ASSEMBLY AGENDA/MANAGER’S REPORT
THE CITY AND BOROUGH OF JUNEAU, ALASKA
Monday, September 20, 2010, 7 p.m.
Assembly Chambers – Municipal Building
Regular Meeting No. 2010-23

 

I. FLAG SALUTE

II. ROLL CALL

III. SPECIAL ORDER OF BUSINESS

A. Census Acknowledgement

IV. APPROVAL OF MINUTES

A. August 23, 2010 – Regular Assembly Meeting 2010-21
B. August 30, 2010 – Special Assembly Meeting 2010-22

V. MANAGER’S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS.
(Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).

VII. CONSENT AGENDA

A. Public Requests for Consent Agenda Changes, Other Than Ordinances for Introduction

B. Assembly Requests for Consent Agenda Changes

C. Assembly Action

1. Ordinances for Introduction

a. Ordinance 2010-30
An Ordinance Authorizing The Manager To Convey Lot 10, Block L, Pinewood Park 2, To Juneau Housing Trust, Subject To Certain Conditions In Support Of The Juneau-Douglas High School Home Building Program.

This land sale will support the continuation of the High School Home Building Program. The Assembly has supported the Program for a number of years by conveying land at no less than fair market value. CBJ recently purchased the property at the request of the Juneau School District. Juneau Housing Trust is partnering with the School District and will purchase the lot from CBJ to facilitate

development of two affordable residences. An appraisal of the property was performed for the acquisition, which concluded that the fair market value is $72,500. The appraisal and closing costs for the acquisition of the property were $1,278.42. CBJ intends to recover these costs as well as the purchase price of the lot.

The Lands Committee recommended the conveyance at its August 23, 2010 meeting. The Assembly authorized the Manager to negotiate the sale of the property to the Juneau Housing Trust at its August 23, 2010 meeting.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

b. Ordinance 2010-11(N)
An Ordinance Appropriating To The Manager The Sum Of $1,742,000 As Funding For the State of Alaska’s Designated Legislative Grant Projects, Grant Funding Provided By Alaska Department of Commerce, Community and Economic Development.

This ordinance would appropriate $1,742,000 in six Alaska Department of Commerce, Community, and Economic Development legislative grants to these new or existing Capital Improvement Projects:

School District Technology Infrastructure - $26,000:
Project Description: The Video Club is building a control room for Juneau-Douglas High School, JDTV Channel 6. This control room can also support the entire community, all grade levels in the Juneau School District.

School District Safety Upgrades - $116,000:
Project Description: The Juneau School District has experienced a number of incidences of vandalism. As an improved safety and security measure, installing video cameras will assist in preventing further damage and theft. They will provide an additional tool for monitoring schools to ensure the safety of students.

Melvin Park Playground Improvements - $25,000:
Project Description: Procurement and installation of playground equipment for Melvin Park and associated improvements.

Capital Park Playground Equipment – $25,000:
Project Description: Procurement and installation of playground equipment for Capital Park and associated improvements.

Sewage System Major Repairs & Expansion - $1,500,000:
Project Description: Major repairs of J-D Wastewater Treatment Plant incinerator and collection system improvements and expansion.

Juneau Arts & Culture Center Electrical and Facility Upgrades - $50,000:
Project Description: Renovation, upgrade, or replacement of existing electrical service and/or associated electrical panels, circuits, and related electrical components to comply with modern electrical codes and to provide additional electrical capacity more appropriate to the current building usage.

The Public Works and Facilities Committee recommended approval of this action at its July 19, 2010 meeting.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

c. Ordinance 2010-11(Q)
An Ordinance Appropriating To The Manager The Sum Of $950,000 As Funding For Renovations To The Radio Room, Located At The Juneau Police Department, Grant Funding Provided By Alaska Department Of Military Affairs Grant ($600,000) And $350,000 From The Equipment Replacement Reserve Fund Balance.

This ordinance would appropriate $950,000 for the purpose of upgrading the Radio Dispatch Room at the Juneau Police Department. This renovation will include four new radio consoles and an upgraded air cooling system.

A $600,000 grant from the Alaska Department of Military Affairs, Division of Homeland Security and Emergency Management, will be used to purchase three of the four radio consoles.

The remaining $350,000 would be appropriated from the Equipment Replacement Reserve account; $225,000 will be used to purchase the fourth radio console, $125,000 will be added to the previously budgeted funds maintained in the Deferred Maintenance Capital Improvement Project to purchase the new air cooling system.

The Public Works and Facilities Committee reviewed this action at its September 10, 2010 meeting.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

d. Ordinance 2010-11(R)
An Ordinance Appropriating To The Manager The Sum Of $45,000 As Partial Funding For A Consultant To Assist In The Development Of A Safe Routes To Schools Plan; Grant Funding Provided By The State Of Alaska Department Of Transportation And Public Facilities.

Economic Impact Note

This ordinance would appropriate a $45,000 Safe Routes to Schools (SRTS) Grant from the Alaska Department of Transportation. The SRTS grant program is funded by the Federal Highway Administration. The goal of the program is to enable community leaders, schools, and parents across the United States to improve safety and encourage more children, including children with disabilities, to safely walk
and bicycle to school. In the process, programs are working to reduce traffic congestion and improve health and the environment, making communities more livable for everyone.

This grant will fund the use of a consultant to conduct a public process and create a Safe Routes to Schools plan, and make program and infrastructure recommendations to implement the plan. By completing this process, CBJ will then be well positioned to obtain funding for the improvements needed to make our schools safe and accessible.

The Public Works and Facilities Committee heard and approved this action at its May 24, 2010 meeting.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

e. Ordinance 2010-11(S)
An Ordinance Appropriating To The Manager The Sum Of $2,203,834 As Additional Funding For The Juneau International Airport Runway Safety Area Phase I Capital Improvement Project; Grant Funding Provided By The Federal Aviation Administration.

Economic Impact Note

This ordinance would appropriate $2,203,834.15 to the Runway Safety Area (RSA) CIP A345-74. The funds come from an amendment to the Airport Improvement Program (AIP) grant #48. The amendment has been approved by the Federal Aviaition Administration (FAA), and the grant has been closed.

At the time this grant was requested, the Airport was instructed by the FAA to apply for the amount they had available, $14.7 million, rather than estimated project costs, which is standard. Consequently, Construction and Contract Administration could not be fully funded at the time. Instead, the project funding is being spread over several grants as funding has become available. At the closeout of this grant, which is the first for the RSA project, FAA has approved a 15% amendment to account for Construction costs so far, continuation of Contract Administration, and the following unanticipated costs: increased mitigation, utility relocation at Duck Creek, and some emergency runway lighting upgrades and replacement.

The Airport Board recommended this action at its June 9, 2010 meeting.

The Public Works and Facilities Committee recommended this action at its September 10, 2010 meeting.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

f. Ordinance 2010-11(T)
An Ordinance Transferring To The Manager The Sum Of $300,000 As Funding For A Loan To East End Associates, Inc. For The Refrigerated Seawater System At Taku Fisheries; Funding Provided By Marine Passenger Fees.

This appropriation will fund part of the agreement that was negotiated with East End Associates for an easement and construction access for the Seawalk project in the vicinity of Taku Fisheries. As part of that agreement, the City funded a portion of the Refrigerated Seawater System and agreed to loan up to $300,000 for the remainder of the costs of the installed system.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

2. Resolutions

A. Resolution 2541
A Resolution De-Appropriating $500,000 From The Lemon Creek Subdivision Capital Improvement Project To The Lands Fund.

This resolution would de-appropriate $500,000 included in the Lands Fund’s FY11 general operating budget for the Lemon Creek Subdivision CIP. It has been determined that funding for the project is not needed at the present time. The funding is being returned to the Lands Fund and will be made available, as appropriate, at a future date.

I recommend this resolution be adopted.

B. Resolution 2542 with Exhibit A
A Resolution Setting Forth The Assembly’s Approval Of A Design Concept For Replacing The CBJ Cruise Ship Docks In Downtown Juneau.

  Memo to Assembly    Concept 16b Schedule    Concept 1A   Navigation Study

Over the past ten years, Juneau has examined a multitude of alternatives for improving the ability to dock cruise ships in the Juneau Harbor. Recent changes to the state passenger fee law, along with a $9 million state grant for cruise docks improvements, place Juneau in a position to move forward with cruise dock improvements. After much study and discussion, the Docks and Harbors Board has identified two approaches for improving the city’s cruise docks. One is to rebuild the docks in their existing configuration. The other is to install new floating berths just offshore from the existing city docks. The Board is recommending the Assembly move forward with floating berths, Concept 16b. In order to move forward with design and construction of the improvements, the Board is requesting the Assembly approve the floating berth approach. This resolution sets forth the Assembly’s desire to move forward with floating berths and sets outs the policy reasons why the floating berths best meet the community’s interest.

I recommend this resolution be adopted.

VIII. PUBLIC HEARING

A. Ordinance 2010-23(b)
An Ordinance Amending The Second-Hand Smoke Control Code Regarding Smoking In Commercial Passenger Vehicles, And Providing For A Penalty.

At the public hearing on this matter, the Assembly asked the City Attorney to revise this ordinance in light of new information that had been received. This has been completed; however, the revisions changed the ordinance substantially. Charter Section 5.3(a) states: “If the ordinance is amended after the hearing as to any matter of major substance, the ordinance shall be treated as a newly introduced ordinance.”

This ordinance will require the owner, manager, operator, or person having control of a commercial passenger vehicle to have and enforce a “non-smoking” policy in the commercial passenger vehicle owned, operated, managed, or controlled by that person. It is presently illegal to smoke in taxis and other commercial passenger vehicles; however, according to JPD, this fine, which can be imposed only on the person actually smoking, is not effectively deterring such actions. With this ordinance change, failure to have and enforce a non-smoking policy in a commercial passenger vehicle will subject the person owning, operating, managing or controlling the commercial passenger vehicle in question to a fine of $200 for a first offense, a $250 fine for a second offense occurring within 2 years, and a $300 fine for a third (and subsequent) offense occurring within two years.

I recommend this ordinance be adopted.

B. Ordinance 2010-29
An Ordinance Amending The Water Code Regarding Metered Water Service.

Revisions to the Water Code in 2003 in response to the rate study included language in the definition “metered residential service” intended to meter residential structures containing two or more dwelling units. An administrative oversight at that time allowed language in the “Meters” section of the code to remain unchanged. That section contains an exclusion from metering for “residential service to two or fewer units.” The proposed Water Code change would bring the language in the “Meters” section into alignment with the definition and clarify the intent to meter all multiple-unit residential services while maintaining the exclusion from metering for single-family residences.

The Utility Advisory Board recommended this action at its July 29, 2010 meeting. The Public Works and Facilities Committee received an update on this issue at its August 23, 2010 meeting.

I recommend this ordinance be adopted.

C. Ordinance 2009-08(AR)
An Ordinance Appropriating To The Manager The Sum Of $1,884,230 To Fund The City And Borough Of Juneau’s Fiscal Year 2010 Public Employee Retirement System Contribution; Funding Provided By The Alaska Department Of Administration.

Under current State law, our required annual contribution to the Public Employee Retirement System (PERS) is fixed at 22%. The State pays the difference between what we contribute and what their actuarial determines to be the total amount that should be paid into PERS. For FY 2010 that amount is an additional 5.65%. Since the State is paying into PERS on behalf of CBJ, for accounting purposes, we are required to show it as revenue.

I recommend this ordinance be adopted.

D. Ordinance 2010-11(P)
An Ordinance Appropriating To The Manager The Sum Of $600,000 As Partial Funding For The Planning, Preliminary Design, And Permitting Of An Extension To The North Douglas Highway; Funding Provided Through A Transfer Of Responsibility Agreement Entered Into With The State Of Alaska Department Of Transportation And Public Facilities.

This ordinance would appropriate $600,000 received through a Transfer of Responsibility Agreement between the City and Borough of Juneau and the Alaska Department of Transportation and Public Facilities (DOT/PF).

DOT/PF has agreed to transfer $600,000 into a Capital Improvement Project for the planning, preliminary design, and permitting of an extension to the North Douglas Highway. In conformance with the terms of the Transfer of Responsibility Agreement, interest accrued by these advanced project funds will be returned to the State upon project completion. The Assembly, at its June 28, 2010 meeting, adopted Resolution 2537, formally requesting that the Municipality be allowed to assume these project responsibilities.

The Public Works and Facilities Committee received an update on this issue at its August 23, 2010 meeting. The Assembly Lands Committee reviewed this item at its August 30, 2010 meeting.

I recommend this ordinance be adopted.

IX. UNFINISHED BUSINESS

X. NEW BUSINESS

A. Docks and Harbors – Regulations - Amendments to Title 05, Chapter 30 - Docks and Harbors Shorepower Access Fees

Memorandum

The Docks and Harbors Board is proposing to increase shorepower access fees by 20% to take into account the increased cost of electricity charged by AEL&P. This is a simple adjustment to cover the increased costs charged to Docks and Harbors by AEL&P for shorepower access.

Shorepower access fees are charged to boaters desiring access to electricity but who are unable to obtain an account with AEL&P. This includes boaters who are transient and boaters who are in a harbor without account metering capability. Shorepower access is a discretionary service. The Docks and Harbors Department does not require boaters to obtain shorepower access.

The Docks and Harbors Board proposed the regulations on July 30 and conducted public hearings on August 24 and 26. The Board adopted the regulations at its August 26, 2010 regular meeting.

The regulation will not require an increased appropriation of general funds by the municipality.

CBJ Ordinance 01.60.260 provides the Assembly with three courses of action:

1. The Assembly may take up consideration of the regulation and approve it;
2. The Assembly may choose not to take up consideration of the regulation, in which case the regulation shall be deemed approved; or
3. The Assembly may disapprove the regulation. If the Assembly disapproves the regulation, it shall return the regulation to the Docks and Harbors Board or direct the regulation be considered as an ordinance or resolution.

If the Assembly returns the regulation, it may state the reasons for disapproval but shall not establish explicit conditions for subsequent approval or direct particular amendment to the regulation.

XI. STAFF REPORTS

A. City Manager – Voter Brochure

XII. ASSEMBLY REPORTS

A. Mayor’s Report
B. Committee Reports
C. Liaison Reports
D. Presiding Officer Reports

XIII. ASSEMBLY COMMENTS AND QUESTIONS

XIV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

XV. EXECUTIVE SESSION

XVI. ADJOURNMENT

Note: Agenda packets are available for review online at www.juneau.org.

ADA accommodations available upon request: Please contact the Clerk’s office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s office telephone number is 586-5278, TDD 586-5351, e-mail: city_clerk@ci.juneau.ak.us

Office of the City Clerk, 155 South Seward Street, Juneau, Alaska 99801
 
home
community
visitors
images
business
jobs
calendar
IMAGE-City and Borough of Juneau