ASSEMBLY AGENDA/MANAGER’S REPORT
THE CITY AND BOROUGH OF JUNEAU, ALASKA
Monday, August 20, 2007 7:00 – 11:00 PM
Assembly Chambers – Municipal Building
Regular Meeting No. 2007-23

Submitted by: Rod Swope, City & Borough Manager

I. FLAG SALUTE

II. ROLL CALL

III. SPECIAL ORDER OF BUSINESS
A. Employee Recognition – Bob Brooks
B. Presentation - Frieda Glantz, Americans for Non-Smokers Rights
C. Kensington Mine - SEACC Presentation

IV. APPROVAL OF MINUTES
A. August 6, 2007 – Regular Assembly Meeting 2007-22

V. MANAGER’S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS.
(Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).

VII. CONSENT AGENDA
A. Public Requests for Consent Agenda Changes, Other Than Ordinances for Introduction
B. Assembly Requests for Consent Agenda Changes
C. Assembly Action
1. Ordinances for Introduction


a. Ordinance 2007-54              Exhibit A - Aniakchak Leased Premises
An Ordinance Authorizing The Port Director To Negotiate And Execute A Tidelands Lease Within, Alaska Tidelands Survey No. 1251, For Construction, Operation, And Maintenance Of A Dock At Statter Harbor.

This ordinance would authorize the Port Director to negotiate and enter into a lease with Aniakchak, Inc. for a portion of the tidelands on ATS 1251 that is along the shoreline of Auke Bay between the Statter Harbor Office and the NOAA dock. Aniakchak, Inc. owns the adjacent uplands and tidelands and plans to use the lease for the construction and operation of a dock as part of a redevelopment of their property.

The Docks and Harbors Board approved the lease application at its August 25, 2005 meeting. The Assembly Lands Committee reviewed a draft ordinance at its meeting of August 13, 2007. The Lands Committee recommended the Assembly introduce the ordinance and set it for public hearing.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

b. Ordinance 2007-55
An Ordinance Amending The Land Use Code Regarding The Net Floor Area Of Cottage Housing.

This ordinance would change the limit on the size of residences built under the Cottage Housing ordinance to be based on net floor area instead of on gross floor area. This change will allow more efficient use of building materials and cottages to be insulated for improved energy efficiency, compared to the current ordinance.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

c. Ordinance 2007-56           Sales Tax Administrator's Memo
An Ordinance Amending The Sales Tax Code Relating To Publication Of Delinquent Merchants.

This ordinance would amend the Sales Tax Code section on publication of delinquent merchants. This change is intended to assist in the collection of delinquent sales tax.

Under the present Code, we are limited to publishing the “names of sellers” that are delinquent. Merchants are required to register using their legal business name but many of them operate under more commonly known or “doing business as” names. This code change would expand the allowable published information to include the common business names used by the merchants.

A memo from the Sales Tax Administrator containing additional information is included in the packet materials.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

d. Ordinance 2007-57
An Ordinance Relating To Membership On The Board Of Directors Of The Juneau International Airport.

This ordinance would increase from two to three members of the Airport Board who may be a tenant or an officer or employee of a tenant of the Airport while serving on the Board. A limitation on the number of such tenant/members was suggested by CBJ's auditor based on the fact that the Airport Board sets the rate charged by the Airport for leased space. For a Board member to set his or her own lease rate is a conflict of interest, and, when there are a number of members with such conflicts, the efficiency of the Board is reduced, and the work load shifted to other members. Recruiting for Board membership has been difficult, however, and allowing three tenant/members rather than two may facilitate filling the positions. This ordinance would not relieve the Board members of their obligations under the Conflict of Interest Code, and is within the recommendation of the auditor (recommendation of 2 or 3 tenant/members, maximum).

I recommend this ordinance be introduced and set for public hearing at the September 4, 2007 Special Assembly Meeting at which the Airport Board appointments are scheduled to be considered. 

e. Ordinance 2007-58
An Ordinance Amending The Waters And Harbors Code Relating To Boat Launch Ramp Fees, And Providing For A Penalty.

The current ordinance was developed before the Echo Cove, Amalga Harbor, and North Douglas Boat Launch Ramps were constructed. This ordinance makes it clear the Docks and Harbors Board has enforcement authority at these launch ramps. It also makes it clear that people using the boat launch ramps for access by off-highway or other vehicles (such as ATVs) must pay the boat launch ramp fee and display the permit, the same as people using the ramps for vessels. In addition, this ordinance increases the infraction amount from $50 to $75. The current infraction amount was established when launch ramp permits were $35 per year. Permits are now $90 per year.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

f. Ordinance 2007-21(G)             Economic Impact Note
An Ordinance Appropriating To The Manager The Sum Of $26,500 As Funding For Water Quality Monitoring At Sandy Beach, Funding Provided By The Alaska Department Of Environmental Conservation.

This ordinance would appropriate a $26,500 grant from the Alaska Department of Environmental Conservation to fund a water monitoring program for Sandy Beach, coordinated with the ADEC Beach Grant Program Manager.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

g. Ordinance 2007-21(H)        Engineering Memo re: Auke Lake Launch Ramp Design
An Ordinance Appropriating To The Manager The Sum Of $50,000 As Funding To Complete The Design Of A New Auke Lake Launch Ramp, Including Permitting Costs And Generation Of A Construction Estimate, Funding Provided By The Lands Fund Balance.

This ordinance would appropriate $50,000 from the Lands Fund Balance, to be used for permitting and design of a new Auke Lake Launch Ramp.  The proposed Auke Lake Launch Ramp is located on the east side of the wayside parking lot, and is accessed from Glacier Highway.  The Assembly and the Lands Committee have expressed an interest in relocating and improving the current informal access point in Auke Creek. 

A conceptual design for a new launch ramp has been drafted.  After all permits have been obtained and a final construction estimate is generated, a separate appropriation request will be submitted to fund construction of the ramp. 

At the August 13, 2007 meeting, the Lands Committee passed a motion to support and forward this matter to the Assembly for consideration, and requested staff to provide a line item budget for the appropriation and a project scope.  A memo from the Engineering Department is provided in the packet to address the information requested by the Lands Committee.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

h. Ordinance 2007-21(I)               Economic Impact Note
An Ordinance Appropriating To The Manager The Sum Of $219,000 As Funding For The Acquisition Of A Landing Craft And Closed Circuit Surveillance System For Security At The Cruise Ship Docks, Funding Provided By The Department Of Homeland Security.

This ordinance would appropriate a $219,000 grant from the Preparedness Office of Grants and Training of the U.S. Department of Homeland Security to the Docks and Harbors Board. Approximately $144,000 of the grant will be used to purchase a landing craft vessel. The vessel will be used to patrol the cruise ship docks and will also be equipped for search and rescue and firefighting operations. The remaining $75,000 will be used to purchase a closed circuit surveillance system for the new cruise ship docks.

The Docks and Harbors Board reviewed the grant application on February 13, 2007. The application was developed with the assistance of the Marine Exchange of Alaska and in conjunction with the U.S. Coast Guard Captain of the Port’s Office. The board approved the grant award on July 26, 2007 and forwarded its request to the Assembly for appropriation of the grant.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

2. Transfers

a. Transfer T-859                   Economic Impact Note
Transferring $30,000 From Flow Meter Additions Capital Improvement Project To West Ninth Street Local Improvement District, Funding Provided By The Water Fund.

This request authorizes the transfer of $30,000 in water funds from the Flow Meter Additions Capital Improvement Project (CIP) to the West 9th Street Local Improvements District (LID).

Construction has begun on West 9th Street. Site work uncovered an old cast iron water line that is in need of replacement. The project needs the additional funds in order to complete the change order and the work. This transfer request was approved at the Public Works and Facilities Committee on August 20.

I recommend this transfer be approved.

b. Transfer T-860                    Economic Impact Note
Transfer $100,000 From Linda Avenue Capital Improvement Project To North Tee Harbor Waterline Capital Improvement Project, Funding Provided By Areawide Street Sales Tax.

This request authorizes the transfer of $100,000 in Areawide Street Sales Tax from the Linda Avenue Capital Improvement Project to the North Tee Harbor Waterline Capital Improvement Project.

The engineer’s estimate for the Randall Road waterline portion of this project has increased, necessitating a transfer of $100,000 in order to allow the bid to go forward.  The original estimate was based on the Cohen Drive and Randall Road Waterline bid from August 2006.  The Randall Road portion of the project was an additive alternate which was not awarded due to funding limitations at bid time.  The increase in bid prices within the last year has led to the increased engineers estimate and the need for additional funding in order to bid the project.

The Linda Avenue reconstruction project is completed.  The Linda Avenue CIP will still have $68,921 available after the transfer.  This information was approved at the Public Works and Facilities Committee on August 20.

I recommend this transfer be approved.

3. Bid Awards

a. Bid Award 08-017
Term Contract for Runway Urea Deicing Chemicals

Bids were opened on the subject project on August 10, 2007. The bid protest period expired at 4:30 p.m. on August 14, 2007. Results of the bid opening are as follows:


RESPONSIVE BIDDER PRICE PER POUND TOTAL BID
(520,000 POUNDS)
Wolfkill Feed & Fertilizer $ .287 $149,240.00
Cascade Columbia $ .289 $150,280.00
Benntag Pacific Inc $ .295 $159,598.40
Univar USA Non Responsive

This is a contract for the annual requirements of runway urea deicing chemical for the Juneau International Airport. The initial contract period will be in effect from date of award through June 30, 2008. There is the option to renew for three (3) additional contract period upon mutual agreement. The initial quantity is for 520,000 pounds of runway urea. Award is based upon the unit price of $.287 per pound.

Buyer: Renee Loree
Funding Source: 560-40-5-01-02-490
Encumbrance: $131,800.00*

* There is additional funding available within the Airport’s budget to cover this bid increase.

I recommend of this contract to Wolfkill Feed & Fertilizer in the amount of $149,240.00.

VIII. PUBLIC HEARING

A. Ordinance 2007-43    Exhibit A-Sheet 1   Exhibit A-Sheet 2    Exhibit B
An Ordinance Authorizing the Port Director to Negotiate and Execute a Lease of City and Borough Tidelands Located Within Alaska Tidelands Survey No. 556A, in the Vicinity of the Rock Dump, for the Construction and Operation of a Harbor Marina Complex and Related Improvements and Amenities.

This ordinance would authorize the Port Director to negotiate and enter into a lease with Juneau Port Development, LLC, for a portion of the tidelands on Tract A of ATS 556, in the area from the Juneau Douglas Treatment Plant south past the Little Rock Dump to Slide Creek. Juneau Port Development, LLC plans to build a harbor marina complex, public park, and related amenities. The development plan is consistent with the Waterfront Plan.

The Docks and Harbors Board announced the availability of this parcel for lease in the spring of 2005. Juneau Port Development, LLC was the only firm responding to the announcement. The Docks and Harbors Board approved a lease to Juneau Port Development, LLC in August, 2005. The Assembly Waterfront Committee approved the lease in October 2005. The Lands Committee reviewed a draft ordinance at its meeting of July 9, 2007 and made two changes. The Lands Committee recommended the Assembly introduce the revised ordinance and set it for public hearing.

I recommend this ordinance be adopted.

B. Ordinance 2007-48
An Ordinance Authorizing the City and Borough to Issue General Obligation Bonds in the Principal Amount of Not to Exceed $22,400,000 to Finance Renovations at Glacier Valley and Harborview Elementary Schools, and Submitting a Proposition to the Voters at the Election to Be Held Therein on October 2, 2007.

Elementary School Reconstruction
Harborview Elementary - $15,300,000
Glacier Valley Elementary - $7,100,000

This ordinance would authorize placing on the October 2, 2007 general election ballot the question of issuing $22,400,000 in 10 year general obligation (G.O.) bonds for the purposes of planning, designing, and constructing renovations to the Harborview ($15,300,000) and Glacier Valley Elementary Schools ($7,100,000).

Harborview Elementary. The Juneau School Board and the CBJ Assembly have determined that Harborview School has significant renovation needs. The original building was constructed as a partial two-story structure in 1951. Other additions continued in 1956 and 1974, with construction of the covered play area in 1991. The only major renovation of the building (the classroom wing) occurred in 1982, 25 years ago.

The electrical and mechanical systems date from the original construction. Other building systems, such as the ventilation systems and fire alarm systems, are no longer in compliance with current codes. The total project cost for the Harborview Elementary School Renovation is $20.4 million. These monies will fund all planning, architectural, engineering, and construction costs, as well as replacement of some of the furniture, fixtures, and equipment. This new bond amount of $15,300,000 will be combined with $5.1 million of existing monies from the District-Wide Major Maintenance Upgrades.

Glacier Valley. The Juneau School Board and the CBJ Assembly have determined that Glacier Valley School has significant renovation needs.  The school was originally built in 1963-65; the library was added in 1977.  Several important building systems have been replaced (e.g. heat distribution, roofing), but the building has not had a substantive renovation during its 40+ years of operation.  CBJ and School District staff analyzed the existing facility to assess the immediate and long-term upgrades that are needed to maintain the building as a viable educational facility for the next 20-30 years. This project will physically and programmatically upgrade Glacier Valley Elementary to meet the present and future educational facility needs of the Juneau School District. 

The $7,100,000 of monies requested will be in addition to the $5,995,000 school bonds authorized for Glacier Valley Elementary School in the October 2005 general election and will be combined with $1.656 million from District-wide Major Maintenance Upgrades. The 2005 monies are currently being used to replace the mechanical system and to replace part of the exterior envelope in the classroom wings and gymnasium. The total project cost for renovating Glacier Valley School in 2005 was estimated at $11.6 million. Using updated escalation costs, the total project renovation cost is now $14,751,000.

The Alaska Department of Education and Early Development (ADEED) has previously determined both school renovation projects are eligible for 70% reimbursement by the State of Alaska under the State’s School Construction Bond Debt Reimbursement Program. If the State fully funds the reimbursement program, the total annual debt service costs after State reimbursement, assuming an interest rate of 4.6%, will be $852,000. This amount of debt service would require an annual property tax levy of $21 per $100,000 of assessed value.

On July 11, 2007, the Finance Committee approved a motion to forward the two elementary school projects as one ballot proposition to the Assembly.

I recommend this ordinance be adopted.

C. Ordinance 2007-49
An Ordinance Of The City And Borough Of Juneau, Alaska, Authorizing The City And Borough To Issue General Obligation Bonds In The Principal Amount Of Not To Exceed $19,800,000 To Finance The Construction Of A Pool Facility, And Submitting A Proposition To The Voters At The Election To Be Held Therein On October 2, 2007.

This ordinance would authorize placing on the October 2, 2007 general election ballot the question of issuing $19,800,000 in 15 year general obligation (G.O.) bonds for the purpose of planning, designing, and constructing a new swimming pool at Dimond Park in the Mendenhall Valley, adjacent to the Thunder Mountain High School.

The Alaska Department of Education and Early Development (ADEED) has approved $8,650,853 or 43.7% of the total estimated project costs for reimbursement under the State’s School Construction Bond Debt Reimbursement Program. ADEED will reimburse the CBJ at a rate of 60% for the approved portion of the project. The total State reimbursement will be 26.2% (43.7% x 60%) of the total debt service for the project. The funding for the State’s reimbursement program is subject to annual appropriation. If the State fully funds the reimbursement program, the total annual debt service after State reimbursement, assuming an interest rate of 4.75%, will be $1,380,000. This amount of debt service would require an annual tax levy of $34 per $100,000 of assessed value.

On July 11, 2007, the Finance Committee approved a motion to forward this bonding request to the Assembly.

I recommend this ordinance be adopted.

D. Ordinance 2007-50
An Ordinance Authorizing The City And Borough To Issue General Obligation Bonds In The Principal Amount Of Not To Exceed $3,900,000 To Finance The Cost Of Acquiring And Installing Artificial Turf At Melvin Park And Adair Kennedy Park Ball Fields, And Submitting A Proposition To The Voters At The Election To Be Held Therein On October 2, 2007.

This ordinance would authorize placing on the October 2, 2007 general election ballot the question of issuing $3,900,000 in 10 year general obligation (G.O.) bonds for the purpose of designing and constructing two artificial turf athletic fields, associated drainage, and other associated field improvements. The two fields proposed are the Adair-Kennedy baseball field and the Melvin Park softball field. The artificial turf construction will be similar to the turf construction at the recently completed Juneau-Douglas High School field.

The estimated total annual debt service, assuming an interest rate of 4.6%, will be $495,000. This amount of debt service would require an annual tax levy of $12 per $100,000 of assessed value.

On July 11, 2007, the Finance Committee approved a motion to forward this bonding request to the Assembly.

I recommend this ordinance be adopted.

E. Ordinance 2007-52
An Ordinance Relating To Land Use Development On The Airport, And Providing For A Penalty.

This ordinance would amend CBJ 05.20.020 by adding a new subsection to read:
(m) No development, as defined in CBJ 49.80.120, shall occur on Airport property without the prior written permission of the Airport Manager demonstrating that such development would be consistent with Airport safety and the Airport Master Plan. Violation of this subsection is an infraction.

This ordinance was requested by the Airport Board to assure that development within the airport is reviewed and consistent with certain Airport plans and operations by requiring prior approval of the Airport Manager.

I recommend this ordinance be adopted.

F. Ordinance 2007-53
An Ordinance Prohibiting Camping In The Salmon Creek Watershed Above The Salmon Creek Dam, And Providing For A Penalty.

The purpose of this ordinance is to close public use camping in the Salmon Creek Reservoir watershed. The Salmon Creek reservoir is one of Juneau’s two water sources and is critical in meeting the water use demands of our community. The Salmon Creek water source is a surface water supply that is closely monitored for turbidity and bacterial contamination. Tight monitoring and water system shut downs have allowed the Water Utility to maintain a filtration avoidance status which significantly reduces the cost of water service to our customers.

Monitoring of the Salmon Creek water has indicated increased levels of human based bacteria and has resulted in closure of the water source during peak summer demand periods. Closure of the Salmon Creek reservoir watershed to camping will eliminate this potential risk to the Juneau water supply.

I recommend this ordinance be adopted.

G. Ordinance 2007-21(E)        Economic Impact Note
An Ordinance Appropriating To The Manager The Sum Of $4,100 As Funding For The Solid Waste Management Study, Funding Provided By The Waste Management Fund Balance.

This ordinance would appropriate $4,100 for the Solid Waste Management Strategy and Alternatives Analysis.

This re-appropriates money to the project that lapsed back into the Waste Management Fund Balance at the end of FY 2007.   These are not additional funds for the project, rather, with this appropriation the project budget remains at $75,000. 

I recommend this ordinance be adopted.

H. Ordinance 2007-21(F)         Economic Impact Note
An Ordinance Appropriating To The Manager The Sum Of $5,000 As Funding For The Local Emergency Planning Committee Activities, Funding Provided By Alaska Department Of Military And Veterans Affairs.

This ordinance would appropriate $5,000 for the 2008 Local Emergency Planning Committee (LEPC) grant.

The $5,000 LEPC grant monies will be used to support general Local Emergency Planning activities. Projects being considered include school and teacher safety handbooks and updating or drafting new response plans.

I recommend this ordinance be adopted.

IX. UNFINISHED BUSINESS

X. NEW BUSINESS
A. Liquor Licenses
Liquor License Transfer

Beverage Dispensary License #772
Transfer From: Rendezvous Inc.
Transfer To: NYT Inc.
d/b/a Rendezvous Lounge
Physical Location: 184 S. Franklin Street

The above listed liquor license transfer application is before the Assembly to either protest or waive its right to protest the transfer of the Beverage Dispensary license as listed above.

The Finance, Police, Fire, and Community Development Departments have reviewed the above business for compliance with CBJ Code. Enclosed in your Human Resources Committee packets is a copy of the application documents from the Alcohol Beverage Control (ABC) staff.

The Human Resources Committee met earlier this evening, Monday, August 20, 2007, and will report on their action.

I recommend the Assembly adopt the Human Resources Committee's recommendations for action from tonight’s meeting.

XI. STAFF REPORTS

XII. ASSEMBLY REPORTS

A. Mayor’s Report
B. Committee Reports
C. Liaison Reports
D. Presiding Officer Reports

XIII. ASSEMBLY COMMENTS AND QUESTIONS

XIV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

XV. EXECUTIVE SESSION
A. City Attorney & City Manager Compensation

XVI. ADJOURNMENT

Note: Agenda packets are available for review at the Juneau Municipal Libraries and online at www.juneau.org.

ADA accommodations available upon request: Please contact the Clerk’s office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s office telephone number is 586-5278, TDD 586-5351, e-mail: city_clerk@ci.juneau.ak.us

 

 

 

Office of the City Clerk, 155 South Seward Street, Juneau, Alaska 99801
 
home
community
visitors
images
business
jobs
calendar
IMAGE-City and Borough of Juneau