ASSEMBLY AGENDA/MANAGER’S REPORT
THE CITY AND BOROUGH OF JUNEAU, ALASKA
Monday, August 11, 2008, 7:00 – 11:00 PM
Assembly Chambers – Municipal Building
Regular Meeting No. 2008-24


I. FLAG SALUTE

II. ROLL CALL

III. SPECIAL ORDER OF BUSINESS

A. Employee Recognition

IV. APPROVAL OF MINUTES

A. July 14, 2008 – Regular Meeting 2008-21
B. July 25, 2008 – Special Meeting 2008-22
C. August 4, 2008 – Special Meeting 2008-23

V. MANAGER’S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS.
(Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).

VII. CONSENT AGENDA

A. Public Requests for Consent Agenda Changes, Other Than Ordinances for Introduction

B. Assembly Requests for Consent Agenda Changes

C. Assembly Action

1. Ordinances for Introduction

a. Ordinance 2008-23
An Ordinance Authorizing The City And Borough To Issue General Obligation Bonds In The Principal Amount Of Not To Exceed $1,680,000 To Finance Construction Of A Covered Play Area At Dzantik’i Heeni Middle School, And Submitting A Proposition To The Voters At The Election To Be Held Therein On October 7, 2008.

This ordinance would authorize placing on the October 7, 2008 general election ballot, the question of issuing $1,680,000 in 10-year General Obligation (GO) bonds for the purposes of designing and constructing a covered play area at Dzantik’i Heeni Middle School. The project design proposes a 60’ x 100’ covered play area, translucent roofing, concrete slab on grade, and lighting.

This project qualifies for 70% State reimbursement under the State’s School Construction Bond Debt Reimbursement Program. The funding for the State’s reimbursement program is subject to annual appropriation. If the State fully funds the reimbursement program, the total annual debt service costs after State reimbursement, assuming an interest rate of 4.4%, will be $65,000. This amount of debt service would require an annual property tax levy of approximately $2.00 per $100,000 of assessed value.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

b. Ordinance 2008-24
An Ordinance Providing For The Issuance And Sale Of Short Term Notes Of The City And Borough In The Aggregate Principal Amount Of Not To Exceed $5,300,000 For The Purpose Of Providing Interim Financing For The Public Works Combined Shop Project.

This ordinance would authorize borrowing $5.3 million in short-term notes to provide partial funding for the construction of the Public Works Combined Shop Facility. The notes will be repaid from the 1% temporary sales tax levy approved by the voters. The notes will be for a period that will not extend beyond June 30, 2010.

This financing approach was presented and approved by the Assembly as part of the proposed timing plan for completing the package of capital improvement projects funded with the 1% temporary sales tax levy.

The actual amount to be borrowed will depend upon the cash flow needs of the project, and may be substantially less than this authorization.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

c. Ordinance 2008-15(E)
An Ordinance Appropriating To The Manager The Sum Of $2,800,000 As Partial Funding For The Airport Terminal Expansion Capital Improvement Project, And For Replacement Of The Commercial Passenger Vessel Dock Retaining Wall, Grant Funding Provided By The Alaska Department Of Commerce, Community And Economic Development.

Economic Impact Note

This ordinance would appropriate a $2.8 million grant from the Alaska Department of Commerce, Community and Economic Development. Of this total amount, $1.3 million will be used for the Airport Terminal Expansion Project (baggage area and facility improvements) and $1.5 million is for replacement of the commercial passenger vessel dock retaining wall in the area of the Mt. Roberts Tram.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

d. Ordinance 2008-15(H)
An Ordinance Appropriating To The Manager The Sum Of $50,000 As Partial Funding For Development And Implementation Of Stormwater Management Standards And Guidelines, Grant Funding Provided By The United States Fish And Wildlife Service.

Economic Impact Note

Memorandum

This ordinance would appropriate $50,000 of a U.S. Fish and Wildlife Service (USFWS) grant for the purposes of creating a technical manual for stormwater management and to develop an ordinance to implement the manual in planning and design practice.

The funding will be used to hire a consultant to perform the scientific and technical analysis necessary to develop the standards and guidelines, write the technical manual, and guide the CBJ through the process of public participation and implementation. The funding will also support CBJ staff time.

This USFWS grant does not require an additional match.

Ordinance 2008-15(A), provides a related grant of $90,000 from the Alaska Department of Environmental Conservation for this program.

The Public Works and Facilities Committee recommended this appropriation at its May 19, 2008 meeting.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

e. Ordinance 2008-15(I)
An Ordinance Appropriating To The Manager The Sum Of $7,500 As Partial Funding For The Local Emergency Planning Committee Program, Grant Funding Provided By State Of Alaska Department Of Military And Veterans Affairs
.

Economic Impact Note

This ordinance would appropriate $7,500 for the Local Emergency Planning Committee (LEPC) program. Grant funding is provided by the State of Alaska, Department of Military and Veterans Affairs.

There is no match required for this grant. These funds will be used to fund travel for LEPC members and the coordinator to LEPC meetings and to further the goals of the LEPC in Juneau. Last year the LEPC purchased display racks for preparedness materials to increase community awareness of things they could do to increase their personal preparedness. I anticipate that the LEPC will procure additional display racks and the materials to stock these racks using funds from the FY09 award.

The LEPC meets on a monthly basis and will have further discussion at the next meeting regarding the most effective way to expend these funds.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

f. Ordinance 2008-15(K)
An Ordinance Appropriating To The Manager The Sum Of $33,900 As Partial Funding For The Eaglecrest Beginner Chairlift Capital Improvement Project, Funding Provided By Private Donations.

Economic Impact Note

This ordinance would appropriate $33,900 for the Eaglecrest Beginner Chairlift Capital Improvement Project (CIP). Funding is provided by private donations raised through community fundraising

Over $200,000 has been raised through community fundraising to support construction of both the mid-mountain chairlift and the beginner chairlift at Eaglecrest. A previous ordinance appropriated funds to the mid-mountain chairlift. A total of $33,900 remains to be appropriated to the beginner chairlift.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

g. Ordinance 2008-15(L)
An Ordinance Appropriating To The Manager The Sum Of $60,000 As Funding For The Repair Of Fuel Tank Plumbing At The Mendenhall Wastewater Treatment Plant, Funding Provided By Sewer Funds In The Fuel Tank Replacement And Site Cleanup Capital Improvement Project.

Economic Impact Note

This ordinance would appropriate $60,000 for repair of the fuel tank plumbing at the Mendenhall Wastewater Treatment Plant. This appropriation will close out the Fuel Tank Replacement and Site Cleanup capital improvement project, returning the funds to the Sewer Fund.

The Public Works and Facilities Committee recommended this appropriation request at its meeting on July 7, 2008.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

h. Ordinance 2008-15(M)
An Ordinance Appropriating To The Manager The Sum Of $500,000 As Funding For The Sculpture Of A Bronze Whale At The Downtown Waterfront, Funding Provided By The Sales Tax Budget Reserve
.

This ordinance would appropriate $500,000 for the sculpture of a bronze whale at the downtown waterfront. Funding will be provided by the Sales Tax Budget Reserve.

The money would be made available to the Whale Committee, a group of private citizens that have formed to fundraise for construction of the sculpture. These funds would be a source for other matching grants and would be used to start the bronze sculpting and casting process.

As this is a policy decision, I have no recommendation.


2. Resolutions

a. Resolution 2448
A Resolution Regarding The Alaska Department Of Environmental Conservation's Mendenhall Valley Ambient Air Quality Standards.

Resolution 1612

ADEC Letter

The Alaska Department of Environmental Conservation (ADEC) has prepared the Mendenhall Valley PM10 Limited Maintenance Plan, and requests the Assembly indicate concurrence with the air quality plan in the form of a resolution.

The resolution will be submitted to Environmental Protection Agency (EPA) with a request from ADEC to re-designate the Mendenhall Valley from nonattainment to attainment for the PM10 national ambient air quality standard. An electronic version of the Plan is available at the following web address:
www.dec.state.ak.us/air/anpms/as/doc/MAY07_Draft_Juneau_PM10_Plan.pdf.

The Lands Committee recommended this item be forwarded to the Assembly for approval at its July 7, 2008 meeting.

I recommend this resolution be adopted.

3. Transfers

a. Transfer T-884 - Transferring $764,772 In School General Obligation Bond Funds To The Thunder Mountain High School Capital Improvement Project (454-83).

Impact of Budget Action

This ordinance would transfer $764,772 in School General Obligation (GO) bond funds to the Thunder Mountain High School Capital Improvement Project (CIP) (454-83).

Funds for this transfer are provided by the following:

1) 2004C GO School Bond funds from the Floyd Dryden Middle School Renovation II CIP (454-84) - $312,770
2) 2004A&B GO School Bond funds from the J-D High School Renovation CIP (454-76) - $216,313
3) 2004B GO School Bond funds from the J-D High School Renovation II CIP (454-80) - $235,689

The Floyd Dryden Middle School projects are both substantially complete with the exception of minor punch list items (Phases I and II) and 1% for Art (Phase II).

The Juneau-Douglas High School Renovation projects are substantially complete with the exception of the video conferencing system and minor 1% for Art work.

The School District Facilities Committee approved this transfer at its March 6, 2007 meeting. The School Board approved this transfer at its March 6, 2007 meeting.

I recommend this transfer be approved.

b. Transfer T-885 - Transferring $150,000 In Areawide Street Sales Tax From The Downtown Side Street Improvements Phase 3 Capital Improvement Project To A New CIP Replacing Jordan Creek Bridge.

Impact of Budget Action

Memorandum

The Jordan Creek Bridge at Trout Street has been closed to vehicle traffic because of its substandard condition. The Public Works Department has determined that repairs would not be cost effective nor increase the bridge load capacity, so the bridge will remain closed until it can be replaced.

T-885 would transfer $150,000 from the Downtown Side Street Improvements Phase 3 CIP to create a new project, and begin the permitting, design, and construction cost estimate of a new structure to replace the existing bridge at Jordan Creek.

The Public Works and Facilities Committee approved this request at its July 7, 2008 meeting.

I recommend this transfer be approved.

VIII. PUBLIC HEARING

A. Ordinance 2007-21(BD)
An Ordinance Appropriating To The Manager The Sum Of $3,813,750 To Fund The City And Borough Of Juneau’s Fiscal Year 2008 Public Employee Retirement System Contribution, Funding Provided By The Alaska Department Of Administration.

This is a housekeeping ordinance that will reflect, for accounting purposes, the State’s 12.51% Public Employee Retirement System (PERS) contribution for FY08, and the difference between the 22% PERS rate paid to the State for Tier IV personnel and the PERS rate for Tier IV. This ordinance would increase the personnel benefits citywide by $3,813,750 to reflect the PERS employer contributions paid directly by the State into the PERS on behalf of the CBJ. This amount was one-time funding approved by the legislature in the 2007 session for FY08, SB53.

I recommend this ordinance be adopted.

B. Ordinance 2008-22
An Ordinance Providing For The Issuance And Sale Of General Obligation Bonds In The Principal Amount Of Not To Exceed $4,000,000; Providing For The Form And Terms Of The Bonds And For Unlimited Tax Levies To Pay The Bonds; Providing For The Appointment Of A Bond Registrar; and Authorizing a Preliminary Official Statement
.

This ordinance would authorize the issuance of up to $4,000,000 in General Obligation (GO) Bond debt. This debt issuance is part of the $19.8 million in Dimond Park
Swimming Pool GO debt approved by voters on October 2, 2007. The bonds will be offered in $1,000 increments directly to Juneau residents as mini-bonds. The amounts and maturities of the bonds will be determined based upon buyer interest at the time of the sale. The maturities will run from one year to 15 years. The bond sale is scheduled for September 13, 2008. Bond interest rates will be set by CBJ’s Financial Advisor, Seattle-Northwest Securities Corporation, the business day before the bonds are offered for sale.

I recommend this ordinance be adopted.

C. Ordinance 2008-15(A)
An Ordinance Appropriating To The Manager The Sum Of $90,000 As Partial Funding For Development And Implementation Of Stormwater Management Standards And Guidelines, Grant Funding Provided By The Alaska Department Of Environmental Conservation.

Economic Impact Note

This ordinance would appropriate a $90,000 Alaska Department of Environmental Conservation (DEC) grant for the purpose of creating a technical manual for stormwater management, and to develop an ordinance to implement the manual in planning and design practice.

The funding will be used to hire a consultant to perform the scientific and technical analysis necessary to develop the standards and guidelines, write the technical manual, and guide the CBJ through the process of public participation and implementation. The funding will also support CBJ staff time.

Appropriating Ordinance 2008-15(H) is set for introduction on the Consent Agenda and is an additional grant from the United States Fish and Wildlife Service for $50,000 for this project.

The DEC grant requires a match of $62,880. The FY09 Capital Improvement Plan includes this match.

The Public Works and Facilities Committee recommended this appropriation at its May 6, 2008 meeting.

I recommend this ordinance be adopted.

D. Ordinance 2008-15(B)(b)
An Ordinance Appropriating To The Manager The Sum Of $2,215,607 As Partial Funding For The Bartlett 2005 Capital Improvement Project, Funding Provided By 2004 Revenue Bond Interest Income
.

Economic Impact Note

This ordinance would appropriate $2,215,607 of accrued bond interest income from the 2004 Bartlett Regional Hospital (BRH) Revenue bonds into the Bartlett 2005 Capital Improvement Project.

The BRH Board recommended this appropriation at its June 24, 2008 meeting.

Version (b) reflects an increase of $221,984 as the final interest allocation calculation for the project. Figures were not available at the time of introduction.

I recommend this ordinance be adopted.

E. Ordinance 2008-15(C)
An Ordinance Appropriating To The Manager The Sum Of $10,506,094 As Partial Funding For The Runway Safety Area Construction Capital Improvement Project, Grant Funding Provided By The Federal Aviation Administration.

Economic Impact Note

This ordinance would appropriate $10,506,094 for the Runway Safety Area Construction Capital Improvement Project. Funding will be provided by a grant from the Federal Aviation Administration (FAA) Airport Improvement Program.

This is the second federal grant for this project to expand the runway safety area as required by the FAA, as well as site preparation for the improvement of the Northeast and Northwest Development Areas, and the Snow Removal Equipment Facility.

State of Alaska, Department of Transportation & Public Facilities (DOTPF) matching funds (2.5%) required for this grant will be appropriated once the DOTPF grant is received. Local matching funds (2.5%) have been appropriated through the Passenger Facility Charge program.

The Airport Board approved this action at its March 12, 2008 meeting.

I recommend this ordinance be adopted.

F. Ordinance 2008-15(D)
An Ordinance Transferring $609,551 To The Cruise Ship Berth Enhancement And Open Spaces Waterfront Land Acquisition Capital Improvement Projects, Funding Provided By The Marine Passenger Fee Fund.

Economic Impact Note

This ordinance would appropriate $609,551 of unexpended Marine Passenger Fees (MPF) to the Open Space Waterfront Land Acquisition and the Cruise Ship Berth Enhancement Capital Improvement Projects (CIP).

From: Marine Passenger Fee Fund:

Collaboration Juneau (General Fund) $ 30,500
Crossing Guards (Visitor Services) 18,700
Downtown Sidewalk Maintenance Fund (Roaded Service Area Fund) 20,200
69,400

CIP H354-75 Gold Creek Entrance Enhancement 72,167
CIP H354-76 Upgrade National Guard Dock 13,201
CIP H354-78 North Douglas Launch Ramp/Access Improvement 112
CIP H354-86 Accessible Gangway 100,000
CIP H354-88 Steamship Wharf Lightering Facility 60,000
CIP H354-90 Port Security Improvements 93,011
CIP R422-23 Archipelago Sidewalk Property 141,868
CIP D375-04 Wayfinding Signage Plan 15,984
CIP D374-80 Construct JCVB Visitor Center 41,030
CIP P396-39 Commercial Trail Planning/Development 2,778
540,151

To:
Open Space Waterfront Land Acquisition 230,031
Cruise Ship Berth Enhancement 379,520
$609,551

I recommend this ordinance be adopted.

G. Ordinance 2008-15(F)
An Ordinance Appropriating To The Manager The Sum Of $31,652 As Partial Funding For The Thunder Mountain High School Capital Improvement Project, Funding Provided By 2004 A&B General Obligation Bond Interest Income.

Economic Impact Note

This ordinance would appropriate $31,652 in accrued and unbudgeted School General Obligation (GO) bond interest income to the Thunder Mountain High School Capital Improvement Project (CIP) (454-83).

Funds for this appropriation are provided by the following:

1) 2004 A&B GO School Bond Interest Income from the Juneau-Douglas High School Renovation CIP (454-76) - $13,860
2) 2004B GO School Bond Interest Income from the Juneau-Douglas High School Renovation II CIP (454-80) - $17,792

The Juneau-Douglas High School Renovation (Phase I) is complete. The Juneau-Douglas High School Renovation II is substantially complete, with the exception of the video conferencing system and minor 1% for Art work.

The School District Facilities Committee approved this appropriation during its March 6, 2007 meeting. The School Board approved this appropriation at its March 6, 2007 meeting.

I recommend this ordinance be adopted.

H. Ordinance 2008-15(G)
An Ordinance Appropriating To The Manager The Sum Of $52,000 As Funding For Promotion Of The Alaska Statehood 50th Anniversary Celebration, Grant Funding Provided By The State Of Alaska, Office Of The Governor.

Economic Impact Note

MOA

This ordinance would appropriate $52,000 in grant funding for the purchase of approximately 5,000 Alaska Statehood 50th Anniversary Commemorative Medallions. The grant funding is provided by the State of Alaska, Office of the Governor.

Under the memorandum of agreement, these coins will be made available for resale to the public to celebrate Alaska’s 50th year of statehood. Capital City Celebrations Committee will distribute the medallions to Community Celebration Committees throughout the State, with approximately 800 being retained for sale. The funds generated from the medallion sales will be used by the Committee to fund Alaska Statehood 50th Anniversary celebration functions.

I recommend this ordinance be adopted.

IX. UNFINISHED BUSINESS

X. NEW BUSINESS

A. Regulation Amending Commercial Passenger Vehicle (Taxicab) Fare.

Regulations with Markups

Gladziszeski Memorandum

Taxi Rate Tables

The Manager's Office, in response to a request from the four taxicab companies, recommended the proposed change in taxi fares as a response to a significant increase in gasoline prices.

Unlike laws in most jurisdictions in the nation, Juneau’s current taxi regulations allow wait time charges (of $0.75 per minute) only when a customer requests a vehicle to wait, but not during traffic delays. These regulations would allow taxi drivers to charge $0.75 per minute ($45 per hour) when stopped or during traffic delays. Public comment for the regulations opened on July 11, 2008 and concluded on August 4, 2008. We received four comments during this period. There is a memorandum in the packet with additional information.

CBJ 01.60.260 provides the Assembly with three courses of action:

1. The Assembly may take up consideration of the regulation and approve it;
2. The Assembly may choose not to take up consideration of the regulation; in which case the regulation shall be deemed approved; or
3. The Assembly may disapprove the regulation. If the Assembly disapproves the regulation, it shall return the regulation to the Manager’s Office or direct the regulation be considered as an ordinance or resolution.

If the Assembly returns the regulation, it may state the reasons for disapproval but shall not establish explicit conditions for subsequent approval or amend the regulation.

Unless the Assembly directs otherwise, the Manager will issue the regulations with an effective date seven days after filing with the City Clerk.

XI. STAFF REPORTS

A. Update on Negotiations with the State of Alaska.

XII. ASSEMBLY REPORTS

A. Mayor’s Report
B. Committee Reports
C. Liaison Reports
D. Presiding Officer Reports

XIII. ASSEMBLY COMMENTS AND QUESTIONS

XIV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

XV. EXECUTIVE SESSION

XVI. ADJOURNMENT

Note: Agenda packets are available for review at the Juneau Municipal Libraries and online at www.juneau.org.

ADA accommodations available upon request: Please contact the Clerk’s office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s office telephone number is 586-5278, TDD 586-5351, e-mail: city_clerk@ci.juneau.ak.us

Office of the City Clerk, 155 South Seward Street, Juneau, Alaska 99801
 
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