ASSEMBLY AGENDA/MANAGER’S REPORT
THE CITY AND BOROUGH OF JUNEAU, ALASKA
Monday, July 14, 2008, 7:00 – 11:00 PM
Assembly Chambers – Municipal Building
Regular Meeting No. 2008-21

 

I. FLAG SALUTE

II. ROLL CALL

III. SPECIAL ORDER OF BUSINESS

IV. APPROVAL OF MINUTES

A. June 23, 2008 – Regular Meeting 2008-20

V. MANAGER’S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS.
(Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).

VII. CONSENT AGENDA

A. Public Requests for Consent Agenda Changes, Other Than Ordinances for Introduction

B. Assembly Requests for Consent Agenda Changes

C. Assembly Action

1. Ordinances for Introduction

a. Ordinance 2007-21(BD)
An Ordinance Appropriating To The Manager The Sum Of $3,813,750 To Fund The City And Borough Of Juneau’s Fiscal Year 2008 Public Employee Retirement System Contribution, Funding Provided By The Alaska Department Of Administration.

This is an housekeeping ordinance that will appropriately reflect, for accounting purposes, the State’s 12.51% Public Employee Retirement System (PERS) contribution for FY08, and the difference between the 22% PERS rate paid to the State for the TIER IV personnel and the PERS rate for TIER IV. This ordinance would increase the personnel benefits citywide by $3,813,750 to reflect the PERS employer contributions paid directly by the State into the PERS on behalf of the CBJ. This amount was one-time funding approved by the legislature in the 2007 session for FY08, SB53. Adoption of this ordinance will not impact the CBJ’s net budget.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

b. Ordinance 2008-22
An Ordinance Providing For The Issuance And Sale Of General Obligation Bonds In The Principal Amount Of Not To Exceed $4,000,000; Providing For The Form And Terms Of The Bonds And For Unlimited Tax Levies To Pay The Bonds; Providing For The Appointment Of A Bond Registrar; and Authorizing a Preliminary Official Statement.

This ordinance would authorize the issuance of up to $4,000,000 in General Obligation (GO) Bond debt. This debt issuance is part of the $19.8 million in Dimond Park Swimming Pool GO debt approved by voters on October 2, 2007. The bonds will be offered in $1,000 increments directly to Juneau residents as mini bonds. The amounts and maturities of the bonds will be determined upon buyer interest at the time of the sale. The maturities will run from one year to 15 years. The bond sale is scheduled for September 13, 2008. Bond interest rates will be set by Seattle-Northwest Securities Corporation (Financial Advisor) the business day before the bonds are offered for sale.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

c. Ordinance 2008-15(A)
An Ordinance Appropriating To The Manager The Sum Of $90,000 As Partial Funding For Development And Implementation Of Stormwater Management Standards And Guidelines, Grant Funding Provided By The Alaska Department Of Environmental Conservation.

Economic Impact Note

This ordinance would appropriate $90,000 in an Alaska Department of Environmental Conservation (DEC) grant for the purpose of creating a technical manual for stormwater management, and to develop an ordinance to implement the manual in planning and design practice.

The funding will be used to hire a consultant to perform the scientific and technical analysis necessary to develop the standards and guidelines, write the technical manual, and guide the CBJ through the process of public participation and implementation. The funding will also support CBJ staff time.

An additional grant from the US Fish & Wildlife Service for $50,000 is anticipated in FY09 for this project as well.

The DEC grant requires a match of $62,880. The FY09 Capital Improvement Plan includes this match.

The Public Works and Facilities Committee recommended this appropriation at its May 6, 2008 meeting.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

d. Ordinance 2008-15(B)
An Ordinance Appropriating To The Manager The Sum Of $1,993,623 As Partial Funding For The Bartlett 2005 Capital Improvement Project, Funding Provided By 2004 Revenue Bond Interest Income.

Economic Impact Note

This ordinance would appropriate $1,993,623 of accrued bond interest income from the 2004 Bartlett Regional Hospital (BRH) Revenue bonds into the Bartlett 2005 Capital Improvement Project.

The BRH Board recommended this appropriation at its June 24, 2008 meeting.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

e. Ordinance 2008-15(C)
An Ordinance Appropriating To The Manager The Sum Of $10,506,094 As Partial Funding For The Runway Safety Area Construction Capital Improvement Project, Grant Funding Provided By The Federal Aviation Administration.

Economic Impact Note

This ordinance would appropriate $10,506,094 for the Runway Safety Area Construction Capital Improvement Project. Funding will be provided by a grant from the Federal Aviation Administration (FAA) Airport Improvement Program.

This is the second federal grant for this project to expand the runway safety area as required by the FAA, as well as site preparation for the improvement of the Northeast and Northwest Development Areas, and the Snow Removal Equipment Facility.

State of Alaska Department of Transportation & Public Facilities (DOT&PF) matching funds (2.5%) required for this grant will be appropriated once the DOT&PF grant is received. Local matching funds (2.5%) have been appropriated through the Passenger Facility Charge program.

The Airport Board approved this action at its March 12, 2008 meeting.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

f. Ordinance 2008-15(D)
An Ordinance Transferring $609,551 To The Cruise Ship Berth Enhancement And Open Spaces Waterfront Land Acquisition Capital Improvement Projects, Funding Provided By The Marine Passenger Fee Fund.

Economic Impact Note

This ordinance would appropriate $609,551 of unexpended Marine Passenger Fees (MPF) to the Open Space Waterfront Land Acquisition and the Cruise Ship Berth Enhancement Capital Improvement Projects (CIP). Ordinance 2007-21(AV) returned $69,400 of MPF monies that were budgeted for specific purposes and not expended by the year ended June 30, 2007. Specifically, these funds were unexpended in the Collaboration Juneau, Tourism Opinion Survey, Crossing Guard, and Downtown Sidewalk Maintenance funds. 2007-21(BG) closed 10 CIPs that were funded, in part, with MPF monies. These projects are complete and the unexpended MPF monies were returned to the MPF fund.

From: Marine Passenger Fee Fund:

Collaboration Juneau (General Fund) $ 30,500
Crossing Guards (Visitor Services) $18,700
Downtown Sidewalk Maintenance Fund (Roaded Service Area Fund) $20,200
     Total:  $69,400

CIP H354-75 Gold Creek Entrance Enhancement    $72,167
CIP H354-76 Upgrade National Guard Dock   $13,201
CIP H354-78 North Douglas Launch Ramp/Access Improv.    $112
CIP H354-86 Accessible Gangway       $100,000
CIP H354-88 Steamship Wharf Lightering Facility       $60,000
CIP H354-90 Port Security Improvements     $93,011
CIP R422-23 Archipelago Sidewalk Property    $141,868
CIP D375-04 Wayfinding Signage Plan     $15,984
CIP D374-80 Construct JCVB Visitor Center   $41,030
CIP P396-39 Commercial Trail Planning/Development    $2,778
      Total:  $540,151

To:
Open Space Waterfront Land Acquisition    $230,031
Cruise Ship Berth Enhancement    $379,520
      Total:  $609,551

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

g. Ordinance 2008-15(F)
An Ordinance Appropriating To The Manager The Sum Of $31,652 As Partial Funding For The Thunder Mountain High School Capital Improvement Project, Funding Provided By 2004 A&B General Obligation Bond Interest Income.

Economic Impact Note

This ordinance would appropriate $31,652 in accrued and unbudgeted School General Obligation (GO) bond interest income to the Thunder Mountain High School Capital Improvement Project (CIP) (454-83).

Funds for this appropriation are provided by the following:

1) 2004 A&B GO School Bond Interest Income from the Juneau-Douglas High School Renovation CIP (454-76) - $13,860
2) 2004B GO School Bond Interest Income from the Juneau-Douglas High School Renovation II CIP (454-80) - $17,792

The Juneau-Douglas High School Renovation (Phase I) is complete. The Juneau-Douglas High School Renovation II is substantially complete, with the exception of the video conferencing system and minor 1% for Art work.

The School District Facilities Committee approved this appropriation during its March 6, 2007 meeting. The School Board approved this appropriation at its March 6, 2007 meeting.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

h. Ordinance 2008-15(G)
An Ordinance Appropriating To The Manager The Sum Of $52,000 As Funding For Promotion Of The Alaska Statehood 50th Anniversary Celebration, Grant Funding Provided By The State Of Alaska, Office Of The Governor.

Economic Impact Note

This ordinance would appropriate $52,000 in grant funds from the State of Alaska, Office of the Governor. The funds will be passed through to the Capital City Celebrations Committee. The funds are for promotion of the Alaska Statehood 50th Anniversary Celebration and will be used to purchase approximately 5,000 Alaska Statehood 50th Anniversary Commemorative Medallions. The Committee will sell the medallions to the public. The funds generated from the medallion sales will be used by the Committee to fund Alaska Statehood 50th Anniversary celebration functions.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

2. Transfers

a. Transfer T-882
Transferring $350,000 In FY07 Areawide Street Sales Tax And $100,000 In Rasmuson Grant Funding From The Eaglecrest Mountain Top Road Capital Improvement Project (CIP) To The Mid-Mountain Chairlift CIP And To The FAA Monitoring Station Electrical Upgrade Service CIP.

Impact of Budget Action

Construction of the multi-purpose corridor will facilitate the construction of the Mid-Mountain Chairlift and the power access corridor for the FAA Monitoring Station Electrical Service Extension. The construction of both the chairlift and the multi-purpose corridor were bid together as a cost savings measure.

This action allocates the scope of work from the Mountain Top Road CIP to two projects, the Mid-Mountain Chairlift and the FAA Monitoring Station Electrical Service Extension, thereby consolidating funding and construction costs.

The Public Works and Facilities Committee approved this action at its June 16, 2008 meeting.

I recommend this transfer be approved.

b. Transfer T-883
Transferring $50,000 Of Water Funds From The 4th Street Douglas Sewer Main Replacement Capital Improvement Project (CIP) To The Areawide Water Main Repairs CIP.

Impact of Budget Action

The Areawide Water Main Repairs CIP is an ongoing repair project for water main breaks and roadway patches created by breaks. This condition exists on Engineer’s Cutoff and Mendenhall Peninsula where a series of air release manholes have been chip sealed over and need to be exposed and raised to the surface to allow CBJ Water Utilities to perform routine maintenance. The 4th Street Douglas Sewer Main Replacement CIP is nearing completion and has ample funds available for closeout.

The Public Works and Facilities Committee approved this action at its June 16, 2008 meeting.

I recommend this transfer be approved.

c. Transfer T-884
Transferring $999,259 In School General Obligation (GO) Bond Funds To The Thunder Mountain High School Capital Improvement Project (CIP) (454-83).

Impact of Budget Action

Funds for this transfer are provided by the following:
3) 2000 B GO School Bond funds from the Floyd Dryden Middle School Renovation CIP (454-73) - $234,487
4) 2004 C GO School Bond funds from the Floyd Dryden Middle School Renovation II CIP (454-84) - $312,770
5) 2000 A&B GO School Bond funds from the Juneau-Douglas High School Renovation CIP (454-76) - $216,313
6) 2004 B GO School Bond funds from the Juneau-Douglas High School Renovation II CIP (454-80) - $235,689

The Floyd Dryden Middle School projects are both substantially complete with the exception of minor punch list items (Phases I and II) and 1% for Art (Phase II).

The Juneau-Douglas High School Renovation (Phase I) is complete. The Juneau-Douglas High School Renovation II is substantially complete with the exception of the video conferencing system and minor 1% for Art work.

The School District Facilities Committee approved this transfer during its March 6, 2007 meeting. The School Board approved this transfer at its March 6, 2007 meeting.

I recommend this transfer be approved.

3. Bid Awards

a. Bid E09-023 – Term Contract for Pearock

Bids were opened on the project on June 20, 2008. The bid protest period expired at 4:30 p.m. on June 24, 2008. Results of the bid opening are as follows:

This term contract is for the purchase and delivery of pearock that will be used as a winter traction aid. The contract period is from July 1, 2008 through June 30, 2009, with two, optional, one-year renewal periods.

Funding Source: Materials and Commodities
Encumbrance: $132,000

Award will be based upon the unit price of $36.20 per short ton (2,000 pounds). The price on the previous contract was $33.00, and previous to that it was $21.00 per ton.

I recommend award of this project to Channel Construction, in the amount bid, for a total award of $126,700.

VIII. PUBLIC HEARING

A. Ordinance 2008-21(b)
An Ordinance Establishing The Sustainability Fund.

This ordinance, prepared at the request of the Mayor and Assemblymember Stone, would create a fund within the CBJ general fund to receive donations for the purpose of meeting Juneau’s sustainability needs. This ordinance declares the intent of the Assembly that these funds be tracked separately and be available for appropriation by the Assembly for sustainability projects. Version (b) includes minor language changes recommended by the Finance Director.

I recommend this ordinance be adopted.

IX. UNFINISHED BUSINESS

X. NEW BUSINESS

A. Liquor Licenses
1. Ownership Transfer of Restaurant Eating Place License #4493 and Application for a Restaurant Designation Permit
Transfer From: Heritage Northwest Inc. d/b/a Wild Spice
Transfer To: Kwang Su Yoon & Dong Joon Yi d/b/a Wild Spice
Location: 140 Seward Street, Juneau

2. Restaurant Designation Permit Application
Quy T. Lam d/b/a Dragon Inn
Location: 5000 Glacier Highway, Juneau

This liquor license transfer is before the Assembly to either protest or waive its right to protest. The applications for Restaurant Designation Permits are before the Assembly to either approve or not approve.

The Finance, Police, Fire, and Community Development Departments have reviewed the above businesses for compliance with CBJ Code. Enclosed in your Human Resources Committee packets are copies of the notice of transfer and permit applications received from the Alcohol Beverage Control Board (ABC) staff.

The Human Resources Committee met earlier this evening, Monday, July 14, 2008 and will report on its recommendation with regard to these liquor license actions.

I recommend the Assembly adopt the Human Resources Committee's recommendations for action from tonight’s meeting.

B. Supplemental Agreement - Eaglecrest

Memo to Assembly - Kiefer

07/07/08 Public Works and Facilities Packet

During the October 2005 Municipal Election, the voters approved the addition of Supplemental Agreements to the Charter and to the Purchasing Code. A Supplemental Agreement allows existing contracts to be amended to include work that was outside the scope of the original contract, provided that a public interest finding is made.

On April 24, 2008, the Assembly approved award of the bid from Arete Construction for $1,132,400 for the construction of the Mid-Mountain Chairlift at Eaglecrest. Included in this project is construction of an access corridor (roadway) to a point just beyond the bottom terminal. The length of the access corridor was determined by available funding.

On June 23, 2008, the Assembly appropriated $1.3M of grant funding from the State Department of Commerce and Economic Development for the Douglas Island FAA Monitoring Station Electrical Service Extension project. Completion of the access corridor to the FAA Station is required for the installation of the power line.

A Supplemental Agreement to Arete Construction’s contract for an amount between $500,000 and $600,000, as needed, is proposed to complete the access corridor to the top of the mountain this fall. This portion of the project would be funded by the $1.3 million state grant.

Completion of the roadway to the top of the mountain would allow for savings in the construction of the chairlift, an earlier completion of the FAA project, and could allow for an earlier opening by Eaglecrest. Additionally, monies would be saved on the access corridor construction through the deletion of additional mobilization, bidding and contract management expenses.

The Public Works and Facilities Committee recommended, at its meeting on July 7, 2008, that the Assembly approve the Supplemental Agreement, as this agreement would be in the best interests of the City and Borough, as laid out by criteria detailed in the Charter and in 53.50.040 (C).

I recommend that the Assembly approve entering into this Supplemental Agreement with Arete Construction and that the Assembly direct Acting City Manager, Kim Kiefer, to sign this Supplemental Agreement.

C. Change Order – Auke Bay Loading Facility

Map

On February 11, 2008, the Assembly approved the award of a bid to Trucano Construction for construction of the Auke Bay Loading Facility. The Board is interested in issuing a change order in light of the current project finances in the amount of $600,000. This action will provide the funding to place fill, creating 0.6 acres of uplands support area to the facility. The change order will be funded with a combination of funds from the Loading Facility and the Harbors Deferred Maintenance CIPs. The Docks and Harbors Board, at its June 26, 2008 meeting, requested the Assembly approve this award.

Docks and Harbors has applied for a modification of an existing Conditional Use Permit and that will be heard by the Planning Commission on July 22, 2008.

I recommend, contingent upon Planning Commission approval of the modification to the Conditional Use Permit, that the Assembly approve this change order.

XI. STAFF REPORTS

A. Construction Activity Update – Dale Pernula

XII. ASSEMBLY REPORTS

A. Mayor’s Report
B. Committee Reports
     1. Executive Compensation Committee
C. Liaison Reports
D. Presiding Officer Reports

XIII. ASSEMBLY COMMENTS AND QUESTIONS

XIV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

XV. EXECUTIVE SESSION

XVI. ADJOURNMENT

Note: Agenda packets are available for review at the Juneau Municipal Libraries and online at www.juneau.org.

ADA accommodations available upon request: Please contact the Clerk’s office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s office telephone number is 586-5278, TDD 586-5351, e-mail: city_clerk@ci.juneau.ak.us

Office of the City Clerk, 155 South Seward Street, Juneau, Alaska 99801
 
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