ASSEMBLY AGENDA/MANAGER’S REPORT
THE CITY AND BOROUGH OF JUNEAU, ALASKA
Monday, June 2, 2008, 7:00 – 11:00 PM
Assembly Chambers – Municipal Building
Regular Meeting No. 2008-18

 

I. FLAG SALUTE

II. ROLL CALL

III. SPECIAL ORDER OF BUSINESS

A. Employee Recognition
1. Annie Foruria
2. Roger Healy

IV. APPROVAL OF MINUTES

A. May 12, 2008 – Regular Meeting 2008-15
B. May 16, 2008 – Special Meeting 2008-16
C. May 27, 2008 – Special Meeting 2008-17

V. MANAGER’S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS.
(Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).

VII. CONSENT AGENDA

A. Public Requests for Consent Agenda Changes, Other Than Ordinances for Introduction

B. Assembly Requests for Consent Agenda Changes

C. Assembly Action

1. Ordinances for Introduction

a. Ordinance 2008-19
An Ordinance Adopting The Revised Juneau Coastal Management Plan.

The State of Alaska requires local approval of the Juneau Coastal Management Plan (JCMP) by ordinance for formal acceptance as part of the Alaska Coastal Management Program (ACMP). This ordinance would result in approval of the final revised JCMP, which includes the revised policies and maps of the Juneau Wetlands Management Plan (JWMP).

The final revised JCMP includes 5 coastal management policies that address Waterfront Development Areas in Volume One, and 11 wetland policies in Volume Two, the JCMP JWMP. The former JCMP had 99 policies. These 16 remaining policies are modified versions of the policies currently in the CBJ Land Use Code. No new habitat policies or special habitat areas have been added to the plan. In accordance with direction of the Assembly and Planning Commission, all policies of the former JCMP, which have not been accepted by the State, have been retained in the CBJ Code. This revision only addresses which policies we may utilize in our comments to the state for Alaska Coastal Management Program project reviews. Any changes to the program at this stage would require sending the program back to both state and federal resource agencies for new review and approval.

After conducting a public hearing on this matter on April 22, 2008, the Planning Commission passed a motion recommending approval of an ordinance adopting the revised Juneau Coastal Management Plan.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

b. Ordinance 2007-21(BE)
An Ordinance Appropriating To The Manager The Sum Of $2,219,840 As Partial Funding For Fiscal Year 2008 Unanticipated Electricity And Fuel Cost Increases, Funding Provided By The Department Fund Balances, General Fund Balance, Enterprise Fund Fees, The Fire Service Area Fund Balance And The Roaded Service Area Fund Balance.

This ordinance would appropriate $2,219,840 for increases in electricity and fuel costs among several CBJ departments. Funding is provided by departmental fund balances, the general fund balance, enterprise fund fees, the fire service area, and roaded service area fund balances.

The Assembly Finance Committee reviewed and approved these increases at its meeting on May 16, 2008.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

c. Ordinance 2007-21(BF)
An Ordinance Appropriating to the Manager the Sum of $2,732,300 as Partial Funding for Various Departments’ Fiscal Year 2008 Operating Budget, Funding Provided by the Department Fund Balances, User Fees, and the Roaded Service Area Fund Balance.

This ordinance would appropriate $2,732,300 for increases in FY08 operational costs among several CBJ departments/divisions. Funding is provided by departmental fund balances, the general fund balance, user fees and the fire service area and roaded service area fund balances.

Streets
The Streets Division is anticipating a $352,000 shortfall in the current fiscal year operating budget due to unusually cold, wet weather and above average snowfalls resulting in increased costs in personnel, contractual services, fuel usage, equipment repairs, and road chemicals. Also, the addition of new infrastructure such as roads, sidewalks, streetlights, and storm drains continue to increase Streets operational costs. The anticipated funding for this shortfall is the Roaded Service Area Fund Balance.

Eaglecrest
Eaglecrest is anticipating a $6,900 shortfall in the current fiscal year operating budget. Due to increased revenues, it was decided to offer services not originally planned (a full-time terrain park as an example); the cost of these increased services has resulted in the $6,900 shortfall. Due to price increases, the revenue received was $72,200 over the amount budgeted, which will be used to fund this shortfall.

Bartlett Regional Hospital
The Bartlett Regional Hospital current year operating budget requires an increase in spending authority of $2,101,100 for personnel services due to wage increases and recruitment expenses. This increase will be funded with user fees.

Airport
The Airport anticipates exceeding its FY08 budgeted spending authority by $81,800. Expense increases are due to increased de-icing chemical prices. The shortfall will be covered using the Airport fund balance.

Docks and Harbors
The Docks and Harbors Department is anticipating a $96,800 shortfall in the current fiscal year operating budget due to unbudgeted overtime related to staff turnover, snow removal costs, and increased costs of materials and commodities. This increase will be funded with user fees.

Fleet
The Fleet Division is anticipating a $93,700 shortfall in the current fiscal year operating budget due to increased costs to repair and maintain existing equipment. The anticipated funding for this shortfall is the Roaded Service Area Fund Balance.

The Assembly Finance Committee reviewed and approved these increases at its meeting on May 16, 2008.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

d. Ordinance 2007-21(BG)
An Ordinance Transferring $542,918 To The Marine Passenger Fee And Downtown Parking Funds, The Source Being Unexpended Marine Passenger Fees And Downtown Parking Funds Budgeted To 11 Completed Capital Improvement Projects.

Economic Impact Note

This ordinance would transfer $540,151 of unexpended Marine Passenger Fees Fund (MPF) and $2,767 of unexpended Downtown Parking Fund monies that were budgeted to 11 Capital Improvement Projects.

Marine Passenger Fees:

CIP H354-75 Gold Creek Entrance Enhancement $ 72,167
CIP H354-76 Upgrade National Guard Dock 13,201
CIP H354-78 N Douglas Ramp/Access Improv. 112
CIP H354-86 Accessible Gangway 100,000
CIP H354-88 Steamship Wharf Lightering Facility 60,000
CIP H354-90 Port Security Improvements 93,011
CIP R422-23 Archipelago Sidewalk Property 141,868
CIP D375-04 Wayfinding Signage Plan 15,984
CIP D374-80 Construct JCVB Visitor Center 41,030
CIP P396-39 Commercial Trail Planning/Dev. 2,778
540,151
Downtown Parking Fund

CIP P396-51 Downtown Parking Major Maint. 2,767

These projects are complete, and this ordinance would transfer the unexpended balances from the projects back to the Marine Passenger Fee Fund and the Downtown Parking Fund.

An ordinance to transfer these unexpended funds to the Open Space Waterfront Land Acquisition and the Cruise Ship Berth Enhancement Capital Improvement Projects will be introduced at the June 23, 2008 meeting.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

e. Ordinance 2007-21(BJ)
An Ordinance Appropriating To The Manager The Sum Of $1,300,000 As Partial Funding For The Douglas Island FAA Monitoring Station Electrical Service Extension Capital Improvement Project, Grant Funding Provided By The Alaska Department Of Commerce, Community And Economic Development.

Economic Impact Note

This ordinance would appropriate a $1,300,000 grant from the Alaska Department of Commerce, Community and Economic Development (DCCED) for the Douglas Island Federal Aviation Administration (FAA) Monitoring Station Electrical Service Extension capital improvement project.

The CBJ maintains power to a weather monitoring station at the top of Eaglecrest Ski Area. These funds will be used to establish a reliable power source and transmission line to the monitoring station, as well as provide reliable access to the transmission line for repairs and maintenance.

Work began on this project with an earlier grant of $1,400,000 from DCCED.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

a. Ordinance 2007-22(A)
An Ordinance Appropriating To The School District The Sum Of $758,500 As Partial Funding For The District’s General Operations And $139,900 As Partial Funding For The District’s Special Revenue Operations And De-Appropriating State Foundation Funding And CBJ Support For School District General Operations, Funding Provided By The School District General Operations, Special Revenue Funds User Fees, State And Federal Grants, And Other.

This ordinance would make the following FY08 School District budget changes:

General Operations $ 758,500
Special Revenue 139,900
Total Budget Changes $ 898,400

Funding for the changes is provided from the following –

School District General Operations Fund Balance Usage $ 152,500
State Foundation Funding (129,000)
State Grants 664,700
Federal Grants 83,000
User Fees 38,000
CBJ Support To School District General Operations (29,700)
Support From Other Funds 118,900
Funding Sources for Changes $ 898,400

These adjustments are requested by the School District due to student enrollment falling short of projections, which reduces both the State Foundation Funding and CBJ allowable support to Education for operations, and to a net increase in State and Federal grants. The School District General Operations Fund fund balance replaces the majority of State Foundation funding and CBJ support for District general operations. In addition, State and Federal grant monies and user fees were received beyond the FY08 Assembly Adopted Budget.

This ordinance appropriates additional expenditures for general and special revenue operations.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

2. Resolutions

a. Resolution 2445
A Resolution De-Appropriating $102,160 From The Port Security Improvements Capital Improvement Project.

Economic Impact Note

This resolution de-appropriates $102,160 of grant funding for the Port Security Improvement capital improvement project. This funding was provided by the U.S. Department of Homeland Security. Docks and Harbors purchased a port security boat, dock fencing, security cameras, and vehicle access controls on the cruise ship docks with the grants. These items were purchased at a lower cost than originally estimated at the time Docks and Harbors applied for the grants. As a result, the resolution de-appropriates $102,160 of grant authority. The grant authority cannot be reprogrammed because the performance period of the grant program has expired.

I recommend this resolution be adopted.

3. Transfers

a. T-872               Impact To Budget Note

This request would authorize the transfer of $6,986 in General Sales Tax from the Eaglecrest Lodge Expansion CIP to the Lodge Improvements CIP. In FY06, $20,000 was transferred from the Lodge Improvements CIP to the Eaglecrest Lodge Expansion CIP, which is now complete and ready to be closed. This transfer returns the remaining funds to the Lodge Improvements CIP.

I recommend this transfer be approved.

b. T-877             Impact To Budget Note

This request would authorize the transfer $33,949 of unexpended Dock Funds from two completed capital improvement projects: Accessible Gangway and Steamship Wharf Lightering Facility to the Cruise Ship Berth Enhancement capital improvement project.

The Docks and Harbors Board approved this transfer at its May 15, 2008 meeting.

I recommend this transfer be approved.

c. T-878             Impact To Budget Note

This request would authorize the transfer of $15,000 of Water Funds from the Fourth Street Douglas Sewer Main Replacement capital improvement project to the West Juneau Water System Improvements capital improvement project.

This transfer is needed to account for additional work and increases in final quantities, specifically trench blasting and asphalt pavement. There are adequate funds available in the Fourth Street project after the transfer to complete the project.

The Public Works and Facilities Committee heard this request at its May 19, 2008 meeting, and recommended it be forwarded to the full Assembly.

I recommend this transfer be approved.

d. T-879             Impact To Budget Note

This request would authorize the transfer of $100,000 of 1% Prop 2 Sales Tax funds from Lower West Mendenhall Valley Sewer Project to a new project – Pederson Hill Sewer Extension.

This transfer would allow staff to keep the projects separate and to begin work on the next phase of the West Valley sewer expansion. This transfer will leave ample funding in the existing CIP to complete the infill project within the Industrial Boulevard area. The intended scope of the Pederson Hill Sewer project will be to extend sewer infrastructure and a bike path along Glacier Highway from Sherwood Lane to the top of Pederson Hill and a stub at Engineer’s Cutoff for future expansion.

The Public Works and Facilities Committee heard this request at its May 19, 2008 meeting and recommended it be forwarded to the full Assembly.

I recommend this transfer be approved.

4. Bid Awards

e. Bid # 08-118 - Type 1, Class 2 Ambulances for Capital City Fire and Rescue

Bids were opened on this project on May 9, 2008. The purpose of this bid is for the purchase and delivery of two new Type 1, Class 2 Ambulances for Capital City Fire and Rescue. The bid protest period expired at 4:30 p.m. on May 13, 2008.

I recommend award of this project to Braun Northwest, in the amount bid, for a total award of $297,150.

f. Bid Award DH08-260- Douglas City Dock Demolition

Bids were opened on May 22, 2008. Only one bid was received, from Trucano Construction, Inc., in the amount of $405,892 for the Base Bid, and $24,282 for Alternate A. The bid protest period expired at 4:30 p.m. on May 23, 2008.

Project Manager: Gary Gillette

Project Description: The project involves the removal and disposal of the Douglas City Dock. The dock is being removed in preparation for the installation of the Douglas Harbor Breakwater. The portion of the dock housing the weather monitoring station will remain. Alternate A would provide for repairs to a sinkhole at a point where the gravel lot abuts the weather station dock. Work must be completed by September 1, 2008. The Corps of Engineers expects to commence construction of the breakwater on September 1, 2008. The Docks and Harbors Board reviewed the bid at its May 29, 2008 meeting and recommended the Assembly award the base bid and Alternate A.

Engineer’s Estimate: $100,000 to $250,000

Funding Sources: 2003B General Obligation CIP Bonds and Alaska Department of Transportation Breakwater Grant.

I recommend award of this project to Trucano Construction, Inc., in the amount of the Base Bid and Alternate A, for a total award of $430,194.

VIII. PUBLIC HEARING

A. Ordinance 2008-13 - Red Folder
An Ordinance Establishing The Rate Of Levy For Property Taxes For Calendar Year 2008 For The Budget For Fiscal Year 2009.

This ordinance establishes the mill rates for property taxes for 2008, which funds the City and Borough of Juneau’s FY09 operating budget.

The mill levies presented in this ordinance support the Manager’s FY09 Proposed Budget plus changes approved by the Assembly Finance Committee during their budget deliberations. As part of the budget review process, the Assembly Finance Committee reviewed and recommended, to the Assembly, the final mill levies. On May 28, 2008, the Assembly Finance Committee approved the following mill levy recommendations:

• Operational mill levy 9.16 mills
• Debt mill levy 1.21 mills
• Total mill levy 10.37 mills

The final draft of this ordinance, incorporating the final recommendations of the Assembly Finance Committee at its May 28, 2008 meeting, is provided as a red-folder item

I recommend this ordinance be adopted.

B. Ordinance 2008-15 - Red Folder
An Ordinance Appropriating Money Out Of The Treasury For FY09 City And
Borough Operations

This ordinance will appropriate the City and Borough of Juneau’s FY09 operating budget, excluding the School District. The Assembly Finance Committee has reviewed the budget during the months of April and May 2008. On May 28, 2008, the Assembly Finance Committee approved the final recommended changes to the FY09 operating budget.

The final draft of this ordinance, incorporating the recommendations of the Assembly Finance Committee, is provided as a red-folder item.

I recommend this ordinance be adopted.

C. Ordinance 2008-18(b)
An Ordinance Amending Emergency Appropriating Resolution 2442 Regarding Energy Grants And Loans.

Resolution 2442

On May 1, the Assembly adopted Emergency Appropriating Resolution No. 2442(am), which appropriated funds for energy grants, loans, and conservation measures in response to the sharp increase in electricity bills. We have worked with both United Way and Juneau Economic Development Council (JEDC) to develop the terms of the United Way grant program to qualified individuals and qualified nonprofits, and the JEDC loan program to qualified businesses. This ordinance would amend the resolution so that it will conform to the grant and loan programs that are being implemented following negotiations with the agencies. The ordinance would amend the resolution in three ways:

(1) Instead of a loan to JEDC, which it would use to make loans to businesses, CBJ and JEDC have entered into an agreement for services to be provided by JEDC. Under the agreement, JEDC will make and administer loans to qualified businesses with funds provided by CBJ; and

(2) Instead of capping the allocation for administrative expenses at one percent of the funds provided to each agency, the manager will be authorized to allocate a reasonable amount for administrative expenses. One percent is not sufficient even though the agencies are working hard to keep their costs for administering these programs as low as possible; and

(3) Language has been added to version (b) of the ordinance, at page 2, lines 19-20, to clarify that the grant funds are intended to assist non-profits “that serve the vulnerable,” not simply any non-profit organization.

I recommend this ordinance be adopted.

D. Ordinance 2007-21(BC)
An Ordinance Appropriating To The Manager The Sum Of $17,924 As Funding To Purchase Hazardous Material Response Equipment, Grant Funding Provided By The Alaska Department Of Environmental Conservation .

Economic Impact Note

This ordinance would appropriate a $17,924 grant from the Alaska Department of Environmental Conservation (DEC) to purchase equipment for emergency response to hazardous materials incidents. The funding is from an agreement with DEC that will reimburse CBJ up to $17,924 for purchase of this specific equipment. There is no requirement for matching funds.

I recommend this ordinance be adopted.

IX. UNFINISHED BUSINESS

A. Resolution 2439

A Resolution Adopting The City And Borough Capital Improvement Program For Fiscal Years 2009 Through 2014, And Establishing The Capital Improvement Project Priorities For Fiscal Year 2009.

Planning Commission Memorandum

This resolution would adopt the Capital Improvements Program for fiscal years 2009-2014. The following is a summary of City and Borough of Juneau Proposed FY09 Capital Projects Summarized by Committee/Department Recommendations.

Preliminary Capital Improvements Program - Fiscal Years 2009 - 2014
Summary of City and Borough of Juneau Proposed FY09 Capital Projects
Summarized by Committee/Department Recommendations
MANAGER’S RECOMMENDATION
Total FY09 Proposed Budget

Administration $2,444,000
Airport $9,732,272
Bartlett Regional Hospital $10,845,000
Building Maintenance $600,000
Eaglecrest Ski Area $200,000
Engineering $175,000
Fire $336,000
Harbors $5,214,200
Library $50,000
Parks & Recreation $530,000
Public Works $16,263,000

This resolution was reviewed and approved by the Public Works and Facilities Committee at its May 19, 2008 meeting. The Planning Commission reviewed and concurred on Assembly adoption of this resolution at its May 27, 2008 meeting. Comments from the Planning Commission meeting are included in the packet.

I recommend this resolution be adopted.

X. NEW BUSINESS

A. Regulation Amending Airport Rates and Fees

At the May 14, 2008, Airport Board meeting, the Airport Board approved the Airport Rates and Fees Regulation, as amended. The Regulation was publicly advertised and open for public comment from April 13, 2008, through May 6, 2008. During that time, the Airport received no public comments. The rates and fees increases are expected to generate $222,800 of additional revenue. The amended regulation and increased rates and fees would go into effect July 1, 2008.

CBJ Ordinance 01.60.260 provides the Assembly with three courses of action:

1. The Assembly may take up consideration of the regulation and approve it;
2. The Assembly may choose not to take up consideration of the regulation in which case the regulation shall be deemed approved; or
3. The Assembly may disapprove the regulation. If the Assembly disapproves the regulation, it shall return the regulation to the Docks and Harbors Board or direct the regulation be considered as an ordinance or resolution.

If the Assembly returns the regulation, it may state the reasons for disapproval but shall not establish explicit conditions for subsequent approval or direct particular amendment to the regulation.

XI. STAFF REPORTS

XII. ASSEMBLY REPORTS

A. Mayor’s Report
B. Committee Reports
C. Liaison Reports
D. Presiding Officer Reports

XIII. ASSEMBLY COMMENTS AND QUESTIONS

XIV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

XV. EXECUTIVE SESSION

A. City Manager Evaluation
B. City Attorney Evaluation

XVI. ADJOURNMENT

Note: Agenda packets are available for review at the Juneau Municipal Libraries and online at www.juneau.org.

ADA accommodations available upon request: Please contact the Clerk’s office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s office telephone number is 586-5278, TDD 586-5351, e-mail: city_clerk@ci.juneau.ak.us

Office of the City Clerk, 155 South Seward Street, Juneau, Alaska 99801
 
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