I. FLAG SALUTE
II. ROLL CALL
III. SPECIAL ORDER OF BUSINESS
A. Employee Recognition – Ed Grant, Public Works
IV. APPROVAL OF MINUTES
A. July 19, 2010 – Regular Assembly Meeting 2010-19
V. MANAGER’S REQUEST FOR AGENDA CHANGES
VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS.
(Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).
VII. CONSENT AGENDA
A. Public Requests for Consent Agenda Changes, Other Than Ordinances for Introduction
B. Assembly Requests for Consent Agenda Changes
C. Assembly Action
1. Ordinances for Introduction
This ordinance would authorize the Port Director to negotiate the renewal of a tidelands lease with Harbor Lights Enterprises, LLC. This is next to Harris Harbor and the current location of Juneau Electronics and the Marine Exchange of Alaska.
Harbor Lights Enterprises, LLC requested this renewal to procure long-term financing for building improvements. The terms and conditions will be the standard
CBJ tidelands lease, (i.e., 35-year term with an option for another 35 years, no improvements without prior approval of the Port Director, etc.). An appraisal was done two years ago establishing the rate at $0.30 per square foot. The Docks and Harbors Board has approved keeping this rate for the next three years before re-appraisal.
The Docks and Harbors Board conducted two public hearings on the request for renewal and approved the request at its May 27, 2010 meeting.
The Lands Committee reviewed this item at its July 19, 2010 meeting and recommended the Assembly introduce this ordinance.
I recommend this ordinance be introduced and set for public hearing at the next regular meeting.
This ordinance would authorize placing on the October 5, 2010 general election ballot the question of issuing $18.7 million in 10-year General Obligation bonds for the purpose of renovating the Auke Bay Elementary School for physical and programmatic upgrades.
The project qualifies for 70% State reimbursement under the State’s School Construction Bond Debt Reimbursement Program. The funding for the State’s reimbursement program is subject to annual appropriation. If the State fully funds the reimbursement program, the estimated annual debt service costs, after State reimbursement, assuming an interest rate of 2.8%, will be $651,000. This amount of debt service would require an annual property tax levy of approximately $16.00 (0.16 mills) per $100,000 of assessed value or approximately $53 for the average single-family detached home (estimated 2010 value $329,800 per CBJ Assessor).
This bonding proposal was approved by the Assembly Finance Committee at an August 4, 2010 meeting and forwarded to the Assembly for action.
I recommend this ordinance be introduced and set for public hearing at the next regular meeting.
This ordinance would place on the October 5, 2010, ballot the question of whether the temporary 1% areawide sales tax should be extended for an additional ten years with the intent that the proceeds of the tax, if the voters approve the extension, would be appropriated by the Assembly for the purpose of design, permitting, and construction of a North Douglas transportation crossing between the Glacier Highway Interchange and Hendrickson Point. CBJ’s sales tax has three components: a permanent 1% tax, a temporary 3% tax, and a temporary 1% tax. The temporary 1% tax is presently scheduled to expire on September 30, 2013. This measure would place the question before the voters of whether to extend that tax until September 30, 2023. The Finance Department estimates that a ten-year extension would raise approximately $80 million, allowing for inflation in the estimated construction costs of the crossing project.
I recommend this ordinance be introduced and set for public hearing at the next regular meeting.
d. Ordinance 2010-28
An Ordinance Increasing The Rates For Water And Wastewater Utility Services.
This ordinance would increase the customers’ service rates by seven percent, effective immediately for the remainder of Fiscal Year 2011, and again in Fiscal Year 2012, for both the CBJ Water Utility and Wastewater Utility. The Financial Plans and Policies adopted for each utility call for biennial financial reviews of each utility as part of the CBJ’s budget cycle. The purpose of the reviews are to assess the revenue requirements for each utility and to determine the minimum level of customer service rate increase needed to ensure the fiscal stability of each enterprise operation.
Financial elements taken into consideration in the revenue requirement analysis include ongoing operations and maintenance expenses; capital-related system replacement through depreciation funding less debt principal; debt service (repayment of existing bonds and loans); debt financing; revenue growth through increased customer base; inflation; operating and capital reserve fund balances; and cash sufficiency and coverage testing for bond health.
The Utility Advisory Board approved the proposed rate increases and recommended them to the Assembly in the FY 2010 Annual Report of the Utility Advisory Board. At a joint meeting of the Public Works and Facilities Committee and the Utility Advisory Board, the rate increase recommendation was forwarded to the Finance Committee for its consideration. At the August 4, 2010, meeting of the Finance Committee the recommendation was accepted by motion and forwarded to the Assembly for ordinance introduction.
I recommend this ordinance be introduced and set for public hearing at the next regular meeting.
This ordinance would appropriate an additional $1,654,200 to Bartlett Regional Hospital for FY10 operations and would be funded from FY10 user fees. This appropriation is necessary to fund unanticipated operating costs that occurred late in the fiscal year.
On July 20, 2010, the Hospital Board Finance Committee was informed of the year-end operating shortfall and the need to obtain Assembly budget authorization.
I recommend this ordinance be introduced and set for public hearing at the next regular meeting.
This ordinance would appropriate a $10,000 grant from the Alaska Department of Environmental Conservation (DEC) to purchase equipment that will allow emergency response to hazardous materials incidents. There are no requirements for matching funds.
I recommend this ordinance be introduced and set for public hearing at the next regular meeting.
This ordinance would appropriate a grant of $500,000, administered through the Alaska Department of Fish and Game, into the Statter Harbor Loading Facility CIP. The grant would allow CBJ to continue planning and environmental work for the new launch ramp at Statter Harbor.
Funding for this grant is being provided by the Federal Aid in Sportfish Restoration Act. CBJ is required to provide a 25% match. Such funds will come from the existing project budget. The federal grant is $500,000.
The grant is being amended so that CBJ can do additional work to complete an environmental assessment on the project in accordance with the National Environmental Policy Act. The work will include additional studies of inner Auke Bay as requested by state and federal environmental agencies.
The Docks and Harbors Board approved this action at its regular meeting on July 29, 2010. The Assembly Public Works and Facilities Committee will consider the appropriating ordinance at its regular meeting on August 23, 2010.
I recommend this ordinance be introduced and set for public hearing at the next regular meeting.
2. Resolutions
This resolution will de-appropriate $500,000 included in the Lands Fund’s FY11 general operating budget for the Lemon Creek Subdivision CIP. It has been determined that funding for the project is not needed at the present time. The funding is being returned to the Lands Fund and will be made available, as appropriate, at a future date.
I recommend this resolution be adopted.
3. Bid Award
a. 11-028 – Roadway Deicing Chemicals.
Bids were opened on the subject project on July 13, 2010. The bid protest period expired on July 21, 2010. Results of the bid opening are as follows:
I recommend award to Univar USA, Inc., as the only responsive bidder, for a total award of $192,360.
VIII. PUBLIC HEARING
This ordinance would increase the fine for smoking in commercial passenger vehicles. It is presently illegal to smoke in taxis and other commercial passenger vehicles; however, according to JPD, this fine is not effectively deterring such actions. The ordinance would increase the fine from $50 to $100 for the first offense, and then further increase it for second and third offenses. In order to leave the general fine for smoking where prohibited as it is presently, the new penalty would be moved to the CPV code and deleted from the more general second-hand smoke control code.
I recommend this ordinance be adopted.
This ordinance would appropriate $505,000 from Wastewater’s fund balance for the four following Capital Improvement Projects (CIP):
o Energy Efficiency and Security Improvements - $175,000
o Collection System Facility Plan and I&I Assessment - $130,000
o Wastewater SCADA Improvements - $100,000
o Lawson Creek Lift Station Design - $100,000
These four projects were included in the FY11 CIP program budget approved by the Public Works and Facilities Committee, the Assembly Finance Committee, and adopted by the Assembly on May 19, 2010.
I recommend this ordinance be adopted.
This ordinance would appropriate an $11,279 grant from the Alaska Department of Military and Veterans Affairs to support the goals and activities of the Local Emergency Planning Committee.
Activities funded by this grant include:
• LEPC Support Services (Admin Labor)
• LEPC Web Site Development
• LEPC Equipment
• Outreach Projects and Media Campaigns
• Emergency Preparedness Brochures/Handouts/Flyers
• Local Training Events
• Emergency Operations Plans Updates
There is no match requirement for this grant.
I recommend this ordinance be adopted.
This funding would be used to hire a structural engineering consultant to evaluate the structural integrity of the office building at the Treadwell Mine Complex. The information gathered through this project will help to direct future development activities both for the Treadwell Office Building and for the Treadwell Mine Complex.
The work performed under this project will be a sole effort of a contracted structural engineering consultant; with project oversight provided by the CBJ Historic Resources Advisory Committee (HRAC), the Treadwell Historic Preservation and Restoration Society, and the Project Manager. The total project costs are estimated to be $10,000. For this appropriation, partial funding is being provided through National Trust Preservation Funds by the National Trust for Historic Preservation. In accordance with National Trust Preservation Funds requirements, CBJ must provide a one-to-one match, which will be fulfilled through allocation of Treadwell Planning and Construction Capital Improvement Project funds.
The HRAC recommended this action at its January 6, 2010 meeting. The Public Works and Facilities Committee recommended this action at its July 19, 2010 meeting.
I recommend this ordinance be adopted.
This ordinance would appropriate a $9 million grant from the State of Alaska to the City and Borough for cruise ship dock improvements in downtown Juneau. Funding for the grant is being provided by the Alaska Commercial Vessel Passenger Tax Account. The granting agency is the State of Alaska Department of Commerce and Economic Development.
The grant results from a request made of the Alaska Legislature by the Assembly on November 23, 2009 in Resolution 2510. This followed a request from Docks and Harbors Board to the Assembly at a meeting of the Committee of the Whole on October 26, 2009.
The grant funding would be appropriated to the Downtown Cruiseship Berth Enhancement CIP and used as partial funding to replace the city’s two aging cruise ship docks.
The Public Works and Facilities Committee reviewed this item at its July 19, 2010 meeting, and forwarded it on to the Assembly without a recommendation.
I recommend this ordinance be adopted.
The proposed project is to plan, develop, and install historical interpretive signs to be located on CBJ-owned property at the Treadwell Mine Complex and Jualpa Mine Camp in Last Chance Basin. The product of the project will be a series of interpretive signs similar to those in the downtown historic district and in Marine Park, that would assist locals and visitors in understanding the history of the gold mines.
The work of the project would be performed through the combined efforts of a graphic designer, writer/editor, sign manufacturer, and installation contractor. In addition, volunteers of the Treadwell Historic Preservation and Restoration Society and the Gastineau Channel Historical Society will assist with planning, developing, and installing the signage. The Historic Resources Advisory Committee (HRAC) would review the draft and final products. The total project costs are estimated to be $42,021, 60% of which will be funded by a federal Historic Preservation Fund grant administered by the Alaska Office of History and Archaeology. The remaining 40% of the project budget will be funded by cash and in-kind services of volunteers of the Treadwell Historic Preservation and Restoration Society and Gastineau Channel Historical Society.
The HRAC recommended this action at its February 3, 2010 meeting. The Public Works and Facilities Committee recommended this action at its July 19, 2010 meeting.
I recommend this ordinance be adopted.
This ordinance would appropriate $50,000 in grant funding for the purpose of preparing a bid document in support of Juneau’s interest in hosting the 2014 Arctic Winter Games. The CBJ would contract with the Eaglecrest Foundation to identify resource needs, resource availability, and the estimated costs of hosting the games. The Foundation will also prepare a hosting document for submission to the Arctic Winter Games International Committee. This information will be submitted to the Assembly for its review and final action. The legislative grant funding is provided by the State of Alaska.
I recommend this ordinance be adopted.
IX. UNFINISHED BUSINESS
X. NEW BUSINESS
A. Liquor Licenses.
The CBJ Clerks office received notice on July 16 of the above-listed liquor license transfer of ownership. CBJ has 60 days in which to review the application and either protest or waive the right to protest the transfer. This matter is directly before the Assembly without review by the Human Resources Committee (HRC) as the HRC meeting was postponed and the applicant requested expedited review within the 60-day window. The Finance, Police, Fire, and Community Development Departments reviewed this license transfer for compliance with CBJ Code and found no issues for objection to the transfer. The application for transfer of ownership is enclosed in the packet. In the event the Assembly does protest the issuance/transfer of the above mentioned liquor licenses, CBJ Code 20.25.025(c) provides the licensees an opportunity to exercise their right to an informal hearing before the Assembly.
I recommend the Assembly waive the right to protest the Transfer of Ownership of Beverage Dispensary License #644.
B. Docks and Harbors – Contract Amendment – Statter Harbor Launch Ramp
Title 85 requires the Assembly to approve all Docks and Harbors contracts greater than $100,000. This amendment would increase the consultant fee with PND Engineers, Inc. by $365,000 to allow for the continuation of planning and environmental work for the proposed new launch ramp at Statter Harbor. Funding is being provided by the Federal Aid in Sportfish Restoration Act.
The contract is being amended so that CBJ can do additional work, as requested by the permitting agencies, to complete an Environmental Assessment of the project in accordance with the National Environmental Policy Act. This work will include habitat studies of inner Auke Bay, development of tidelands fill minimization alternatives, traffic circulation, parking assessment, as well as other issues.
The contract amendment was reviewed and recommended for approval by the Docks and Harbors Board at its regular meeting of June 24, 2010.
C. Docks and Harbors – Contract Amendment – Port Customs and Visitor Center
Title 85 requires the Assembly to approve all Docks and Harbors contracts greater than $100,000. This contract amendment for Jensen Yorba Lott, Inc. is for construction administration and observation services for the Port Customs and Visitor Center project.
This project is set to begin construction on October 1, 2010, as soon as the cruise season is complete, JYL is the architect of record for the project, and would assist the Docks and Harbors Department in the performance of construction administration observation services during the construction period. The work would include reviewing shop drawings and submittals, making clarifications of the design, general inspection of the construction, and special inspections required by the building permit.
The contract amendment would be on a time and expenses basis, in an amount not to exceed $408,950.
The Docks and Harbors Board approved this action at its July 29, 2010 meeting.
XI. STAFF REPORTS
XII. ASSEMBLY REPORTS
A. Mayor’s Report
B. Committee Reports
C. Liaison Reports
D. Presiding Officer Reports
XIII. ASSEMBLY COMMENTS AND QUESTIONS
XIV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS
XV. EXECUTIVE SESSION
A. City Attorney Evaluation
XVI. ADJOURNMENT
Note: Agenda packets are available for review online at www.juneau.org.
ADA accommodations available upon request: Please contact the Clerk’s office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s office telephone number is 586-5278, TDD 586-5351, e-mail: city_clerk@ci.juneau.ak.us
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