ASSEMBLY AGENDA/MANAGER’S REPORT
THE CITY AND BOROUGH OF JUNEAU, ALASKA
Monday, August 21, 2006 7:00 – 11:00 PM
Assembly Chambers – Municipal Building
Regular Meeting No. 2006-22

Submitted by: _____________________________
Rod Swope
City & Borough Manager

I. FLAG SALUTE

II. ROLL CALL

III. SPECIAL ORDER OF BUSINESS

A. Employee Recognition

IV. APPROVAL OF MINUTES

A. July 29, 2006 – Special Meeting 2006-20
B. July 31, 2006 – Regular Meeting 2006-21

V. MANAGER’S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS.
(Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).

VII. CONSENT AGENDA

A. Public Requests for Consent Agenda Changes, Other Than Ordinances for Introduction

B. Assembly Requests for Consent Agenda Changes

C. Assembly Action

1. Ordinances for Introduction

a. Ordinance 2006-30
An Ordinance Renaming The Personnel Division.

This ordinance would re-title the CBJ Personnel Division to the Human Resources Division. Its functions would otherwise remain unchanged. The term “Personnel” is an antiquated term for the Human Resource profession and brings to mind a bureaucratic function, heavily dependent on paper work and rules, more reactive than proactive. The term “Human Resources” is more modern and reflects the necessary administrative aspects as well as the more strategic elements of human resource management such as performance management, workforce planning, and workforce development. The division has five employees, including the Director, and closely interacts with all other CBJ departments and enterprise operations. There is no fiscal impact to the change.

I recommend this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

b. Ordinance 2006-11(H)
An Ordinance Appropriating To The Manager The Sum Of $10,000 As Partial Funding For The Nancy Street Pond/Wetlands Enhancement, Funding Provided By The United States Fish And Wildlife Service.

2006-11(H) Economic Impact Note

This ordinance would appropriate $10,000 for the administrative costs for Phase II of the Nancy Street Pond/Wetlands Enhancement, funding provided by U.S. Fish and Wildlife Service (USFWS).

The Nancy Street Pond Enhancement restores the pond property to a wetland though a joint project funding agreement with CBJ, NRCS and USFWS.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

c. Ordinance 2006-11(I)
An Ordinance Appropriating To The Manager The Sum Of $38,725 As Partial Funding For The Acquisition Of In-Car Video Equipment, Funding Provided By The State Of Alaska Department Of Transportation And Public Facilities, Alaska Highway Safety Office.

2006-11(I) Economic Impact Note

This ordinance would appropriate a $38,725 Alaska Department of Transportation and Public Facilities, Alaska Highway Safety office grant for the acquisition of in-car video equipment for police vehicles. This equipment will enhance officer safety and ensure quality service by giving the police department the ability to record traffic stops and other public interactions.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

d. Ordinance 2006-11(J)
An Ordinance Transferring To The Manager The Sum Of $100,000 For The Planning Of A New Behavioral Health Facility At Bartlett Regional Hospital, Funding Provided By Bartlett Regional Hospital Operating Budget.

This request would authorize the transfer of $100,000 from Bartlett Regional Hospital’s (BRH) operating budget for the purpose of planning the new Behavioral Health Facility.

The BRH Master Facilities Plan calls for the consolidation of substance abuse and other dependence disorders, in-patient beds for the Mental Health Unit, and outpatient psychiatric services currently housed in three separate facilities into a single building. This building will include support facilities as appropriate to meet each program’s needs.

The initial programming and planning work will take place between October 2006 and February 2007. The design and construction phases will be scheduled when funding is obtained.

The Public Works and Facilities Committee, at its July 24, 2006 meeting, recommended that this ordinance be approved.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

2. Resolutions

a. Resolution 2365
A Resolution De-Appropriating The Sum Of $36,972 In Alaska Department Of Commerce, Community And Economic Development, Fisheries Economic Development Grant Funds.

2365 Economic Impact Note

This de-appropriation ordinance closes out an Alaska Department of Commerce, Community, and Economic Development (ADCCED) grant for the purchase and installation of two cranes and a key card system at the Auke Bay Commercial Loading Facility. The project has been completed under budget and all eligible grant funds have been received from the ADCCED.

The Public Works and Facilities Committee, at its July 24, 2006 meeting, recommended that this resolution be adopted.

I recommend this resolution be adopted.

b. Resolution 2367
A Resolution Accepting a Grant from the Alaska Department of Environmental Conservation for the Purpose of Constructing Approximately 16,000 Feet of New Waterline in the Vicinity of North Tee Harbor.

2367-DEC Grant Letter

This resolution accepts a grant of $120,112 from the Alaska Department of Environmental Conservation (ADEC) for supplemental funding for work on the North Tee Harbor Water Project. These grant monies are being transferred from the Third Street Douglas project, which has been completed, and are being added to an existing North Tee Harbor Water Project ADEC grant of $490,800 with ADEC approval.

I recommend this resolution be adopted.

3. Transfers

a. Transfer T-838, Transferring $120,112 Of Alaska Department Of Environmental Conservation Grant Monies From The Third Street Douglas Capital Improvement Project To The North Tee Harbor Water Extension Capital Improvement Project.

T-838 Impact Budget Action

This request would authorize the transfer of $120,112 in Alaska Department of Environmental Conservation grant monies from the Third Street Douglas Capital Improvement Project (CIP) to the North Tee Harbor Water Extension CIP.

This transfer will supplement the budget for extension of water mains into the Cohen Drive and Randall Road neighborhoods. The Engineering Department is currently bidding this project. Randall Road will be bid as an additive alternate to the Cohen Drive base bid and will be built if funds permit.

The Public Works and Facilities Committee, at its July 24, 2006 meeting, recommended this transfer be approved.

I recommend this transfer be approved.

b. Transfer T-839, Transferring $50,000 In Areawide Sales Tax From The Lakewood Subdivision Reconstruction And $50,000 In Areawide Sales Tax From The Seward Street Reconstruction CIPS To The West Juneau Water CIP.

T-839 Impact Budget Action

This request would authorize the transfer of $50,000 of Areawide Sales Tax from the Lakewood Subdivision Reconstruction and $50,000 of Areawide Sales Tax from the Seward Street Reconstruction capital improvement projects to the West Juneau Water capital improvement project.

Both projects are substantially complete and have sufficient funds still available to allow a transfer of funds to be able to complete construction of the West Juneau Water project.

The Public Works and Facilities Committee, at its July 24, 2006 meeting, and recommended this transfer be approved.

I recommend this transfer be approved.

 

VIII. PUBLIC HEARING

A. Ordinance 2006-29
An Ordinance Amending The Official Zoning Map To Change The Zoning Of Lots 2, 3, And Proposed Lot 4, Refuge View Subdivision, Comprising Approximately 9.3 Acres, From Industrial To D-1 Residential.

Exhibit A

Staff Report

Planning Commission Minutes

Planning Commission Notice of Decision

The Planning Commission recommended approval of this rezone at its April 25, 2006 regular meeting. Lots 2, 3, and prospective Lot 4 are unsuitable, or at best only marginally suitable, for Industrial-type development. The buildable area of these lots is small, located between the toe of the hill below Engineers Cutoff on one side, and wetlands and a channel of Casa del Sol Creek on the other side. Industrial occupation of these lots, which is presumed to be more intensive than Residential use, poses difficulties due to wetlands, anadromous waters, topography, limited area available for building sites and access. While residential access is possible with road-level parking decks on Engineers Cutoff, access and physical occupation of the property for industrial activities is impractical and undesirable. At the time that lots 2 and 3 were created, the applicant demonstrated practical access to Lots 2 and 3 for Residential use. Proposed Lot 4 currently has driveway access, though it may require improvement in grade before development of the property is permitted. Development of the property must comply with the habitat requirements of the city code including streamside setbacks, avoidance, minimization and/or mitigation of impacts to wetlands, and setbacks from anadromous waters making Residential use more practical and feasible than Industrial use.

The Planning Commission reviewed and approved this recommendation on April 25, 2006.

I recommend this ordinance be adopted.

B. Ordinance 2006-11(B)
An Ordinance Appropriating To The Manager The Sum Of $10,000 As Funding For The Mendenhall River Gaging Project, Funding Provided By A Grant From The Mendenhall Watershed Partnership.

Economic Impact Note

This $10,000 grant would provide the balance of the CBJ’s $11,500 matching requirement for the Mendenhall River Gaging Station. The remainder of the match requirement was approved by the Assembly at its April 24, 2006 meeting.

I recommend this ordinance be adopted.

C. Ordinance 2006-11(C)
An Ordinance Appropriating To The Manager The Sum Of $16,000 As Funding For Fish Creek And Montana Creek Access Improvements, Funding Provided By The Alaska Department Of Fish And Game
.

Economic Impact Note

This ordinance would appropriate $16,000 as part of a cooperative agreement with the Alaska Department of Fish and Game (ADF&G) to improve public recreational sport fishing access at Fish Creek and Montana Creek by making improvements to existing angler access trails. The trail work at both locations will be performed by Trail Mix, Inc. The CBJ has an existing agreement with Trail Mix to improve trails; ADF&G does not. ADF&G has agreed to provide all funds and resources.

I recommend this ordinance be adopted.

D. Ordinance 2006-11(E)
An Ordinance Appropriating To The Manager The Sum Of $30,000 As Partial Funding For Improvements To The Valley Branch Of The City And Borough Of Juneau Library, Funding Provided By The Library Endowment Fund.

Economic Impact Note

2006-11(E) Backup Materials

This request would authorize the transfer and appropriation of $30,000 from the Library Endowment Fund to the Capital Improvement Project (CIP) for Library Improvements. This is a new CIP intended to improve existing and new leased space in the Mendenhall Valley Library.

These funds will supplement CIP funds for the purchase of replacement shelving and furniture for the Mendenhall Valley Library.

The Library Endowment Fund Board approved the expenditure of these funds for this purpose by adopting Resolution 2006-01 at its July 20, 2006 meeting.

I recommend this ordinance be adopted.

E. Ordinance 2006-11(F)b
An Ordinance Appropriating To The Manager The Sum Of $7,000,000 As Partial Funding For The Bartlett Regional Hospital 2005 Capital Improvement Project, Funds Provided By Bartlett Regional Hospital Retained Earnings.

This amended ordinance, version 2006-11(F)b would appropriate and transfer $7 million in retained earnings to the Bartlett Regional Hospital 2005 Renovation Project. This transfer consists of $1.7 million previously approved by the Hospital Board and an additional $5.3 million approved by the Hospital Board on July 25, 2006 to fund the additional project costs.

I recommend version b of this ordinance be adopted.

IX. UNFINISHED BUSINESS

X. NEW BUSINESS

A. Bid Award - Contract No. E06-024, Bartlett Regional Hospital Project 2005 Remodel

XI. STAFF REPORTS

XII. ASSEMBLY REPORTS

A. Mayor’s Report
B. Committee Reports
C. Liaison Reports
D. Presiding Officer Reports

XIII. ASSEMBLY COMMENTS AND QUESTIONS

XIV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

XV. EXECUTIVE SESSION

A. City Manager and City Attorney Compensation

XVI. ADJOURNMENT

Note: Agenda packets are available for review at the Juneau Municipal Libraries and online at www.juneau.org.

ADA Accommodations Available Upon Request: Please contact the Clerk’s office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s office telephone number is 586-5278, TDD 586-5351, e-mail: city_clerk@ci.juneau.ak.us.


Office of the City Clerk, 155 South Seward Street, Juneau, Alaska 99801
 
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