. STAFF REPORTS

XII. ASSEMBLY REPORTS

A. Mayor’s Report
     1. Citizens’ Academy
     2. Pedestrian Mall

B. Committee Reports
C. Liaison Reports
D. Presiding Officer Reports

XIII. ASSEMBLY COMMENTS AND QUESTIONS

XIV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

XV. EXECUTIVE SESSION

XVI. ADJOURNMENT

Note: Agenda packets are available for review online at www.juneau.org.

ADA accommodations available upon request: Please contact the Clerk’s office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s office telephone number is 586-5278, TDD 586-5351, e-mail: city_clerk@ci.juneau.ak.us

 

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