ASSEMBLY AGENDA/MANAGER’S REPORT
THE CITY AND BOROUGH OF JUNEAU, ALASKA
Thursday, April 24, 2008, 5:00 p.m.
Assembly Chambers – Municipal Building
Special Meeting No. 2008-12

 

I. FLAG SALUTE

II. ROLL CALL

III. PUBLIC HEARING

A. Ordinance 2008-14
An Ordinance Appropriating Money Out Of The Treasury For FY09 School District
Operations.

This ordinance will appropriate to the School District an FY09 operating budget of $83,760,100. The School District’s operating budget is.

• General Operations $67,870,300
• Special Revenue (pupil transportation, food service, etc) 5,192,700
• Other Operations (student activities, debt service, grants, etc) 10,697,100
Total Budget $83,760,100

The FY09 school budget is supported by a combination of funding sources that includes local funding of $24,132,000 for general operations, $200,000 for student activities, and $135,000 for Community Schools. The $24,132,000 in general operating support will fund the School District to the State Foundation Funding Formula maximum amount.

State Statute requires the Assembly to determine the total amount of local educational funding support to be provided, and provide notification of the support to the School Board within 30 days of the School District’s budget submission. To meet this timing provision, it is necessary for the Assembly to determine the amount of funding and provide notice in the month of April. This amount cannot subsequently be reduced, unless the amount exceeds the State funding CAP; however, it can be increased. If the Assembly does not set the amount and furnish the School Board with notice within 30 days, the amount requested by the School District is automatically approved. By Charter, the Assembly is required to appropriate the School District’s budget no later than May 31, 2008.

If the Assembly does not adopt the entire School District budget at this time, a Special Assembly meeting will be required before May 31 and is tentatively scheduled for May 21, 2008.

I recommend this ordinance be adopted.

B. Ordinance 2008-15
An Ordinance Appropriating Money Out Of The Treasury For FY09 City And
Borough Operations

This ordinance would appropriate the City and Borough of Juneau’s FY09 operating budget, excluding the School District. The Charter requires that a public hearing be held on the FY09 operating budget by May 1, 2008, and adoption by June 15, 2008.

I recommend this ordinance be referred to the Finance Committee.

C. Resolution 2439
A Resolution Adopting the City and Borough Capital Improvement Program for Fiscal Years 2009 Through 2014, and Establishing the Capital Improvement Project Priorities for Fiscal Year 2009
.

This is the hearing, as required by Section 9.6 of the Charter, for Capital Improvement Programs. The following is a summary of City and Borough of Juneau Proposed FY09 Capital Projects Summarized by Committee/Department Recommendations. A draft resolution is in your packet.

Preliminary Capital Improvements Program - Fiscal Years 2009 - 2014
Summary of City and Borough of Juneau Proposed FY09 Capital Projects
Summarized by Committee/Department Recommendations
MANAGER’S RECOMMENDATION
Total FY09 Proposed Budget

Administration $2,444,000
Airport $9,732,272
Bartlett Regional Hospital $10,845,000
Building Maintenance $600,000
Eaglecrest Ski Area $200,000
Engineering $175,000
Fire $336,000
Harbors $5,214,200
Library $50,000
Parks & Recreation $530,000
Public Works $16,263,000

I recommend this resolution be referred to the Public Works and Facilities Committee.

IV. NEW BUSINESS

A. Bid Award
E08-183 Eaglecrest Mid-Mountain Chairlift And Access Road

Bids were opened on the subject project on April 22, 2008. The bid protest period expired at 4:30 p.m. on April 23, 2008. Results of the bid opening are as follows:

BIDDERS BASE BID Additive Alternate No. 1 TOTAL BID
Arete Construction Corp. $1,132,400 $150,000 $1,282,400
North Pacific Erectors, Inc. $2,050,746 $4,101,327 $6,152,073
Engineer’s Estimate $1,060,900 $100,000 $1,160,900

Project Manager: John Bohan

Construct an owner-supplied, salvaged chairlift at Eaglecrest Ski Area. Work also includes construction of an access road to the bottom terminal of the proposed chairlift.

Funding Source: FY06 1% Prop 2 Sales Tax, FY01 Temporary Sales Tax, FY02-FY03 AW Sales Tax, FY03-FY06 General Sales Tax, Mid-Mountain Chairlift Donations, FY94 General Sales Tax, Grant from the Rasmussen Foundation.
Total Project Funds: $1,518,000
CIP No.: 375-14 and 375-75
Construction Encumbrance: $1,132,400
Construction Contingency: $110,000
Consultant Design: $88,000
Consultant Contract Administration/Inspection: $55,000
CBJ Administrative costs: $110,000

I recommend award of this project to Arete Construction Corporation in the Base Bid amount, for a total award of $1,132,400.

V. ASSEMBLY COMMENTS AND QUESTIONS

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

VII. EXECUTIVE SESSION

VIII. ADJOURNMENT

Note: Agenda packets are available for review at the Juneau Municipal Libraries and online at www.juneau.org.

ADA accommodations available upon request: Please contact the Clerk’s office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s office telephone number is 586-5278, TDD 586-5351, e-mail: city_clerk@ci.juneau.ak.us

 


Office of the City Clerk, 155 South Seward Street, Juneau, Alaska 99801
 
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