ASSEMBLY AGENDA/MANAGER’S REPORT
THE CITY AND BOROUGH OF JUNEAU, ALASKA
Monday February 2, 2009, 7 p.m.
Assembly Chambers – Municipal Building
Regular Meeting No. 2009-03

 

I. FLAG SALUTE

II. ROLL CALL

III. SPECIAL ORDER OF BUSINESS

A. AEL&P Consultant Presentation

IV. APPROVAL OF MINUTES

A. January 12, 2009 – Regular Meeting 2009-01

V. MANAGER’S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS.
(Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).

VII. CONSENT AGENDA

A. Public Requests for Consent Agenda Changes, Other Than Ordinances for Introduction

B. Assembly Requests for Consent Agenda Changes

C. Assembly Action

1. Ordinances for Introduction

a. Ordinance 2008-15(AU)
An Ordinance Appropriating To The Manager The Sum Of $149,582 As Partial Funding For Firefighter Training And Fire Station Vehicle Exhaust System Upgrades For The Capital City Fire/Rescue Department, Grant Funding Provided By The U.S. Department Of Homeland Security And Federal Emergency Management Agency
.

Economic Impact Note

This ordinance would appropriate $149,582 as a grant from the U.S. Department of Homeland Security and Federal Emergency Management Agency (FEMA). These funds will be used for training all career and volunteer department members to a Firefighter II certification level. The grant also provides for upgrades to the fire stations vehicle exhaust systems.
The grant has a 10% matching funds requirement of $16,620 that will be met through FY09 Capital City Fire/Rescue department position vacancies.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

b. Ordinance 2008-15(AV)
An Ordinance Appropriating To The Manager The Sum Of $135,000 As Partial Funding For The Amalga Harbor Ramp Rehabilitation Capital Improvement Project, Grant Funding Provided By The Alaska Department Of Fish And Game.

Economic Impact Note

This ordinance would appropriate an additional $135,000 to the existing Cooperative Agreement between the CBJ and the Alaska Department of Fish and Game for the purpose of completing the Amalga Harbor Ramp Rehabilitation project. Specifically, the additional funding will be used to construct ADA access to the existing kayak launch ramp.

This funding will complete the Amalga Harbor Ramp Rehabilitation project, which began in 2002. No CBJ match is required for this grant.

The Docks and Harbors Board recommended this appropriation at its January 8, 2009 meeting.

I recommend this ordinance be introduced, referred to the ADA Committee for comment, and set for public hearing at the next regular meeting.

c. Ordinance 2008-15(AW)
An Ordinance Appropriating To The Manager The Sum Of $1,400,000 As Partial Funding For Six Wastewater Utility And One Water Utility Capital Improvement Projects, Funding Provided By Temporary 1% Sales Tax.

Economic Impact Note

Manager Memo

This ordinance appropriates $1,400,000 in sales tax revenues as partial funding for the FY2010 capital improvement program for the Wastewater Utility and the Water Utility. Projects to receive funding are:

JDTP Aeration Basin Repairs & Improvements, Phase 1 $350,000
MWTP Major Mechanical Repairs 2010 $158,000
Twin Lakes Pump Station Improvements (Construction) $462,000
Biosolids Minimization, Handling, & Disposal Assessment $ 70,000
Major Incinerator Repairs & Replacement (Pre-Design) $110,000
Berners Avenue Sewer System Improvements $100,000
Last Chance Basin Well Field Improvements $150,000

The infusion of an additional $1.4 million into these utility projects will eliminate the need to increase water and wastewater utility rates proposed for FY2009 and
FY2010. A memo from the Manager discussing this proposal is included in your packet.

The Public Works and Facilities Committee approved this action at its January 26, 2009 meeting.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

2. Transfers

a. T-891
Transferring $120,000 From The Hospital Drive Lift Station Capital Improvement Project (CIP) To Three CIPS: Valley Boulevard Reconstruction ($20,000); Capital Transit Shop Site Improvements ($50,000); And Capital Transit Operations Facility Renovations ($50,000).

Impact of Budget Action

This request would authorize the transfer of $120,000 from the Hospital Drive Lift Station CIP to the following three CIPs:

1) Valley Boulevard Reconstruction CIP ($20,000)
2) Capital Transit Shop Site Improvements CIP ($50,000)
3) Capital Transit Operations Facility Renovations CIP($50,000)

The Valley Boulevard Reconstruction CIP ($20,000) and the Capital Transit Shop Site Improvements CIP ($50,000) will be used for final project changes and would prepare those two CIP’s for closeout. The Capital Transit Operations Facility Renovation CIP ($50,000) will be used to position the project for federal funding from the anticipated federal economic stimulus package.

The Public Works and Facilities Committee recommended this transfer at its January 26, 2009 meeting.

I recommend this transfer be approved.

3. Bid Award

a. E09-107 - Consolidated Public Works Facility, Phase II

Bids were opened for this project on January 13, 2009. The bid protest period expired at 4:30 p.m. on January 15, 2009.

Project Manager: Terry Stone

Project Description: The work covered in the Contract Documents involves Phase II of a multi-phase construction project. The first phase included road access onto the site and site development work adjacent to that road. This phase extends site work further onto the site, and will construct a 15,300-square-foot Public Works facility, consisting of maintenance bays and support spaces. Work includes site work landscaping, utility extensions to the building, and all work associated with the new building construction.

Additive Alternates are as follows:

Maintenance Bay Expansion – Additive Alternate No. 1
Foundations for Administration Area Addition – Additive Alternate No. 2
Administration Area Addition, Excluding Foundations – Additive Alternate No. 3
Packaged Generator, Complete – Additive Alternate No. 4
Access Control and Video Security Systems, Complete – Additive Alternate No. 5
Electric Sliding Security Gate, Complete – Additive Alternate No. 6

I recommend award of this project, in the amount of the Base Bid and Additive Alternates 1 through 3, to North Pacific Erectors, Inc., for a total award amount of $5,401,258.49

VIII. PUBLIC HEARING

A. Ordinance 2009-02
An Ordinance Amending Ordinance 2008-35 To Increase The Amount Authorized For A Loan From The Central Treasury To The Airport Fund By $1,000,000, For A Total Loan Amount Not To Exceed $9,183,000, For The Purpose Of Providing Interim Financing For The Airport Terminal Expansion And Renovation Project.

This ordinance would allow the Airport to borrow from the Central Treasury up to an additional $1 million for the Airport Terminal Expansion and Renovation Project. The Assembly previously approved Ordinance 2008-35 that authorized a loan against the Central Treasury up to a maximum of $8,183,000. Approval of this ordinance would bring the total amount of the loan up to a maximum of $9,183,000. This ordinance would increase the line of credit to the airport to offset $1 million that was recently deappropriated and redirected to partially fund the heat pumps for the Valley Pool project.

I recommend this ordinance be pulled and tabled indefinitely.

B. Ordinance 2008-15(AT)
An Ordinance Appropriating To The Manager The Sum Of $2,000,000 As Funding For The Sustainability Fund, Funding Provided By The Temporary 1% Capital Improvement Sales Tax Levies.

Economic Impact Note

This ordinance would appropriate $2 million in sales tax funds to the CBJ Sustainability Fund from the following 1% temporary capital improvement sales tax sources:

1% temporary sales tax expired on January 1, 2006 $1 million
1% temporary sales tax expired on October 1, 2008 $1 million

The Sustainability Fund would loan these funds under the provisions of CBJ 57.05.027. Under this section, loans may be made from the Sustainability Fund, for appropriate purposes, for a term of up to 10 years without interest. If this ordinance is approved, a companion ordinance, Ordinance 2009-03, would authorize loaning the $2 million to the Dimond Park Swimming Pool Capital Improvement Project for construction of a ground source heat pump system.

I recommend this ordinance be adopted.

C. Ordinance 2009-03
An Ordinance Authorizing A Loan In An Amount Not To Exceed $2,000,000 From The Sustainability Fund To The Dimond Park Swimming Pool Capital Improvement Project For The Purpose Of Funding The Design And Construction Of A Ground Source Heat Pump System.

This ordinance would provide a $2 million dollar loan from the CBJ Sustainability Fund to the Dimond Park Swimming Pool Capital Improvement Project for construction of a ground source heat pump system. The loan is to be made under the provisions of CBJ 57.05.027. Under this section, loans may be made from the Sustainability Fund, for appropriate purposes, for a term of up to 10 years without interest. Energy studies and life cycle cost analysis performed during preliminary design phases demonstrated that significant operational savings could be generated by use of a ground source heat pump system rather than conventional oil or electric heating systems. The savings from installing the ground source heat pump system is estimated at approximately $200,000 per year. The operational savings from the ground source heat pump system will be used to repay the loan over a 10-year term. This ordinance is dependent upon adoption of Ordinance 2008-15(AT) (above).

I recommend this ordinance be adopted.

D. Ordinance 2008-15(AN)
An Ordinance Appropriating To The Manager The Sum Of $12,591 As Funding For The City And Borough Lands Fund, Funding Provided By The Lands Fund Returned From The Juneau Police Department (JPD) Impound Lot Capital Improvement Project.

Economic Impact Note

These funds are currently part of the JPD Impound Lot Capital Improvement Project (CIP 375-29). This project is complete and is being closed out; accordingly, the leftover funds are to be returned to the Lands Fund, which initially provided funding for the project.

The Public Works and Facilities Committee approved this request at its January 5, 2009 meeting.

I recommend this ordinance be adopted.

E. Ordinance 2008-15(AP)
An Ordinance Appropriating To The Manager The Sum Of $225,000 As Partial Funding For The Purchase of a Tanker Unit for Capital City Fire and Rescue, Grant Funding Provided By The Federal Emergency Management Agency.

Economic Impact Note

This ordinance would appropriate $225,000 from the Federal Emergency Management Agency’s Assistance to Firefighters grant program.

This grant would be used to purchase a tanker unit to replace a 1979 tanker. The grant stipulates that the retired tanker cannot be sold or donated, so it will be salvaged for parts.

The grant has a 10% matching funds requirement that would be provided by the Capital City Fire and Rescue’s fleet replacement fund.

I recommend this ordinance be adopted.

F. Ordinance 2008-15(AQ)
An Ordinance Appropriating To The Manager The Sum Of $443,200 As Partial Funding For The Auke Bay Loading Facility Capital Improvement Project, Funding Provided By 2003B General Obligation Bond Interest Income and Harbors Fund Balance.

Economic Impact Note

This ordinance would appropriate $443,200 of interest income into the Auke Bay Loading Facility capital improvement project. Approximately $150,686 comes from accrued interest income from 2003 Capital Improvement Projects General Obligation Bonds. The balance, $292,514 comes from Docks and Harbor’s fund balance, which is the result of accrued interest on the unspent revenue bond proceeds during FY08.

The balance of the harbors fund after the appropriation will be $2,023,886.

The Docks and Harbors Board approved this ordinance at its January 8, 2008 meeting. The Board expects this appropriation will provide the necessary funding to complete the Auke Bay Loading Facility project.

I recommend this ordinance be adopted.

G. Ordinance 2008-15(AR)
An Ordinance Appropriating To The Manager The Sum Of $300,000 As Partial Funding For The Thunder Mountain High School Capital Improvement Project, Funding Provided By 2006 General Obligation Bond Interest Income.

Economic Impact Note

This ordinance would appropriate $300,000 to the Thunder Mountain High School Capital Improvement Project (CIP) (454-83), funding provided by unbudgeted 2006 G.O. School Bond interest income.

As of December 18, 2008, the Thunder Mountain High School CIP fund had accrued $568,995 in unbudgeted general obligation bond interest income, of which staff recommends appropriating $300,000 to fund the completion of the Auditorium (alternates 4 and 5).

The High School Project Team approved this appropriation at its December 18, 2008 meeting.

I recommend this ordinance be adopted.

H. Ordinance 2008-15(AS)
An Ordinance Appropriating To The Manager The Sum Of $5,000 As Funding For The Jensen-Olson Arboretum, Grant Funding Provided By The Stanley Smith Horticultural Trust.

Economic Impact Note

This ordinance appropriates a $5,000 grant from the Stanley Smith Horticultural Trust to fund the purchase of engraved aluminum plant labels for the Jensen-Olson Arboretum.

I recommend this ordinance be adopted.

IX. UNFINISHED BUSINESS

X. NEW BUSINESS

A. Liquor License - Renewals

1. Beverage Dispensary Licenses:
License #76: Arctic Bar Inc. d/b/a Arctic Bar, 148 S. Franklin Street
License #674: Lucky Lady Inc. d/b/a Lucky Lady, 192 S. Franklin Street
License #2766: Alaska Red Dog Saloon LLC, d/b/a Red Dog Saloon, 278 S. Franklin Street

Beverage Dispensary Seasonal License:
License #3720: Mt. Roberts Tramway Ltd Partnership d/b/a Timberline Bar & Grill, 1800 Ft. Level, Mt. Roberts

Club License:
License # 4034: Juneau Moose Lodge #700 d/b/a Loyal Order of the Moose #700, 8335 Airport Blvd.

Package Store Licenses:
License #849: Oke Hui Rodman d/b/a Percy’s Liquor Store, 214 Front Street
License #3352: Costco Wholesale Corporation d/b/a Costco Wholesale #107, 5225 Commercial Way

Restaurant/Eating Place Licenses:
License #188 Bullwinkle’s Inc. d/b/a Bullwinkle’s Pizza, 318 Willoughby Ave.
License #1690 Bullwinkle’s Inc. d/b/a Bullwinkle’s Pizza, 2687 Mendenhall Loop Mall Road
License #2641: Fernando & Marissa Abad d/b/a F&M Oriental Express Restaurant, 210 Seward Street

The above listed liquor licenses are before the Assembly to either protest or waive its right to protest the renewals of these licenses.

In addition to the above listed liquor license renewals, the following notice of applications for a transfer and a duplicate license were received from the Alcohol Beverage Control staff in January. Action on these applications is being expedited in anticipation of the Alcohol Beverage Control Board meeting being held in Juneau on February 24, 2009.

B. Liquor License – Beverage Dispensary

1. Transfer of Beverage Dispensary License #4868
From: BCM, Inc. d/b/a Marlintini’s (the transfer to BCM, Inc. from Sea Dawgs, Inc. is currently pending protest by CBJ )
To: Catapult Inc., d/b/a Flight Deck, Physical Location #2 Marine Way, Suite 128

2. Duplicate Beverage Dispensary License #4864
Tailwind, Inc., d/b/a Hangar on the Wharf – Physical Location #2 Marine Way, Suite 128.

The Finance, Police, Fire, and Community Development Departments have reviewed the above businesses for compliance with CBJ Code. Enclosed in your Human Resources Committee packets are copies of the notices received from the Alcohol Beverage Control (ABC) staff along with the recommendations by CBJ staff for each of these licenses.

The Human Resources Committee met earlier this evening, Monday, February 2, 2009, and will report on its action.

I recommend the Assembly adopt the Human Resources Committee's recommendations for action from tonight’s meeting.

XI. STAFF REPORTS

XII. ASSEMBLY REPORTS

A. Mayor’s Report
B. Committee Reports
C. Liaison Reports
D. Presiding Officer Reports

XIII. ASSEMBLY COMMENTS AND QUESTIONS

XIV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

XV. EXECUTIVE SESSION

XVI. ADJOURNMENT

Note: Agenda packets are available for review online at www.juneau.org.

ADA accommodations available upon request: Please contact the Clerk’s office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s office telephone number is 586-5278, TDD 586-5351, e-mail: city_clerk@ci.juneau.ak.us

Office of the City Clerk, 155 South Seward Street, Juneau, Alaska 99801
 
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