ASSEMBLY AGENDA/MANAGER’S REPORT
THE CITY AND BOROUGH OF JUNEAU, ALASKA
Monday, November 17, 2008, 7:00 – 11:00 PM
Assembly Chambers – Municipal Building
Regular Meeting No. 2008-34

 

I. FLAG SALUTE

II. ROLL CALL

III. SPECIAL ORDER OF BUSINESS

A. Employee Recognition – Natasha Petrofsky

IV. APPROVAL OF MINUTES

A. November 3, 2008 – Regular Meeting 2008-33

V. MANAGER’S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS.
(Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).

VII. CONSENT AGENDA

A. Public Requests for Consent Agenda Changes, Other Than Ordinances for Introduction

B. Assembly Requests for Consent Agenda Changes

C. Assembly Action

1. Ordinances for Introduction

a. Ordinance 2008-35
An Ordinance Authorizing A Loan In An Amount Not To Exceed $8,183,000.00 From The Central Treasury To The Airport Fund For The Purpose Of Providing Interim Financing For The Airport Terminal Expansion And Renovation Project.

This ordinance would allow the Airport to borrow up to $8,183,000 from the Central Treasury for the Airport Terminal Expansion and Renovation Project. The project is scheduled to run for approximately 30 months. Project cash disbursements will occur over time, and the actual loan amount will be determined based on the cash flow needs of the project.

The Airport has projected that the actual amount of the loan will likely not exceed $5.7 million. These loans will occur in FY10 ($4.7 million) and FY11 ($1 million). The loans would include interest estimated by the Finance Director at the average rate the CBJ earned or would earn on Central Treasury investments over the applicable loan period. The principal and interest on the balance would be repaid to the Central Treasury from future 1% temporary sales taxes and Passenger Facility Charges revenues allocated and appropriated to the project. These loans would be provided under code section 57.05.045, Central Treasury Loans. This code section provides for the following.

(a) The finance director may invest temporary idle money in the central treasury in short-term loans to specified funds of the City and Borough for the purpose of capital acquisitions upon approval of the assembly by ordinance. Such loans shall be included in the central treasury investment portfolio.

(b) Except as otherwise specifically provided in the ordinance establishing the loan, the balance of the loan shall bear interest at the rate estimated by the finance director to be the average rate the City and Borough earned or will earn on its certificates of deposit over the applicable period with interest computed on an annual basis; principal and interest on the balance shall be repaid to the central treasury from future revenues appropriated by the assembly for the purpose of repayment. The term of the loan shall not exceed five years.

I recommend that this ordinance be introduced and referred to the Assembly Finance Committee.

b. Ordinance 2008-15(X)
An Ordinance Appropriating To The Manager The Sum Of $98,868 As Funding For The Shortfall In The Permanent Principal Balance Of The Jensen-Olson Arboretum Endowment Fund, Funding Provided By The General Fund Balance.

Economic Impact Note

This ordinance would appropriate $98,868 from the General Fund to cover the shortfall in the permanent principal balance of the Jensen-Olson Arboretum Endowment Fund. The shortfall in the principal balance resulted from the following:

• In 2007, major maintenance work on the arboretum was required. At the time, it was not clear whether the principal balance of the Endowment Fund could be used for this type of maintenance. The major maintenance costs exceeded the interest earnings of the fund by $10,378. It was later determined by CBJ’s Law Department that the principal balance could not be used for these costs; therefore it is necessary to returns this amount to the principal balance.

• In 2008, the fund did not earn interest due to the market conditions at yearend. The total operating costs exceeded the income of the fund by $88,490. Again, to comply with the terms of the Endowment, it is necessary that the fund be repaid.

The earnings from the Endowment Fund are used to support the operations of the Arboretum. The proceeds of the Endowment Fund are invested in a separate portfolio from our operating funds and it includes some equity investments. It is anticipated that over the long-term, the investments in this portfolio will be able to repay these amounts. As such, the funding provided by this ordinance is considered a loan from the General Fund that will be paid back as earnings permit.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

c. Ordinance 2008-15(Z)
An Ordinance Appropriating To The Manager The Sum Of $311,584 As Funding For The Metropolitan Medical Response System, Grant Funding Provided By The State Of Alaska, Department Of Military And Veterans Affairs.

Economic Impact Note

This ordinance would appropriate $311,584 from the 2008 Metropolitan Medical Response System (MMRS) Grant Program. This grant is provided by the Alaska Department of Military and Veterans Affairs.

This funding will be used for planning, training, and equipment purchases for the MMRS program in Southeast Alaska. These funds will be spent among the various communities involved in the system.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

d. Ordinance 2008-15(AA)
An Ordinance Appropriating To The Manager The Sum Of $80,000 As Funding For Emergency Operations Planning And Notification System, Grant Funding Provided By The State Of Alaska, Department Of Military And Veterans Affairs.

Economic Impact Note

This ordinance would appropriate $80,000 from the 2008 State Homeland Security Grant Program. This grant is provided by the Alaska Department of Military and Veterans Affairs.

Approximately $70,000 will be used to purchase and install the software and hardware for a system that will provide outbound calling to citizens during an emergency and the remaining $10,000 will be used to contract for revisions to the CBJ Emergency Operations Plan.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

e. Ordinance 2008-15(AD)
An Ordinance Appropriating To The Manager The Sum Of $513,000 As Partial Funding For The Airport Terminal Renovation Project, Funding Provided By An Alaska Energy Authority Grant.

Economic Impact Note               Letter

This ordinance would appropriate $513,000 to the Airport Passenger Terminal Renovation Capital Improvement Program (CIP), funding provided by an Alaska Energy Authority grant.

This grant was awarded to assist in the installation of a ground source heat system. It has been determined that this alternative energy source will save a considerable amount of Airport operating costs.

The Airport Board approved this request at its October 8, 2008 meeting and the Public Works and Facilities Committee approved this request at its October 13, 2008 meeting.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

f. Ordinance 2008-15(AH)
An Ordinance Appropriating to the Manager the Sum of $446,918 as Funding for The Jordan Creek Sediment Analysis Capital Improvement Project, Grant Funding Provided by an Alaska Department of Environmental Conservation Municipal Grant.

Economic Impact Note

This ordinance would appropriate $446,918 to the Jordan Creek Sediment Analysis Capital Improvement Project (CIP), funding provided by an Alaska Department of Environmental Conservation municipal matching grant.

This grant was awarded to assist in the construction of sediment traps along the tributary by the East Valley Reservoir tank and to realign the channel of Jordan Creek by Jennifer Drive. The Assembly approved $405,000 from the water fund this summer to provide CBJ’s matching funds for this grant. This project is planned for the 2009 construction season.

The Public Works and Facilities Committee approved this request at its October 27, 2008 meeting.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

2. Bid Award

a. E09-075 – Casey Shattuck Reconstruction, Phase IV

Map

Bids were opened on November 5, 2008. The bid protest period expired at 4:30 p.m. on November 7, 2008. Results of the bid opening are as follows:

This project consists of reconstruction of West Eleventh Street, from Glacier Avenue to A Street, D, C, and B Streets, from West Eleventh Street to West Twelfth Street, and various alley segments in this area. An Additive Alternate includes reconstruction of A Street, from West Eleventh Street to West Twelfth Street, and the alley to the east.

I recommend award of this project to Arete Construction Corporation, in the amount of the Base Bid and the Additive Alternate, for a total award of $1,234,789.

VIII. PUBLIC HEARING

A. Ordinance 2008-36
An Ordinance Amending The Public Finance Code To Adopt The State's Revised Name For The Community Revenue Sharing Program.

This ordinance will modify the language of CBJ 57.05.022(b)(4), Disposition of State Subventions. This section currently refers to the State’s Safe Communities program, which no longer exists and has been replaced by the Community Revenue Sharing program. This revision would simply change the reference from Safe Communities to Community Revenue Sharing.

I recommend this ordinance be adopted.

B. Ordinance 2008-15(AB)
An Ordinance Appropriating To The Manager The Sum Of $43,900 As Funding For Implementation Of The Juneau Coastal Management Program FY09 Required Tasks, Grant Funding Provided By The State Of Alaska Department Of Commerce, Community And Economic Development.

Economic Impact Note

This ordinance would appropriate a $43,900 grant from the State of Alaska, Department of Commerce, Community and Economic Development. This grant is for implementation of the Juneau Coastal Management Program FY09 Required Tasks, in cooperation with the Alaska Coastal Management Program. This grant requires a local match of 50% equaling $21,950, which will be met with the current operating budget of the Community Development Department.

I recommend this ordinance be adopted.

C. Ordinance 2008-15(AC)
An Ordinance Appropriating To The Manager The Sum Of $147,000 As Funding For The Juneau School District Safety Upgrades Capital Improvement Project, Grant Funding Provided By The FY 08 Designated Legislative Grants (Municipality).

Economic Impact Note

This ordinance would appropriate a $147,000 grant from the Alaska Department of Commerce, Community, and Economic Development for the new Juneau School District Safety Upgrades Capital Improvement Project.

The Juneau School District Emergency Preparedness Plan includes teacher action in the event of a school-based emergency to lock doors and keep students in place and for those in offices to secure doors from entry. Currently teachers have to step outside their classrooms or offices and use a key to secure the classroom entry door, placing them in harms way in the event of an incident on campus. This grant would fund the purchase and installation of new door locks that can be locked from the inside of the classroom or office to alleviate that condition.

The School Board Facilities Committee approved this request at its October 21, 2008 meeting.

I recommend this ordinance be adopted.

D. Ordinance 2008-15(AE)
An Ordinance Appropriating To The Manager The Sum Of $1,763,158 As Partial Funding For The Airport Terminal Expansion Project, Funding Provided By The Passenger Facility Charge
.

Economic Impact Note

This ordinance would appropriate $1,763,158 to the Airport Passenger Terminal Expansion Capital Improvement Project, funding provided by the Passenger Facility Charges (PFC).

This appropriation is necessary because Federal Aviation Association Airport Improvement Funding for the terminal was redirected to the Runway Safety Area project. This amount represents a 25% increase to the existing approved PFC funding for the terminal project.

The Airport Board approved this ordinance on October 8, 2008 and the Public Works and Facilities Committee recommended this action at its October 13, 2008.

I recommend this ordinance be adopted.

E. Ordinance 2008-15(AF)
An Ordinance Appropriating To The Manager The Sum Of $276,476 As Partial Funding For The Juneau International Airport Runway Safety Area Construction Capital Improvement Project, Grant Funding Provided By The State Of Alaska Department Of Transportation And Public Facilities.

Economic Impact Note

This ordinance would appropriate a $276,476 grant for the Runway Safety Area, Aircraft Apron (NE and NW Quad Areas), and Phase 2 Capital Improvement Project. This grant is provided by the State of Alaska Department of Transportation and Public Facilities.

This grant is half of the required 5% match for a Federal Aviation Administration grant. The remaining matching funds have been appropriated.

The Airport Board approved this appropriation at its March 12, 2008 meeting.

I recommend this ordinance be adopted.

F. Ordinance 2008-15(AG)
An Ordinance Appropriating to the Manager the Sum of $2,000,000 as Partial Funding for the Thunder Mountain High School Capital Improvement Project, Funding Provided by 2006 General Obligation Bond Interest Income.

Economic Impact Note

This ordinance would appropriate $2,000,000 to the Thunder Mountain High School Capital Improvement Program (CIP), funding provided by unbudgeted 2006 General Obligation (GO) School Bond interest income.

As of September 2, 2008, the Thunder Mountain High School CIP fund had accrued $2,568,995 in unbudgeted GO bond interest income, of which staff recommends appropriating $2,000,000. Of these funds, $1,500,000 was previously approved by the Project Team as part of the facility’s funding package. The additional $500,000 should be sufficient to fund the completion of the auditorium (alternates 4 and 5).

The High School Project Team approved this appropriation at its October 8, 2008 meeting.

I recommend this ordinance be adopted.

IX. UNFINISHED BUSINESS

X. NEW BUSINESS

A. Liquor License

1) Involuntary Ownership & Location Transfer of Beverage Dispensary License #4370
Transfer FROM: Sea Dawgs Inc. d/b/a Doc Waters
Transfer TO: B.C.M. Inc. d/b/a Marlintini’s Lounge License #4842
President Ethan Billings
Location: 9121 Glacier Highway, Juneau, AK 99801

The above listed liquor license action is before the Assembly to either protest or waive its right to protest this action.

The Finance, Police, Fire, and Community Development Departments have reviewed the above business for compliance with CBJ Code. Enclosed in your Human Resources Committee packets are copies of the notices received from the Alcohol Beverage Control (ABC) staff.

The Human Resources Committee met earlier this evening, Monday, November 17, 2008 and will report on its recommendation with regard to this liquor license.

I recommend the Assembly adopt the Human Resources Committee's recommendation for action from tonight’s meeting.

XI. STAFF REPORTS

XII. ASSEMBLY REPORTS

A. Mayor’s Report
B. Committee Reports
C. Liaison Reports
D. Presiding Officer Reports

XIII. ASSEMBLY COMMENTS AND QUESTIONS

XIV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

XV. EXECUTIVE SESSION

A. Seawalk Negotiations

XVI. ADJOURNMENT

Note: Agenda packets are available for review at the Juneau Municipal Libraries and online at www.juneau.org.

ADA accommodations available upon request: Please contact the Clerk’s office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s office telephone number is 586-5278, TDD 586-5351, e-mail: city_clerk@ci.juneau.ak.us

Office of the City Clerk, 155 South Seward Street, Juneau, Alaska 99801
 
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