ASSEMBLY AGENDA/MANAGER’S REPORT
THE CITY AND BOROUGH OF JUNEAU, ALASKA
Monday, January 8, 2007 7:00 – 11:00 PM
Assembly Chambers – Municipal Building
Regular Meeting No. 2007-01

 

I. FLAG SALUTE

II. ROLL CALL

III. SPECIAL ORDER OF BUSINESS

A. Employee Recognition

IV. APPROVAL OF MINUTES

A. October 28, 2006 – Assembly Retreat
B. December 11, 2006 – Regular Assembly Meeting 2006-29

V. MANAGER’S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS.
(Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).

VII. CONSENT AGENDA

A. Public Requests for Consent Agenda Changes, Other Than Ordinances for Introduction

B. Assembly Requests for Consent Agenda Changes

C. Assembly Action

1. Ordinances for Introduction

a. Ordinance 2007-01
An Ordinance Amending The Real And Personal Property Tax Code To Provide For Tax Adjustments On Property Affected By A Disaster.

In 2004, the Alaska State Legislature amended Alaska Statute Title 29 to allow municipalities by ordinance to adjust assessed values on properties damaged by a disaster. This ordinance would do two things: First, it would adopt a CBJ Code provision allowing for reduced assessments, and tax refunds if necessary, for properties damaged by disasters (as disaster is defined in the ordinance, e.g., tsunami, mudslide, fire, flood). Second, the ordinance provides a non-code section applying the disaster property tax relief to the home which burned down in the Holy Trinity Church fire in 2006.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

b. Ordinance 2007-02
An Ordinance Authorizing The Clerk To Hold Elections By Mail.

Absentee Voting Statistics

Mat-Su Information

This ordinance would provide for the municipal clerk to be able to conduct elections by mail. In a by-mail election, every qualified registered voter is mailed a ballot, along with instructions on how to cast a vote and mail in the voted ballot. In a by-mail election, absentee voting is provided for by mail, by fax, in-person at absentee voting stations, and by personal representative, similar to a regular election. By-mail elections do not have walk-in precinct voting polls.

Providing for a by-mail option for elections will provide flexibility to the election official to determine the best method for conducting an election. The intention is to try this option initially in the case of a special election, at which the voters are not expecting to go to the poll during the regular election time and are less aware of the issues and the timing, and which the turnout is generally lower.

Other communities in Alaska and the State of Alaska have used the by-mail election method for special elections with success. There is a potential for increased turnout, and costs have shown to be equal or less than those of regular elections with walk-in precinct polls. Specific procedures for the conduct of the election will be drafted to be included in the written election policies in accordance with CBJ code.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

c. Ordinance 2007-03
An Ordinance Authorizing The Manager To Negotiate The Sale To NEA Alaska Of Certain City And Borough Land In The Vicinity Of The Main And Second Street Intersection, And Setting Forth The Price And Other Conditions Of Sale.

The City and Borough of Juneau owns property identified as Lot 1, Block 5, Juneau Townsite, located at the northeast corner of the 2nd and Main Street intersection. The parcel is approximately 2,455 square feet in area.

The National Education Association Alaska (NEA) has expressed interest in the purchase of a portion of Lot 1 for redevelopment and/or expansion of its building. Currently, NEA leases its building site and is in the process of purchasing this property as well. A six-foot portion of the parcel, running parallel to the Main Street right-of-way, will be retained by CBJ to accommodate any future Main Street improvements.

The property is valued at $60 per square foot, based on the recent appraisal performed by NEA. On June 14, 2006, Jim Canary, CBJ Assessor, reviewed the appraisal and found it acceptable. After subtracting the area for future Main Street improvements and an existing electrical easement, approximately 1,283 square feet of Lot 1 would be purchased by NEA.

This matter was approved by the Lands Committee at its August 28, 2006 meeting, and by the Planning Commission at its November 29, 2006 meeting.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

d. Ordinance 2007-04
An Ordinance Authorizing The Manager To Negotiate The Sale To The Goldstein Improvement Company Of Certain City And Borough Land In The Vicinity Of The Main And Second Street Intersection, And Setting Forth The Price And Other Conditions Of Sale.

The City and Borough of Juneau owns property identified as Lot 8, Block 2, Juneau Townsite, located at the southeast corner of the 2nd and Main Street intersection. The parcel is approximately 1,576 square feet in area.

Goldstein Improvement Co. has inquired regarding the purchase of a portion of Lot 8 for integration into their adjacent property ownership (Lot 2A and Lot 5A, Block 2, Juneau Townsite). Currently, Lot 8 is partially occupied by landscaping and is otherwise utilized as informal public parking. A six-foot portion of the parcel, running parallel to the Main Street right-of-way, will be retained by CBJ to accommodate future Main Street improvements or street furniture/landscaping.

The property is valued at $60 per square foot, based on a recent appraisal performed for comparable property located directly across the street. On June 14, 2006, Jim Canary, CBJ Assessor, reviewed the appraisal and found it acceptable for use in determining the value of this property as well. After subtracting the area for future Main Street improvements, approximately 1,126 square feet of Lot 8 would be purchased by Goldstein Improvement Co.

This matter was approved by the Lands Committee at its August 28, 2006 meeting, and by the Planning Commission at its November 29, 2006 meeting.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

e. Ordinance 2006-11(U)
An Ordinance Appropriating To The Manager The Sum Of $15,000 As Partial Funding For Dzantik’i Heeni Middle School Covered Playground, Funding Provided By The State Of Alaska Department Of Commerce Community And Economic Development.

Economic Impact Note

This ordinance would appropriate a $15,000 designated Legislative Grant to provide funding toward the Juneau School District Dzantik’i Heeni Middle School Covered Playground.

This grant will fund, in part, completion of a Corps of Engineers jurisdictional determination of wetland boundaries in the vicinity of the proposed facility and a survey of the site to better quantify cost estimates of waste materials, retaining walls, and foundation requirements.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

f. Ordinance 2006-11(W)
An Ordinance Appropriating To The Manager The Sum Of $30,000 As Funding For The CBJ Owned Recycling Baler, Funding Provided By The Waste Management Fund Balance.

Economic Impact Note

This ordinance would appropriate $30,000 from Waste Management’s fund balance for repairs to the CBJ-owned recycling baler.

The recycling baler has undergone two unanticipated major repairs so far this fiscal year. One repair required a mechanic from the manufacturer to come to Juneau to work with CBJ Fleet Maintenance mechanics in making the repairs. The total cost for the two repairs is approximately $20,000.

The additional funds appropriated will cover anticipated maintenance for the baler during the remainder of this fiscal year.

The Public Works and Facilities Committee approved this action at its November 27, 2006 meeting.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

g. Ordinance 2006-11(Y)
An Ordinance Appropriating To The Manager The Sum Of $4,911 As Additional Funding To Construct The Taxiway Extension Capital Improvement Project, Funding Provided By The Alaska Department Of Transportation And Public Facilities.

Economic Impact Note

This ordinance would appropriate a $4,911 grant amendment for the Construct Taxiway Extensions project; such funds are provided by the State of Alaska Department of Transportation.

This funding amendment brings the State of Alaska match for the project to the customary 2.5% of total project expenses. Other sources of funding for the project are Federal Aviation Administration (95%), and Passenger Facility Charges (2.5% match; amendment request pending).

The Airport Board approved this action at its August 9, 2006 meeting.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

h. Ordinance 2006-11(AA)
An Ordinance Appropriating To The Manager The Sum Of $351,100 As Funding For The Intermediate Vessel Float (IVF) Float Stabilization Capital Improvement Project, Funding Provided By The Docks Fund Balance.

Economic Impact Note

This ordinance would appropriate $351,100 from the Docks Retained Earnings for the Intermediate Vessel Float (IVF) Float Stabilization Project, a new capital improvement project.

The June 2006 Port Condition Assessment identified problems with the IVF. The overall structural condition of the float is fair, but there is an overall reduced freeboard. The original freeboard was designed as 13 inches and the current freeboard measures an average of 11 inches, with only 9 inches under the gangway landing. In addition, there is a reduced ability for the whalers to rigidly maintain position of the float units. This results in as much as ½-inch elevation difference between adjacent floats and some of the float sections are out of lateral alignment.

The rehabilitation of the IVF includes installation of additional flotation to increase freeboard and the replacement of whalers and through-rods. In addition, the older electrical receptacles will be replaced.

The Docks and Harbors Board approved this request at its December 7, 2006 meeting.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

i. Ordinance 2006-11(AB)
An Ordinance Appropriating To The Manager The Sum Of $470,000 As Funding For The Impound Lot Capital Improvement Project, Funding Provided By The Lands Fund Balance.

Economic Impact Note

This ordinance would appropriate $470,000 to fund the design and construction of a new impound lot adjacent to the Lemon Creek Correctional Center to replace the current impound lot located on leased Airport property.

I recommend that the Lands Fund support the project costs in their entirety now, but that an FY 08 Street Sales Tax allocation of approximately $235,000 be used to ‘reimburse’ the Lands Fund for construction of the impound lot.

The Lands Committee and the Public Works and Facilities Committee is scheduled to review this appropriation at a joint meeting on January 8, 2007.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

2. Resolutions

a. Resolution 2387
A Resolution Relating To The Preserve America Historic Preservation Initiative.

In August 2006, the CBJ submitted an application to designate Juneau as a Preserve America community. The Preserve America program is a federal initiative that allows designated communities to apply for federal grant money for preservation, planning, tourism and marketing projects taking place within their community. The designation as a Preserve America community does not carry with it any additional obligations on behalf of the CBJ. Designated communities are invited to apply for grant funding annually on a competitive basis. Only designated communities may apply. The Preserve America program is slowly phasing out a similar federal program, Save America’s Treasures. If accepted, the designation will be able to be used by the CBJ, the Chamber of Commerce, the Arts and Humanities Council, and the Juneau Convention and Visitors’ Bureau in marketing and tourism-related activities.

I recommend this resolution be adopted.

b. Resolution 2388
A Resolution De-Appropriating Funding From Two Airport Projects At Closeout.

Economic Impact Note

This resolution would de-appropriate funding to close two Juneau International Airport capital improvement projects that have been completed:

1) “Rehabilitate Terminal Access Road”—De-appropriate an FAA grant in the amount of $3,589, State of Alaska matching funds in the amount of $93.82, and Passenger Facility Charge matching funds in the amount of $95.15.

2) “Acquire Airport Security Vehicle”—De-appropriate an FAA grant in the amount of $1,493, State of Alaska matching funds in the amount of $39.30, and Passenger Facility Charge matching funds in the amount of $480.70.

The Airport Board approved this action at its December 13, 2006 meeting.

I recommend this resolution be adopted.

c. Resolution 2389
A Resolution Increasing the Surcharge for Enhanced 911 Service, and Repealing Resolutions 1683 and 2121
.

Resolution 1683

Resolution 2121

This resolution will increase the E911 surcharge from $0.75 per line per month to $1.90 per line per month. The surcharge is added to telephone landline services located in the CBJ and wireless telephone services with CBJ billing addresses. The fee increase will be used to pay for the costs associated with upgrades and operation of the E911 emergency dispatch system and for fees charged to the CBJ for maintaining phone location data.

Wireless carriers have been mandated by the Federal Communications Commission (FCC) to provide call back numbers and caller location information to public safety answering points (PSAP) for wireless calls. Our PSAP hardware and software is currently unable to comply with this requirement. Wireless calls account for approximately 40% of our 911-call volume. In addition, there is an expectation from the public that when a 911 call is made, it will be answered and the response will be to the correct location regardless of how the call was placed.

The proposed fee increase was presented to the Finance Committee on December 13, 2006. The Finance Committee approved a motion to prepare and present to the Assembly a resolution increasing the surcharge fee to $1.90 per phone per month.

The resolution includes an effective date of February 1, 2007. Having an effective date at the beginning of the month will help ease the implementation requirements placed on the various telephone service providers.

I recommend this resolution be adopted.

d. Resolution 2390
A Resolution Establishing The Juneau Affordable Housing Commission.

This resolution is intended to follow up on the work of the Affordable Housing Task Force and the Affordable Housing Summit. It would establish a commission charged with advising the Assembly regarding all aspects of affordable housing, and identifying funding, regulatory, procedural, and legal action in support of affordable housing.

I recommend this resolution be adopted.

3. Bid Award

a. Contract No. E07-104 - JNU Main Ramp Improvements,

Bids were opened on the subject project on December 14, 2006. The bid protest period expired at 4:30 p.m. on December 15, 2006. Results of the bid opening are as follows:

RESPONSIVE BIDDERS BASE BID Additive Alternate No. 1 TOTAL BID
Miller Construction $1,009,960 $278,512.00 $1,288,472
Southeast Earthmovers $1,209,030 $326,730.00 $1,535,760
Engineer's Estimate $1,097,720 $269,840.00 $1,367,560

Project Manager: Terry Stone

PROJECT DESCRIPTION: Concrete hardstand expansions, drainage and paving improvements. The work will be conducted adjacent to the terminal at the existing hardstands, and adjacent to the Alaska Airlines Cargo Facility on the west side of the Part 121 Ramp. Base Bid is to complete all drainage and paving improvements, as well as lengthening the hardstands at Gates 2 and 3. Additive Alternate No. 1 is to lengthen the hardstand area at Gates 4 and 5.

Funding Source: FY05 Passenger Facility Charges
Total Project Funds: $2,300,000
CIP No.: 345-36
Construction Encumbrance: $1,288,472
Construction Contingency: $227,542
Consultant Design: DOWL Engineers, Inc.: $243,986
Consultant Contract Administration/Inspection: DOWL Engineers, Inc.: estimated amount $300,000
CBJ Administrative Costs: $240,000 (requires airport staff escort)

I recommend award of this project to Miller Construction Co., Ltd., in the amount of the Base Bid and Additive Alternate No. 1, for a total award of $1,288,472.

b. DH07-022, Downtown Marine Support Facilities Project

This bid award is for an engineering professional services contract, RFP DH07 022, to the firm of Tryck Nyman Hayes, Inc. in the amount of $115,000 for the Downtown Marine Support Facilities Project.

A request for proposal (RFP) was issued on November 9, 2006 requesting proposals to provide professional engineering services for a 100-ton marine travel lift and uplands facility for marine support facilities with an alternative siting study.

Bids were received and opened at Thursday December 14, 2006. The RFPs were determined to be responsive, and were evaluated by a committee of three, with the following results:

(i) Proposer Rank
Tryck Nyman Hayes, Inc. 1
PND Engineers, Inc. 2

The proposers were given a period to protest the award as set out in CBJ Ordinance 53.50.062. The protest period ended at 4:30 p.m., Friday, December 29, 2006. No protests were filed.

The Docks and Harbors Board approved this contract award at its January 4, 2007 meeting.

I recommend award of this project to Tryck Nyman Hayes, Inc., in the amount bid, for a total award of $115,000.

VIII. PUBLIC HEARING

A. Ordinance 2006-38
An Ordinance Amending The Official Zoning Map To Change The Zoning Of Lots Within Valley Centre Subdivision, Field Meadows Subdivision, And USS 1195 Tract 1A, From
Industrial to General Commercial.

MAP2006-00004 Notice of Decision

Map

This ordinance would amend the zoning map, revising the boundary between General Commercial (GC) and Industrial (I) zoning districts to the southeast of Egan Drive and Old Dairy Road, north of the intersection of Old Dairy Road and Airport Boulevard, so that Valley Center Subdivision Block G, Lots 31 A and 31 B; Valley Center Subdivision Block J, Tract C; USS 1195 Tract 1A; and Field Meadows Subdivision Lots 1-22 and 23A are within the GC zoning district. These properties are currently zoned I, but are used for commercial purposes which pre-date the I zoning designation. This area is shown on a map marked as Exhibit A to this packet item.

The Planning Commission recommended approval of this zone change at its November 14, 2006 meeting.

I recommend this ordinance be adopted.

B. Ordinance 2006-11(V)
An Ordinance Transferring To The Manager The Sum Of $72,000 As Funding For The Downtown Parking Garage Major Maintenance Capital Improvement Project, Funding Provided By The Downtown Parking Fund.

Economic Impact Note

This ordinance appropriates $72,000 from the Downtown Parking Fund to the Downtown Parking Garage Major Maintenance capital improvement project for the purpose of completing a contract providing needed repairs to the parking garage. The project will include removing existing striping, cleaning and re-sealing the concrete deck and re-striping the parking spaces in a new configuration.

The Public Works and Facilities Committee approved this request at its December 11, 2006 meeting.

I recommend this ordinance be adopted.

IX. UNFINISHED BUSINESS

X. NEW BUSINESS

A. Liquor License Renewals

2007-2008 Renewals:
Beverage Dispensary Licenses:
License: Glacier Restaurant & Catering - Lic#447
Location: 1873 Shell Simmons Dr
Owner: Statewide Services Inc
Agent: Earl George Cuzzart Phone: 907-344-1207
Mailing Address: 9210 Vanguard Dr Ste 101 Anchorage AK 99507

License: Red Dog Saloon - Lic#2766
Location: 278 S Franklin St
Owner: Red Dog Saloon Inc
Agent: Donald Harris Phone: 907-463-3658
Mailing Address: 278 S Franklin St Juneau AK 99801

Restaurant/Eating Place Licenses:
License: Wild Spice - Lic#4493
Location: 140 Seward St
Owner: Heritage Northwest Inc.
Agent: Grady Saunders Phone: 907-586-4446
Mailing Address: 625 W 7th Ave Juneau AK 99801

These licenses are up for their two-year renewals. The Finance, Police, Fire, and Community Development Departments have reviewed the above businesses for renewal of their liquor licenses and their recommendations are in your Human Resources Committee packets. The Human Resources Committee will meet on Monday, January 8, 2007 and based on the information provided at its meeting, will forward its recommendation to the Assembly to protest or waive the right to protest the renewal of these licenses.

I recommend the Assembly adopt the Human Resources Committee's recommendation from tonight’s meeting as to whether or not the Assembly should protest the license renewals.

XI. STAFF REPORTS

XII. ASSEMBLY REPORTS

A. Mayor’s Report
B. Committee Reports
C. Liaison Reports
D. Presiding Officer Reports

XIII. ASSEMBLY COMMENTS AND QUESTIONS

XIV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

XV. EXECUTIVE SESSION

XVI. ADJOURNMENT

Note: Agenda packets are available for review at the Juneau Municipal Libraries and online at www.juneau.org.

ADA Accommodations Available Upon Request: Please contact the Clerk’s office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s office telephone number is 586-5278, TDD 586-5351, e-mail: city_clerk@ci.juneau.ak.us.

 

 




Office of the City Clerk, 155 South Seward Street, Juneau, Alaska 99801
 
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