ASSEMBLY AGENDA/MANAGER’S REPORT
THE CITY AND BOROUGH OF JUNEAU, ALASKA
Monday, January 29, 2007 7:00 – 11:00 PM
Assembly Chambers – Municipal Building
Regular Meeting No. 2007-02

 

I. FLAG SALUTE

II. ROLL CALL

III. SPECIAL ORDER OF BUSINESS

A. Employee Recognition

IV. APPROVAL OF MINUTES

A. January 8, 2007 – Regular Assembly Meeting 2007-01

V. MANAGER’S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS.
(Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).

VII. CONSENT AGENDA

A. Public Requests for Consent Agenda Changes, Other Than Ordinances for Introduction

B. Assembly Requests for Consent Agenda Changes

C. Assembly Action

1. Ordinances for Introduction

a. Ordinance 2007-05
An Ordinance Authorizing The Port Director To Negotiate And Execute A Lease Of Approximately 19,380 Square Feet Of Tidelands Located Within Alaska Tidelands Survey 739 And Alaska Tidelands Survey 1251, For Development Of A Dock At Statter Harbor.

2007-05 Exhibit A

This ordinance would authorize the Port Director to negotiate and execute a lease with Bayhouse Properties for the installation and operation of a commercial dock in Statter Harbor. The Docks and Harbors Board approved the lease in August of 2005. Bayhouse Properties owns uplands and tidelands adjacent to the lease area. Bayhouse is planning to use the dock to service the growing tour industry in Auke Bay.

As part of this lease, Bayhouse Properties will finance replacement of the old gangway and landing float into Statter Harbor with a new ADA-compliant gangway and landing float. Bayhouse will use the gangway and landing float to gain access to a new 400-foot long commercial float. The new float will be installed in the area of the old workfloat. To compensate CBJ for the loss of moorage at the old workfloat, Bayhouse Properties will finance the installation of additional floats at the end of “B” float in Statter Harbor.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

b. Ordinance 2007-07
An Ordinance Amending The Comprehensive Plan By Adopting Section 6 Of The West Douglas Conceptual Plan.

This ordinance would amend the CBJ Comprehensive Plan to include Chapter 6 and Plate 1 of the West Douglas Conceptual Plan. In 2005, the Assembly adopted the West Douglas Conceptual Plan as a general strategy for development. On November 17, 2005, the Planning Commission recommended the Assembly adopt Chapter 6 and Plate 1 of the West Douglas Conceptual Plan as part of the CBJ Comprehensive Plan. At its meeting of January 8, 2007, the Public Works and Facilities Committee recommended the Assembly move forward with introduction and adoption of the West Douglas Conceptual Plan.

The Comprehensive Plan must be amended to adopt Chapter 6 and Plate 1 of the West Douglas Conceptual Plan before any significant development can occur in the West Douglas area. The Assembly will soon choose the preferred community alternative for the North Douglas Crossing, and the Comprehensive Plan should be amended before the Assembly takes action on that decision.

Chapter 6 and Plate 1 of the West Douglas Conceptual Plan designates five new, discrete development areas within West Douglas. Chapter 6 and Plate 1 also include policies for development areas, transportation, utilities, open space, recreation, and environment.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

c. Ordinance 2006-11(AD)
An Ordinance Appropriating To The Manager The Sum Of $670,000 As Partial Funding For Capital Transit’s Fiscal Year 2007 Operating Budget, And $150,000 To Update The CBJ Transit Development Plan And Transit Improvement Program, Funding Provided By The Alaska Department Of Transportation And Public Facilities; And De-appropriating $670,000 In Roaded Service Area Funds.

Economic Impact Note

This ordinance would appropriate an additional $820,000 in federal funds passed through to the Alaska Department of Transportation and Public Facilities. In FY07, we included $180,000 in the operating budget for this grant; however, the total grant award was $1,000,000. This ordinance appropriates the additional $820,000 in grant funds. We are requesting that $150,000 of the remaining grant be used to establish a capital improvement project to update the Transit Development Plan and Transit Improvement Program.

This grant requires an equal match, which CBJ more than adequately meets through a general fund subsidy from the Roaded Service Area.

This ordinance would also de-appropriate $670,000 ($820,000 less $150,000) of Roaded Service Area funds operating support to Transit, which is replaced by the operating grant.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

d. Ordinance 2006-11(AF)
An Ordinance Appropriating To The Manager The Sum Of $83,643 As Funding For The Construct Taxiway Extensions Capital Improvement Project, Funding Provided By The Passenger Facility Charge Fees
.

Economic Impact Note

This ordinance would appropriate $83,643 for the Construct Taxiway Extensions project. The funding is provided by Passenger Facility Charge (PFC) fees. This action will close out the project and make $83,643 of Airport funds, currently assigned to the project, available for another project.

The Airport Board approved this action at its December 13, 2006 meeting.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

2. Resolutions

a. Resolution 2391
A Resolution Naming the False Outer Point Beach Access as the "Paul Emerson Park at False Outer Point."

On September 5, 2006, the Parks and Recreation Advisory Committee approved the renaming of the False Outer Point Beach Access to “Paul Emerson Park at False Outer Point.” This request came from a group of citizens that wish to memorialize Paul Emerson after his death June 8, 2004, at the age of 89. Mr. Emerson was an avid hiker and activist in trail conservation with more than 30 years of volunteer service with local groups such as Trail Mix, SAGA, Taku Conservation Society, and the Parks and Recreation Friends of the Hike program. Andrew Pope, who is spearheading the re-naming effort, is working with the Alaska Legislature to secure funding for future improvements to the area such as ADA trail access and a picnic shelter.

On October 30, 2006, the Assembly Lands Committee recommended the naming of “Paul Emerson Park at False Outer Point.”

I recommend this resolution be adopted.

b. Resolution 2392
A Resolution Naming U.S. Survey 1174, Near The Boy Scout Camp Trailhead, As The "Gelsinger Homestead Park."

On June 6, 2006, the Parks and Recreation Advisory Committee (PRAC) approved naming the former Tonsgard property (U.S. Survey 1174), located adjacent to the Boy Scout Trailhead, to “Gelsinger Homestead Park”. Mr. Gelsinger had a homestead in that area dating back to 1912. During the 1930s when the road was extended, Mr. Gelsinger donated six acres of property to the Forest Service for public use. The City and Borough of Juneau acquired the 147-acre parcel surrounding the Forest Service property through a $553,000 National Coastal Wetlands Conservation Grant from the U.S. Fish and Wildlife Service with $250,000 in matching local funds. The 147-acre Herbert River property was purchased to assure that it would be retained in its predominately-natural condition as coastal habitat for fish, wildlife, and plants. The property has 3,000 feet of frontage on a tidally influenced reach of Herbert River, including its confluence with Eagle River.

On October 30, 2006, the Assembly Lands Committee recommended the naming of “Gelsinger Homestead Park” at Mile 27, Glacier Highway.

I recommend this resolution be adopted.

3. Bid Award

a. Bid No. 07-099 – Purchase and Delivery of New Comprehensive Shelter Systems.

This recommendation is for the purchase and delivery of new comprehensive shelter systems (six individual shelters) to be utilized throughout Southeast Alaska for emergency incident disaster response.

This is the second phase of a project to develop a Southeast Alaska region-wide mass causality response capability. Phase 1 developed the Southeast Alaska Metropolitan Medical Response System (MMRS) response plan. This phase will pre-stage response shelter systems in six Southeast Alaska communities (Juneau, Ketchikan, Sitka, Haines/Skagway, Petersburg/ Wrangell, and Klawock) for use anywhere in Southeast Alaska. Each shelter system is self contained and capable of being used as (but not limited to) an Incident Command Post, Triage Center, Staging Check in, Medical Surge, Medical Isolation, Point of Distribution site, Mass Care site, Disaster Medical Team site, or Disaster Mortuary Team site. Each shelter system is all weather capable, self contained in regards to heating, cooling, medical isolation, and electrical generation, compatible with standard FEMA shelters, and, due to our unique geographical challenges, capable of being moved anywhere in Southeast Alaska by single-engine aircraft. These shelter systems can be transported into any Southeast village and erected with four people without the use of specialized equipment or tools.

A unique feature of these shelter systems is that they can be used for medical isolation purposes – thus keeping highly contagious patients (SARS, Avian Flu) out of the main hospital or clinics where they could infect additional people. By design, these shelter systems could all be connected together in a single compound, to make a 56-bed hospital with isolation capabilities if needed.

This program is sponsored and approved by the Southeast Alaska MMRS Steering Committee, an advisory body determining how these grant funds are expended to improve the response capabilities of Southeast Alaska. Other expenditures in this program will include pharmaceuticals, personal protective equipment, chemical detection equipment and specific training to develop hazardous materials response capabilities, hazardous response team training, and exercises to test proficiency.

I recommend award of this project to Western Shelter Systems, in the amount bid, for a total award of $563,814.

VIII. PUBLIC HEARING

A. Ordinance 2007-01
An Ordinance Amending The Real And Personal Property Tax Code To Provide For Tax Adjustments On Property Affected By A Disaster.

In 2004, the Alaska State Legislature amended Alaska Statute Title 29 to allow municipalities by ordinance to adjust assessed values on properties damaged by a disaster. This ordinance would do two things: First, it would adopt a CBJ Code provision allowing for reduced assessments, and tax refunds if necessary, for loss of life or property or properties damaged by disasters (disaster is defined in the ordinance, e.g., severe storms, tsunami, mudslide, fire, flood, etc.). Second, the ordinance provides a non-code section applying the disaster property tax relief to the home that burned down in the Holy Trinity Church fire in 2006.

I recommend this ordinance be adopted.

B. Ordinance 2007-02
An Ordinance Authorizing The Clerk To Hold Elections By Mail.

2007-02 Information and Backup

This ordinance would provide for the municipal clerk to be able to conduct elections by mail. In a by-mail election, every qualified registered voter is mailed a ballot, along with instructions on how to cast a vote and mail in the voted ballot. In a by-mail election, absentee voting is provided for by mail, by fax, in-person at absentee voting stations, and by personal representative, similar to a regular election. By-mail elections do not have walk-in precinct voting polls.

Providing for a by-mail option for elections will provide flexibility to the election official to determine the best method for conducting an election. The intention is to try this option initially in the case of a special election, at which the voters are not expecting to go to the poll during the regular election time and are less aware of the issues and the timing, and which the turnout is generally lower.

Other communities in Alaska and the State of Alaska have used the by-mail election method for special elections with success. There is a potential for increased turnout, and costs have shown to be equal or less than those of regular elections with walk-in precinct polls are. Specific procedures for the conduct of the election will be drafted to be included in the written election policies in accordance with CBJ code.

I recommend this ordinance be adopted.

C. Ordinance 2007-03
An Ordinance Authorizing The Manager To Negotiate The Sale To NEA Alaska Of Certain City And Borough Land In The Vicinity Of The Main And Second Street Intersection, And Setting Forth The Price And Other Conditions Of Sale.

The City and Borough of Juneau owns property identified as Lot 1, Block 5, Juneau Townsite, located at the northeast corner of the 2nd and Main Street intersection. The parcel is approximately 2,455 square feet in area.

The National Education Association Alaska (NEA) has expressed interest in the purchase of a portion of Lot 1 for redevelopment and/or expansion of its building. Currently, NEA leases its building site and is in the process of purchasing this property as well. A six-foot portion of the parcel, running parallel to the Main Street right-of-way, will be retained by CBJ to accommodate any future Main Street improvements.

The property is valued at $60 per square foot, based on the recent appraisal performed by NEA. On June 14, 2006, Jim Canary, CBJ Assessor, reviewed the appraisal and found it acceptable. After subtracting the area for future Main Street improvements and an existing electrical easement, approximately 1,283 square feet of Lot 1 would be purchased by NEA. This action would allow for use and development of the property and result in additional property on the tax rolls.

This matter was approved by the Lands Committee at its August 28, 2006 meeting, and by the Planning Commission at its November 29, 2006 meeting.

I recommend this ordinance be adopted.

D. Ordinance 2007-04
An Ordinance Authorizing The Manager To Negotiate The Sale To The Goldstein Improvement Company Of Certain City And Borough Land In The Vicinity Of The Main And Second Street Intersection, And Setting Forth The Price And Other Conditions Of Sale
.

The City and Borough of Juneau owns property identified as Lot 8, Block 2, Juneau Townsite, located at the southeast corner of the 2nd and Main Street intersection. The parcel is approximately 1,576 square feet in area.

Goldstein Improvement Co. has inquired regarding the purchase of a portion of Lot 8 for integration into their adjacent property ownership (Lot 2A and Lot 5A, Block 2, Juneau Townsite). Currently, Lot 8 is partially occupied by landscaping and is otherwise utilized as informal public parking. A six-foot portion of the parcel, running parallel to the Main Street right-of-way, will be retained by CBJ to accommodate future Main Street improvements or street furniture/landscaping.

The property is valued at $60 per square foot, based on a recent appraisal performed for comparable property located directly across the street. On June 14, 2006, Jim Canary, CBJ Assessor, reviewed the appraisal and found it acceptable for use in determining the value of this property as well. After subtracting the area for future Main Street improvements, approximately 1,126 square feet of Lot 8 would be purchased by Goldstein Improvement Co. This action would allow for use and development of the property and result in additional property on the tax rolls.

This matter was approved by the Lands Committee at its August 28, 2006 meeting, and by the Planning Commission at its November 29, 2006 meeting.

I recommend this ordinance be adopted.

E. Ordinance 2006-11(U)
An Ordinance Appropriating To The Manager The Sum Of $15,000 As Partial Funding For Dzantik’i Heeni Middle School Covered Playground, Funding Provided By The State Of Alaska Department Of Commerce Community And Economic Development.

Economic Impact Note

This ordinance would appropriate a $15,000 designated Legislative Grant to provide funding toward the Juneau School District Dzantik’i Heeni Middle School Covered Playground.

This grant will fund, in part, completion of a Corps of Engineers jurisdictional determination of wetland boundaries in the vicinity of the proposed facility and a survey of the site to better quantify cost estimates of waste materials, retaining walls, and foundation requirements for a covered playground.

I recommend this ordinance be adopted.

F. Ordinance 2006-11(W)
An Ordinance Appropriating To The Manager The Sum Of $30,000 As Funding For The CBJ Owned Recycling Baler, Funding Provided By The Waste Management Fund Balance.

Economic Impact Note

This ordinance would appropriate $30,000 from Waste Management’s fund balance for repairs to the CBJ-owned recycling baler.

The CBJ provides and maintains the mechanical baler used as part of our recycling program. The baler is a Harris Barracuda model that was purchased new in 2000 for $75,775. With proper maintenance, the manufacturer estimates that we should be able to get five more years of service from our baler. The replacement price for an equivalent baler in five years will be $185,000. The baler can be used for cardboard, steel cans, aluminum cans, paper stock, PET plastics, and HDPE plastics. The baling capacity of the unit is approximately two to three bales per hour for cardboard. The Recycling Program is currently operated under contract with Waste Management Inc. The baler is located within the old incinerator building at their Lemon Creek landfill site.

The recycling baler has undergone two unanticipated major repairs so far this fiscal year totaling $20,000 and we anticipate an additional $10,000 in repairs during the remainder of this fiscal year.

The Public Works and Facilities Committee approved this action at its November 27, 2006 meeting.

I recommend this ordinance be adopted.

G. Ordinance 2006-11(Y)
An Ordinance Appropriating To The Manager The Sum Of $4,911 As Additional Funding To Construct The Taxiway Extension Capital Improvement Project, Funding Provided By The Alaska Department Of Transportation And Public Facilities.

Economic Impact Note

This ordinance would appropriate a $4,911 grant amendment for the Construct Taxiway Extensions project; such funds are provided by the State of Alaska Department of Transportation.

This funding amendment brings the State of Alaska match for the project to the customary 2.5% of total project expenses. Other sources of funding for the project are Federal Aviation Administration (95%), and Passenger Facility Charges (2.5% match; amendment request pending).

The Airport Board approved this action at its August 9, 2006 meeting.

I recommend this ordinance be adopted.

H. Ordinance 2006-11(AA)
An Ordinance Appropriating To The Manager The Sum Of $351,100 As Funding For The Intermediate Vessel Float (IVF) Float Stabilization Capital Improvement Project, Funding Provided By The Docks Fund Balance.

Economic Impact Note

This ordinance would appropriate $351,100 from the Docks Retained Earnings for the Intermediate Vessel Float (IVF) Float Stabilization Project, a new capital improvement project.

The June 2006 Port Condition Assessment identified problems with the IVF. The overall structural condition of the float is fair, but there is an overall reduced freeboard. The original freeboard was designed as 13 inches and the current freeboard measures an average of 11 inches, with only 9 inches under the gangway landing. In addition, there is a reduced ability for the whalers to rigidly maintain position of the float units. This results in as much as ½-inch elevation difference between adjacent floats and some of the float sections are out of lateral alignment.

The rehabilitation of the IVF includes installation of additional flotation to increase freeboard and the replacement of whalers and through-rods. In addition, the older electrical receptacles will be replaced.

The Docks and Harbors Board approved this request at its December 7, 2006 meeting.

I recommend this ordinance be adopted.

I. Ordinance 2006-11(AB)
An Ordinance Appropriating To The Manager The Sum Of $470,000 As Funding For The Impound Lot Capital Improvement Project, Funding Provided By The Lands Fund Balance.

Economic Impact Note

This ordinance would appropriate $470,000 to fund the design and construction of a new impound lot adjacent to the Lemon Creek Correctional Center to replace the current impound lot located on leased Airport property.

I recommend that the Lands Fund support the project costs in their entirety now, but that an FY 08 Sales Tax allocation of approximately $235,000 be used to “reimburse” the Lands Fund for construction of the impound lot. The current annual lease payment to the airport will be redirected to pay off the remaining balance.

The Lands Committee and the Public Works and Facilities Committee approved this appropriation at a joint meeting held January 8, 2007.

I recommend this ordinance be adopted.

IX. UNFINISHED BUSINESS

X. NEW BUSINESS

XI. STAFF REPORTS

A. Airport Board Quarterly Report

XII. ASSEMBLY REPORTS

A. Mayor’s Report

B. Committee Reports
1. Annexation Commission – Final Report
C. Liaison Reports
D. Presiding Officer Reports

XIII. ASSEMBLY COMMENTS AND QUESTIONS

XIV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

XV. EXECUTIVE SESSION

XVI. ADJOURNMENT

Note: Agenda packets are available for review at the Juneau Municipal Libraries and online at www.juneau.org.

ADA Accommodations Available Upon Request: Please contact the Clerk’s office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s office telephone number is 586-5278, TDD 586-5351, e-mail: city_clerk@ci.juneau.ak.us.

Office of the City Clerk, 155 South Seward Street, Juneau, Alaska 99801
 
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