ASSEMBLY AGENDA/MANAGER’S REPORT
THE CITY AND BOROUGH OF JUNEAU, ALASKA
Monday, November 26, 2007, 7:00 – 11:00 PM
Assembly Chambers – Municipal Building
Regular Meeting No. 2007-28

 

I. FLAG SALUTE

II. ROLL CALL

III. SPECIAL ORDER OF BUSINESS

A. Special Recognition - Gerald Dorsher

IV. APPROVAL OF MINUTES

A. October 29, 2007 – Regular Assembly Meeting 2007-27

V. MANAGER’S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS.
(Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).

VII. CONSENT AGENDA

A. Public Requests for Consent Agenda Changes, Other Than Ordinances for Introduction

B. Assembly Requests for Consent Agenda Changes

C. Assembly Action

1. Ordinances for Introduction

a. Ordinance 2007-21(AB)
An Ordinance Appropriating To The Manager The Sum Of $3,472,000 As Operational Funding For Juneau School District’s Career Technology Education & Equipment And Three Capital Improvement Projects: The Hagevig Fire Training Center Design And Repair, North Douglas Sewer Line Extension, And Douglas Island Federal Aviation Administration Monitoring Station Electrical Service Extension, Funding Provided By The Alaska Department Of Commerce, Community And Economic Development.

Economic Impact Note

This ordinance would appropriate $3,472,000 from the Alaska Department of Commerce, Community and Economic Development’s Designated Legislative Grant Program to the following projects.

School District Career Technology Education Supplies and Equipment - $72,000:
Provide increase to programs with the Career Technology Education (CTE) program categories such as auto shop, woods, metals, and world of work technologies. Specifically, the funds would be used to purchase new supplies and equipment, upgrade equipment, replace unsafe or outdated equipment, and provide technology program upgrades.

Hagevig Fire Training Center Design and Repair - $1,000,000:
The Hagevig Fire Training Center (HFTC) is a vital facility for training of emergency response personnel from federal, state, and local governments throughout the State of Alaska. Additionally, the facility serves as a training center for private ship personnel. Built in the 1980s, the facility has undergone considerable use, and is in need of significant structural repairs. These grant monies would be used to design and construct repairs to the HFTC, including but not limited to, structural concrete repairs, installing fire screens to protect the building structure from further heat damage, and other repairs necessary to maintain the structural integrity of the building and keep the fire training operations in compliance with applicable codes and standards.

North Douglas Sewer Line Extension - $1,000,000:
The City and Borough of Juneau is expanding the municipal sewer infrastructure to portions of North Douglas Highway to promote public health and provide more sustainable development. The new sewer infrastructure will replace failing on-site septic systems between the Juneau-Douglas Bridge and the Bonnie Brae Subdivision, and promote public health by eliminating effluent in roadside ditches and adjacent beaches.

Douglas Island Federal Aviation Administration Monitoring Station Electrical Service Extension - $1,400,000:
The City and Borough of Juneau maintains power to a Federal Aviation Administration (FAA) weather monitoring station at the top of Eaglecrest Ski Area. The FAA monitoring station is a critical component to Juneau International Airport's flight operations in inclement weather. The current power cable and power source is not reliable. These monies would be used to establish a reliable power source and transmission line to the monitoring station, as well as providing reliable access to the transmission line for repairs and maintenance.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

b. Ordinance 2007-21(AC)
An Ordinance Appropriating To The Manager The Sum Of $5,116 As Funding For Travel Costs To Certify Two Police Officers As Drug Recognition Experts, Funding Provided By The State Of Alaska Department Of Transportation And Public Facilities, Alaska Highway Safety Office.

Economic Impact Note

This ordinance would appropriate a $5,116 Alaska Department of Transportation and Public Facilities, Alaska Highway Safety Office, grant to certify two Juneau Police Officers as Drug Recognition Experts. The grant match requirements are met by CBJ paying the officers’ salaries while attending the course. This certificate would enhance department effectiveness by having more officers with Drug Recognition skills in the field, increasing the likelihood that drug-related offenses are appropriately charged.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

c. Ordinance 2007-21(AD)
An Ordinance Appropriating To The Manager The Sum Of $39,450 As Funding For The Implementation Of The Juneau Coastal Management Plan, Funding Provided By The Alaska Department Of Commerce, Community And Economic Development.

This ordinance would appropriate $39,450 from the Alaska Department of Community and Economic Development. Of this amount, $38,500 is an annual grant for implementation of the Juneau Coastal Management Program (JCMP) FY07 “Required Tasks,” in cooperation with the Alaska Coastal Management Program (ACMP). This grant requires a local match of 50 percent, which will be met with the current operating budget of the Community Development Department.

Also included in this appropriation is a $950 “special” grant with ACMP 309 funds. These funds will be used for printing costs for the JCMP Final Plan Amendment, which must be completed to conform to state regulations. This “special” grant does not require a match.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

d. Ordinance 2007-21(AE)
An Ordinance Appropriating To The Manager The Sum Of $65,000 As Funding For Upgrades To The Downtown Fisheries Dock, Funding Provided By The State Of Alaska Department Of Commerce, Community And Economic Development, And By The Harbors Fund.

Economic Impact Note

This ordinance would appropriate $65,000 to rehabilitate three cranes and install new electric pedestals at the Downtown Fisheries Terminal between Harris and Aurora Harbors. Funding is composed of a $48,750 grant from the State of Alaska Department of Commerce, Community, and Economic Development under the Fisheries Economic Development Program. The balance of $16,250 comes from the Harbor Fund Balance and is the local match requirement for the grant.

The Docks and Harbors Board approved the grant application at its August 30, 2007 meeting, and approved the grant award and requested the Assembly appropriate the project funds at its October 25, 2007 meeting. The work is scheduled to be undertaken early next spring.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

e. Ordinance 2007-21(AG)
An Ordinance Appropriating To The Manager The Sum Of $18,550 As Reimbursement For Staff Continuing Education Training Costs And To Adjust The Public Library Assistance Grant And The Regional Mail Services Grant For The Actual Amounts Received, Funding Provided By The State Of Alaska Department Of Education And Early Development.

This ordinance would appropriate $18,550 from the Department of Education and Early Development. These funds consist of the following:

1. The Public Library Assistance grant will be adjusted upward from a budgeted $16,900 to the amount received of $19,050, an increase of $2,150; and,

2. The Regional Mail Services grant will be adjusted upward from a budgeted $93,600 to the amount received of $107,000, an increase of $13,400,

3. The Continuing Education grant is a new grant that reimburses actual training costs for three library staff for up to $1,000 each. This would increase the library training budget by up to $3,000.

A summary of the Library FY08 Grant budget as adjusted by this ordinance is shown in the table below.

ADJUSTMENTS TO LIBRARY GRANTS
Grant FY08 Budget Increase (Decrease) Revised FY06 Budget
Public Library Assistance $16,900 2,150 $19,050
Regional Mail Services 93,600 13,400 107,000
Continuing Education - 0 - 3,000 3,000
TOTAL $110,500 18,550 $129,050

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

f. Ordinance 2007-21(AH)
An Ordinance Appropriating To The Manager The Sum Of $480,645 As Funding For Law Enforcement Terrorism Prevention Program And The Metropolitan Medical Response System, Funding Provided By The Alaska Department Of Military And Veteran’s Affairs.

Economic Impact Note

This ordinance would appropriate $480,645 for two Homeland Security Grants; the 2007 Law Enforcement Terrorism Prevention Program (LETPP), and the 2007 Metropolitan Medical Response System (MMRS) grants.

The $222,500 LETPP grant monies will be utilized to purchase portable and mobile radios, a server for the Mobile Command Post, a digital x-ray for the bomb robot, and “Hazardous Material Response” capable SCBA mask for police department personnel.

The $258,145 MMRS monies will be utilized to purchase Personnel Protective Equipment, Detection Equipment, Medical and Pharmaceutical supplies, and communications equipment and provide training and exercises to enhance Southeast Alaska’s capabilities to respond to a mass casualty event, with emphasis on Hazardous Materials response.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

g. Ordinance 2007-21(AI)
An Ordinance Appropriating To The Manager The Sum Of $180,000 As Partial Funding For A Spring 2008 Junk Vehicle Program Event, Funding Provided By The Waste Management Fund.

Economic Impact Note

Buck Memorandum

This ordinance would appropriate $180,000 from the Waste Management Fund Balance for additional funding to cover the cost of a second Junk Vehicle event in Fiscal Year 2008.

The Waste Management Junk Vehicle Program budget for FY2008 is $317,800. The October 2007 Junk Car event collected 565 vehicles and cost $240,000. A second event in the spring of 2008 will require $180,000 in additional funds from the Waste Management Fund Balance to cover the event costs.

This request was approved by the Public Works and Facilities Committee at its regular meeting on October 22, 2007.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

h. Ordinance 2007-21(AK)
An Ordinance Appropriating To The Manager The Sum Of $3,000 As Funding For The Libraries Operating Budget, Funding Provided By A Donation From Wal-Mart.

Economic Impact Note

This ordinance would appropriate a $3,000 donation for the Libraries operating budget, funding provided by a donation from Wal-Mart. Wal-Mart has made this generous donation to the Libraries as part of the opening celebration of its new Juneau store.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

2. Resolutions

a. Resolution 2428
A Resolution Authorizing The Manager To Enter Into An Amendment To The City And Borough PERS Plan Participation Agreement To Allow PERS Coverage For Certain Eaglecrest Classifications, And To Exclude Other Eaglecrest Classifications.

This resolution would authorize the Manager to modify the City and Borough’s agreement with the Public Employment Retirement System (PERS) to allow PERS coverage for some Eaglecrest classifications and exclude other Eaglecrest classifications from PERS. Currently, the CBJ’s agreement with PERS is written in such a fashion that it lists all of the Eaglecrest classifications that are excluded from coverage. Because most classifications in Eaglecrest are excluded from coverage, when a new classification is added or a classification title is changed, the PERS agreement would need to be modified to remain accurate. The classifications that are covered by PERS are smaller in number and, because they are representative of the positions that require more skill and expertise, they are classifications that are well established and less likely to change. Adoption of this resolution would allow for greater administrative efficiency.

I recommend this resolution be adopted.

b. Resolution 2429
A Resolution Reestablishing The Americans With Disabilities Act Committee, And Repealing Resolutions 1585, 1769, 1928, 2204, And 2359.

The Assembly originally established the Americans with Disabilities Act Committee through Resolution 1585 on July 20, 1992, in response to the Federal Americans with Disabilities Act of 1990.

The purpose of the committee is to advise and assist the Assembly and the Manager in implementing and carrying out the goals and provisions of the Americans with Disabilities Act (ADA). The committee was tasked with reviewing the interim plan setting forth the CBJ’s efforts for compliance with the ADA; review of the policies, procedures, and practices, including employment practices, for compliance with the ADA; promote public awareness of the ADA requirements; and undertake other tasks and assignments relating to the ADA as requested by the Assembly or the Manager.

The committee has had difficulties meeting due to the lack of a quorum, and has requested a reduction in its membership from nine to seven members. On October 29, 2007, the Assembly Human Resources Committee (HRC) discussed this issue and requested staff to draft a resolution for Assembly consideration reducing the membership from nine to seven members. In addition, Resolution 2429 would delete the sunset clause and eliminate the required number of members with disabilities.

I recommend this resolution be adopted.

3. Transfers

a. Transfer T-866
Transferring $189,328 From Departure Area Security Improvements Capital Improvement Project To Terminal Expansion Capital Improvement Project, Funding Provided By Areawide Sales Tax And Marine Passenger Fees.

Impact of Budget Action

This request would authorize the transfer of $189,328 from the Departure Area Security Improvements Capital Improvement Project (CIP) to the Terminal Expansion CIP, as approved by the Airport Board at its February 9, 2005 meeting. The funds to be transferred consist of $154,000 in Areawide Sales Tax and $35,328 of Marine Passenger Fees.

These are the remaining funds from $304,000 of forward funding that was subsequently reduced by Board approved expenditures for the Customs Remodel, Exit Lane Security Doors, and Security Cameras.

I recommend this transfer be approved.

b. Transfer T-867
Transferring $400,000 From The Riverside Drive Improvements Capital Improvement Project To The Combined Public Works Facility Capital Improvement Project.

Impact of Budget Action

This request would authorize the transfer of $400,000 of Areawide Street Sales Tax from the Riverside Drive Improvement Project (R422-02) to the Streets Maintenance Shop Design Capital Improvement Project (R412-81) to complete the design for the combined Streets Facility and relocation of the Fleets Facility. In October 2007, Juneau voters approved $10 million for the facility. Completing the design for the project with these monies will reduce the impacts of inflation by at least a year. The Riverside Drive Project is under construction, contract amounts are known, and construction contingencies are accounted for in remaining project funds. The $400,000 is no longer needed in the Riverside Drive project.

The Public Works and Facilities Committee heard this request on November 19, 2007, and recommended approval.

I recommend this transfer be approved.

c. Transfer T-868
Transferring $15,000 from Centennial Hall Auditorium Table Replacement Capital Improvement Project to Centennial Hall Electronic Marquee Capital Improvement Project
.

Impact of Budget Action

This request would authorize the transfer of $15,000 in General Sales Tax from the Centennial Hall Auditorium Table Replacement project (P396-64) to the Centennial Hall Electronic Marquee project (P396-70). The current estimate for this project exceeds the $30,000 of available funding identified in the FY07 Capital Improvement Plan. Increased structural bracing requirements contributed to the need for additional funding. Tables for Centennial Hall have been purchased and no additional funding is needed for that project.

The Public Works and Facilities Committee heard this request on November 19, 2007, and recommended approval.

I recommend this transfer be approved.

VIII. PUBLIC HEARING

A. Ordinance 2007-59
An Ordinance Amending The Building Code Provisions Regarding Sprinkler Protection.

This ordinance would affect new construction on buildings borough-wide. It was originally introduced to the Assembly by the Public Works and Facilities Committee as Ordinance 2007-29 and sent back to committee for modification.

The ordinance language was extensively modified as per direction of the Assembly, reviewed by the Code Adoption Committee, Law, and the Public Works and Facilities Committee.

The new language modifies the existing code, reducing the maximum height of buildings from 45 feet to 35 feet before sprinkler systems are required. It also reduces the threshold area of buildings that are of more combustible construction before sprinkler systems are required. The threshold area of more fire resistive buildings is increased before sprinkler systems are required.

Finally, several options are allowed for fire walls, fire resistive party walls, and fire resistive passageways that can be used in lieu of sprinkler systems.

This ordinance would bring new construction more in line with the fire department’s capabilities to combat fires in buildings of this size.

I recommend this ordinance be adopted.

IX. UNFINISHED BUSINESS

A. Resolution 2427(b)
A Resolution Reestablishing The Assembly Rules Of Procedure, And Repealing Resolution 2379(B).

This resolution would amend the assembly rules of procedure regarding two items: first, it would codify the Assembly’s longstanding practice with respect to public participation on non-agenda items, limiting public participation to 20 minutes, with each speaker limited to five minutes. Second, it clarifies the vote requirements with respect to a tie vote in Assembly committees.

Version (a) of this resolution was tabled at the October 29, 2007 regular assembly meeting to allow time to research the proposed changes.

I recommend this resolution be adopted.

X. NEW BUSINESS

A. Liquor License

1. New Wholesale Malt Beverage/Wine Liquor License #4715
The Odom Corporation, Location: 2266 Industrial Blvd.

2. 2008-2009 Renewal – Wholesale License #4487
Specialty Imports, Location: 540 W. 8th Street

These liquor licenses are before the Assembly to either protest or waive its right to protest.

The Finance, Police, Fire, and Community Development Departments have reviewed the above businesses for compliance with CBJ Code. Enclosed in your Human Resources Committee packets are copies of the notices received from the Alcoholic Beverage Control Board staff.

The Human Resources Committee met earlier this evening, November 26, 2007, and will report on its action.

I recommend the Assembly adopt the Human Resources Committee's recommendations for action from tonight’s meeting.

B. Airport Terminal Renovation Public Art Panel Appointment

An Art Selection Panel needs to be appointed to select works of art for inclusion in the Airport Terminal Renovation & Expansion project. CBJ 62.65.040 provides that the panel shall consist of two public members appointed by the Juneau Arts & Humanities Council (JAHC), two members appointed by the Assembly, one member appointed by the (City) Manager, and one member representing the “client department” (Airport). The following persons are recommended for appointment by the Assembly and Manager:

Puanani Maunu. Trained in both architecture and psychology, Puanani is a talented landscape painter who works as project coordinator for Tlingit Haida Regional Housing Authority. As a former CBJ architectural staff member, she is well acquainted with the CBJ’s 1% for Art program, and served as a project manager for past interior improvements at the airport.

Bruce Kato. Bruce is a long time resident of Juneau and works as the Chief Curator for the Alaska State Museums. He managed the public art procurement process for the Kennecott ferry, and is responsible for the interpretive exhibits at the Juneau Airport, many of which are scheduled for refurbishment and/or replacement.

Laurie Ferguson Craig. Laurie is a respected advocate for maintaining the careful balance between development and nature at the airport. Her skills as an interpreter, naturalist, and historian are seen not only in her work at the Mendenhall Glacier Visitors Center, but also in her artistic illustration and graphic design work.

The client department’s representative to be approved by the Assembly is Dave Palmer, Airport Manager.

The Juneau Arts & Humanities Council requests the appointment of two individuals: Scott Carrlee is a JAHC Board member who is passionate about public art, and works as a curator at the Alaska State Museum; and Lorene Palmer of the Juneau Convention and Visitor’s Bureau.

The Airport Board supported the above-noted recommendations at its meeting of November 15, 2007.

I recommend the appointment of these people to the Art Selection Panel.

XI. STAFF REPORTS

XII. ASSEMBLY REPORTS

A. Mayor’s Report
B. Committee Reports
C. Liaison Reports
D. Presiding Officer Reports
     1. Maier v Planning Commission

XIII. ASSEMBLY COMMENTS AND QUESTIONS

XIV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

XV. EXECUTIVE SESSION

XVI. ADJOURNMENT

Note: Agenda packets are available for review at the Juneau Municipal Libraries and online at www.juneau.org.

ADA accommodations available upon request: Please contact the Clerk’s office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s office telephone number is 586-5278, TDD 586-5351, e-mail: city_clerk@ci.juneau.ak.us


Office of the City Clerk, 155 South Seward Street, Juneau, Alaska 99801
 
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