ASSEMBLY AGENDA/MANAGER’S REPORT
THE CITY AND BOROUGH OF JUNEAU, ALASKA
Monday, January 7, 2008, 7:00 – 11:00 PM
Assembly Chambers – Municipal Building
Regular Meeting No. 2008-01

 

I. FLAG SALUTE

II. ROLL CALL

III.  SPECIAL ORDER OF BUSINESS

A. Employee Recognition – Mike Kirchner/Debbie Johnson

IV. APPROVAL OF MINUTES

A. November 29, 2007 - Special Meeting 2007-29
B. December 12, 2007 – Special Meeting 2007-31
C. December 17, 2007 – Regular Meeting 2007-32

V. MANAGER’S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS.
(Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).

VII. CONSENT AGENDA

A. Public Requests for Consent Agenda Changes, Other Than Ordinances for Introduction

B. Assembly Requests for Consent Agenda Changes

C. Assembly Action

1. Ordinances for Introduction

a. Ordinance 2008-01
An Ordinance Relating To Traffic Impact Analysis Under The Land Use Code.

As part of the update of Title 49, the portion of Chapter 40 dealing with traffic has been reviewed and a number of revisions are proposed. The amendment would provide standards for when a traffic study is required and what needs to be included in a traffic study. This new text reflects how, in practice, the existing code has been implemented.

One other important revision being proposed is a recommendation to change the minimum acceptable level of service (LOS) from a C to a D. Our consultant, after reviewing the existing code, traffic conditions in Juneau, traffic codes for similar communities, and based on his 30 years of experience with Juneau's traffic, made a recommendation to lower the minimum acceptable LOS.

The Title 49 Committee, the Planning Commission, and the Law Department have all considered these proposed revisions and the result is the ordinance before you.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

2. Resolutions

a. Resolution 2434
A Resolution Expressing Assembly Support For The Alaska Municipal League’s Proposed Approach To PERS And TRS Funding.

This resolution would express Assembly support for the Alaska Municipal League position on PERS and TERS funding. That position allocates responsibility for paying the PERS and TERS projected shortfall between the State and PERS members, with 85% of the responsibility allocated to the State.

I recommend this resolution be adopted.

b. Resolution 2423(b)
A Resolution Extending The Sunset Date On The Port Development Fee On Vessels Carrying Passengers For Compensation, And Repealing Resolution 2294(b) am.

Memo

This resolution would extend the sunset date on the Port Development Fee, and update the authorizing resolution based on the completion of the Marine Park Plaza. It leaves the amount of the fee, $3.00 per passenger, unchanged. The purpose of the fee, as recommended by the Assembly Finance Committee at its December 12, 2007, meeting is “for capital improvements to the downtown waterfront for the provision of service to the cruise ship industry.” Version (b) includes the changes adopted by the Finance Committee.

I recommend this resolution be adopted.

3. Transfers

a. Transfer T-869
Transferring $6,294,753 From Districtwide Major Maintenance To Two Projects: Glacier Valley Renovation And Harborview Elementary Renovation.

Impact to Budget Action

This request would authorize the transfer of $1,656,362 and $4,638,391 of 2003A General Obligation School Bond proceeds from the Districtwide Major Maintenance CIP to the Glacier Valley Renovation CIP and the Harborview Renovation CIP, respectively.

With the recent approval of additional debt for the Glacier Valley Elementary School Renovation project and Harborview Elementary School Renovation project, the Department of Education & Early Development requested that all funds utilized to execute these projects be consolidated under a single project agreement. Consolidation of project funds will also allow CBJ to better track and manage the project funds. These two transfers will consolidate project accounting for the Glacier Valley Elementary School and Harborview Elementary School projects. The District-wide Major Maintenance Upgrade allocated $18,816,000 to several school projects including Harborview Elementary and Glacier Valley Elementary schools. With October 2007 voter approval of renovation monies for these two projects, it is appropriate to transfer to the Major Maintenance monies ($4,638,391.00 for Harborview and $1,656,362.00 for Glacier Valley) into the respective budgets to provide consolidated accounting procedures.

The Juneau School District Facilities Committee heard this request on December 11, 2007, and recommended this transfer.

I recommend this transfer be approved.

VIII. PUBLIC HEARING

A. Ordinance 2007-62
An Ordinance Authorizing The Port Director To Negotiate And Execute A Tidelands Lease Within Alaska Tidelands Survey No. 1347, For Operation And Maintenance Of A Dock And Breakwater At Yankee Cove.

Exhibit A                            Exhibit B                                  Lands Minutes

This ordinance would authorize the Port Director to negotiate and enter into a lease of tidelands to Marion Hobbs for the operation of a dock and breakwater adjacent to his property at Yankee Cove.

Mr. Hobbs received permits from Alaska Department of Natural Resources (ADNR) and CBJ to construct the dock and breakwater in November 2004. At that time, the tidelands were under the jurisdiction of the State of Alaska. The dock and breakwater were constructed in 2005 and 2006.

The Docks and Harbors Board requested the State convey the tidelands to CBJ in 2004. The Board also approved a lease application from Mr. Hobbs at its January 6, 2005 meeting, pending conveyance of the tidelands from the State. The tidelands were finally conveyed to CBJ by the Alaska Department of Natural Resources on April 30, 2007. The Board took final action on the lease at its September 27, 2007 meeting.

The Assembly Lands Committee reviewed a draft lease ordinance at its meeting of October 1, 2007 meeting. The Lands Committee recommended the Assembly introduce the ordinance and set it for public hearing.

I recommend this ordinance be adopted.

B. Ordinance 2007-21(AJ)
An Ordinance Appropriating To The Manager The Sum Of $300,000 As Funding To Develop The North Lemon Creek Gravel Source, Funding Provided By Lands Fund Balance.

This ordinance would appropriate $300,000 from the Lands Fund for a new capital project, North Lemon Creek Gravel Source. The existing Lemon Creek gravel pit is almost depleted in its resource. CBJ selected the North Lemon Creek property in previous years, has built a construction bridge across Lemon Creek to access the property, and has been working to secure permits for development of this gravel source. These monies will be used to build the access road to the new source, install drainage structures, and minor development of a working quarry wall.

The Public Works and Facilities Committee and Lands Committee heard this request on November 19, 2007, and recommended this ordinance for introduction. A Conditional Use Permit was approved by the Planning Commission at its October 23, 2007 meeting.

I recommend this ordinance be adopted.

C. Ordinance 2007-21(AL)
An Ordinance Appropriating To The Manager The Sum Of $20,000 As Funding For The Replacement Of Upholstered Chairs At The Downtown Branch Of The City And Borough Of Juneau Library, Funding Provided By The Library Endowment Fund.

This ordinance would appropriate $20,000 to replace upholstered chairs at the downtown library facility. The upholstered chairs were in the library when it opened in 1989. The chairs have seen heavy use and have already been reupholstered once in their lifetime. Funds from the Library Endowment will allow the purchase of new chairs that should serve for another 20 years.

I recommend this ordinance be adopted.

D. Ordinance 2007-21(AM)
An Ordinance Appropriating To The Manager The Sum Of $3,400,000 As Partial Funding For The Replacement Of The City And Borough Of Juneau’s Core Financial System, Funding Provided By Lease Proceeds.

Economic Impact Note

This ordinance would provide an additional $3.4 million in funding for the core software replacement capital improvement project, PRISM (Providing Reliable Information Systems Management) project. The funding for this increase will be provided through CBJ’s master lease arrangement with Key Bank. CBJ is planning on entering into a seven-year lease. A seven-year lease would result in annual lease payments of approximately $550,000. We propose that funding to pay the annual lease costs is included as an item in the six-year CIP program. The actual interest cost and total lease amount will be determined at the time of leasing. The Assembly previously provided $1.7 million in funding. The additional $3.4 million in funding will bring the project total to $5.1 million. This is expected to be sufficient to complete the project.

The $3.4 million would fund the two software contracts including configuration, installation, testing and training of new business financials, human resources, appraisal, and land management software referred to as the PRISM project.

The goals for the CBJ PRISM project are to:
1. Replace an obsolete system and reduce the risk of system failure.
2. Reduce organizational vulnerability due to staff turnover.
3. Improve operational efficiency and/or effectiveness.
4. Improve access to information.
5. Enhance public service.

Staff is currently negotiating with the two vendors, Govern and SunGard Bi-Tech, which gave presentations at the October 15, 2007 Committee of the Whole meeting. If negotiations are successful, and we are able to reduce the contract amount, the leasing requirement will also be decreased.

Negotiations are anticipated to be complete by early January for Govern and late January for SunGard Bi-Tech. If negotiations go as planned, the two-year implementation process would begin February 1, 2008 and March 1, 2008 respectively.

I recommend this ordinance be adopted.

E. Ordinance 2007-21(AN)
An Ordinance Appropriating To The Manager The Sum Of $4,500 As Funding For Zach Gordon Youth Center’s Healthy Community Bike Program, Funding Provided By The Southeast Regional Health Consortium.

This ordinance would appropriate a $4,500 grant from the Southeast Regional Health Consortium “Steps to a Healthier Southeast Alaska” Program. Zach Gordon Youth Center will use these funds to support a new Community Bike Program that includes refurbishing bicycles from the Juneau Police Department. Bicycles and helmets can be checked out by citizens who want to go on either a solitary trip or they can join an organized community bike ride led by Zach Gordon Youth Center personnel. In addition, a Bike Maintenance Training Program will be offered for Juneau youth to learn how to refurbish and maintain bicycles.

I recommend this ordinance be adopted.

IX. UNFINISHED BUSINESS

A. Solid Waste Management Plan

Doll Motion                  Wanamaker Motion

X. NEW BUSINESS

A. Regulations – Docks and Harbors
     Waterfront Sales Permit

Public Notice Memo

This regulation amends CBJ’s waterfront sales permits regulations. The waterfront sales permits regulations govern vehicle loading zones and the sale of tours at the municipal waterfront.
The amendments are necessary to incorporate current business practices into the regulations.

The Docks and Harbors Board adopted the regulations at its December 27 meeting after incorporating feedback from two public hearings. The regulations have been reviewed by the waterfront sales permit holders.

The regulations will not require an increased appropriation of general funds by the municipality.

CBJ Ordinance 01.60.260 provides the Assembly with three courses of action:

1. The Assembly may take up consideration of the regulation and approve it;
2. The Assembly may chose not to take up consideration of the regulation in which case the regulation shall be deemed approved; or
3. The Assembly may disapprove the regulation. If the Assembly disapproves the regulation, it shall return the regulation to the Docks and Harbors Board or direct the regulation be considered as an ordinance or resolution.

If the Assembly returns the regulation, it may state the reasons for disapproval but shall not establish explicit conditions for subsequent approval or direct particular amendment to the regulation.

B. Regulations – Docks and Harbors
Port Improvement Fee

This regulation amends CBJ’s port fees regulation by repealing the port maintenance fee and establishing a port improvement fee in its place. Under the regulation, the fee would increase from the current level of $0.055 per net ton to $0.10 per net ton in 2008, $0.20 per net ton in 2009, and $0.30 per net ton thereafter. Proceeds from the fee will be used to make capital improvements to the city’s cruise ship docks.

Unlike the port development fee, the port improvement fee is only charged to ships that tie at the municipal docks. The fee is not charged to ships that tie at the three private cruise ship docks. The fee is expected to generate about $900,000 of revenue in 2008, $1.8 million in 2009, and $2.7 million per year thereafter. The Docks and Harbors Board estimates that $15 million of maintenance is needed at the city’s docks. This fee would generate sufficient funding for this maintenance by 2014. An alternative use for the proceeds is the replacement of the city’s docks at an estimated cost of $40 million. The fee would need to be in effect for many more years to finance the replacement.

The Docks and Harbors Board adopted the regulation at its December 6, 2007 meeting after incorporating feedback from several public hearings. The Assembly Finance Committee reviewed the regulation at its December 12, 2007 meeting and forwarded the regulation to the Assembly for consideration.

The regulations will not require an increased appropriation of general funds by the municipality.

CBJ Ordinance 01.60.260 provides the Assembly with three courses of action:

1. The Assembly may take up consideration of the regulation and approve it;
2. The Assembly may chose not to take up consideration of the regulation in which case the regulation shall be deemed approved; or
3. The Assembly may disapprove the regulation. If the Assembly disapproves the regulation, it shall return the regulation to the Docks and Harbors Board or direct the regulation be considered as an ordinance or resolution.

If the Assembly returns the regulation, it may state the reasons for disapproval but shall not establish explicit conditions for subsequent approval or direct particular amendment to the regulation.

XI. STAFF REPORTS

XII. ASSEMBLY REPORTS

A. Mayor’s Report
B. Committee Reports
C. Liaison Reports
D. Presiding Officer Reports
     1. Hood vs. CBJ Board of Adjustment - Adoption of Decision

CDD Comments                                         Hood Comments

XIII. ASSEMBLY COMMENTS AND QUESTIONS

XIV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

XV. EXECUTIVE SESSION

A. Potential Contract Negotiations

XVI. ADJOURNMENT

Note: Agenda packets are available for review at the Juneau Municipal Libraries and online at www.juneau.org.

ADA accommodations available upon request: Please contact the Clerk’s office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s office telephone number is 586-5278, TDD 586-5351, e-mail: city_clerk@ci.juneau.ak.us


Office of the City Clerk, 155 South Seward Street, Juneau, Alaska 99801
 
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