ASSEMBLY AGENDA/MANAGER’S REPORT
THE CITY AND BOROUGH OF JUNEAU, ALASKA
Monday, July 10, 2006 7:00 – 11:00 PM
Assembly Chambers – Municipal Building
Regular Meeting No. 2006-19

Submitted by: _____________________________
Rod Swope
City & Borough Manager

I. FLAG SALUTE

II. ROLL CALL

III. SPECIAL ORDER OF BUSINESS

A. ICMA/City Links – Bikin, Russia Update

B. Employee Recognition
C. Proclamation – Donna Pierce

IV. APPROVAL OF MINUTES

A. June 26, 2006 – Regular Meeting 2006-16

V. MANAGER’S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS.
(Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).

VII. CONSENT AGENDA

A. Public Requests for Consent Agenda Changes, Other Than Ordinances for Introduction

B. Assembly Requests for Consent Agenda Changes

C. Assembly Action

1. Ordinances for Introduction

a. Ordinance 2006-22
An Ordinance Relating To The Personnel Practices Of The Airport And Eaglecrest Departments.

This ordinance would address the personnel practices of Eaglecrest and the Airport in the same manner, using the same language, as was adopted for the Docks and Harbors Department in the Title 85 re-write. It would require these boards to follow the CBJ Personnel Rules and other personnel-related policies, such as the anti-harassment policy and the drug and alcohol policy, as the rest of the municipality. The purpose is to implement the Assembly's direction for consistent treatment of all empowered boards. In addition, this action will provide a measure of legal protection from complaints; simply having a proper legal policy in place is the first line of defense for many types of claims. The boards, of course, are free to ask for and secure exceptions and modifications to the policies as appropriate to their particular operations. Because the Airport presently follows the CBJ Personnel Rules, this ordinance should have little impact; Eaglecrest is presently engaged in a process to review all related rules and policies, and this ordinance is timely to coordinate with implementation of that review.

I recommend this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

b. Ordinance 2006-27
An Ordinance Proposing An Amendment To The Charter Relating To The Use Of Bond Interest And Calling For An Election Thereon.

This ordinance would place before the voters on the October 3, 2006 ballot the question of removing Section 10.13 of the Charter. This section requires that all interest earnings and profits derived from the investment of bond proceeds be used solely for the purpose for which the bonds were issued. The current provision restricts the use of the interest earnings on other capital projects until the projects for which the bonds have been issued have been completed, or their completion duly provided for, or the completion found to be impractical.

If this provision is removed, it would allow the interest earnings to be used, as they accrue, for other capital improvement projects. All use of the interest proceeds would need to be appropriated by the Assembly. The City and Borough would be prohibited from using the interest earnings for anything other than capital projects. In addition, the ordinances authorizing the issuance of the bonds could include provisions on interest earnings usage.

The School District is very supportive of this proposal. The Assembly Finance Committee reviewed this proposal on June 28, 2006. The Finance Committee recommended this item be approved by the Assembly and placed on the October 3, 2006 ballot.

I recommend this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

c. Ordinance 2006-28
An Ordinance Providing For The Levy And Collection Of A Temporary 3% Areawide Sales Tax On The Sale Price Of Retail Sales, Rentals, And Services Performed Within The City And Borough Of Juneau, Such Tax To Be Effective On July 1, 2007, For A Period Of 5 Years Only, The Proceeds Of Which Are To Be Allocated For Certain Purposes As Set Forth Herein; And Calling For An Election On Whether Such Sales Tax Should Be So Levied.

This ordinance would authorize placing on the October 3, 2006 ballot the question of extending the existing temporary 3% sales tax levy for a period of five years. The current temporary 3% sales tax levy will end on July 1, 2007. The 3% temporary sales tax levy provides critical funding for the CBJ’s general operations and capital improvement program. The proposed sales tax levy would be used for general operations, capital improvements, youth activities and, as available, for emergency budget reserve contributions. This would be the same allocation as the current 3% sales tax levy.

I recommend this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

d. Ordinance 2006-11(A)
An Ordinance Appropriating To The Manager The Sum Of $25,000 As Partial Funding For The Purchase Of Eaglecrest Rental Ski And Snowboard Equipment, Funding Provided By Eaglecrest Fund Balance.

Ordinance 2006-11(A) - Economic Impact Note

This ordinance appropriates $25,000 from Eaglecrest’s Fund Balance (deficit) for the purchase of rental ski equipment. On June 5, 2006, the Assembly approved a transfer (2005-11(AZ)) of $69,302 in sales tax from an existing capital improvement project, Eaglecrest Deferred Maintenance, to Eaglecrest’s operating budget. The purpose of this transfer is to provide funds to replace the existing rental ski equipment. Eaglecrest was unable to purchase all of the equipment by yearend. The unexpended $25,000 balance in this operating account lapsed on June 30, 2006. This ordinance will appropriate the balance of the unexpended amount and allow Eaglecrest to acquire the equipment originally identified in Ordinance 2005-11(AZ).

I recommend this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

2. Resolutions

a. Resolution 2361
A Resolution De-Appropriating The Sums Of $100,000 And $392,895 In Alaska Department Of Fish And Game Cooperative Agreement Grants For The Norway Point Transient Mooring Float And Taku Harbor Transient Moorage Rehabilitation, Respectively.

This resolution would close out two Alaska Department of Fish & Game Cooperative Agreements. The construction of transient recreational vessel moorage at Norway Point has been completed, with a remaining balance of $100,000. The cooperative agreement for the rehabilitation of the Taku Harbor Transient Moorage facilities reduces the level of funding to actual project costs of $807,105. Both projects are complete and ready to close out.

I recommend this resolution be adopted.

3. Bid Awards

a. Bid 07-005 - Purchase And Delivery Of Emulsion Polymer

Bids were opened on the subject project on June 21, 2006. The bid protest period expired at 4:30 p.m. on June 30, 2006. Results of the bid opening are as follows:

BIDDER TOTAL PRICE
82,800 lbs. (36 Totes)

Brenntag Pacific Inc.
$128,340.00
Zeroday Enterprises, LLC
$125,856.00

Fort Bend Services
$156,492.00
Fort Bend Services Not an approved product (alternate submittal)
Polydne Inc. No bid

Funding Source: 519-56-5-01-02-493 Chemicals
Encumbrance: $125,856.00

Emulsion polymer is used at the Mendenhall Waste Water Treatment Plant to dewater (concentrate) the residual material (biosolids) from the treatment process.

With the concurrence of Scott Jeffers, Public Works/Utilities Superintendent, the Purchasing Division recommends award to Zeroday Enterprises, on the basis of having the lowest responsive bid price in the amount of $125,856.00.

This is a term contract with the option to renew for two (2) additional one- (1) year periods upon mutual agreement.

I recommend award of this project to Zeroday Enterprises, in the amount bid, for a total award of $125,856.00.

b. Co-Operative Bidding With Municipality Of Anchorage - Purchase And Delivery Of Cab And Chassis With 8-12 Yard End Dump & Steller Unit.

Bids were opened on the subject project on June 22, 2006. The bid protest period expired at 4:30 p.m. on July 3, 2006. Results of the bid opening are as follows:

BIDDER DESCRIPTION TOTAL PRICE F.O.B. JUNEAU

Alaska Truck Center
Dump Truck Cab & Chassis with 8-12 yard End Dump with Steller Unit Hook Lift System installed.
$155,025.00

This bid was prepared and issued in conjunction with the Municipality of Anchorage as a cooperative purchasing arrangement, in order to take advantage of potentially better pricing as the result of the increase in quantity for similar vehicles.

The dump truck will be used 364 days a year to haul sludge cake from Mendenhall Waste Water Treatment Plant (MWWTP) to the Juneau Douglas Waste Water Treatment Plant (JDWWTP) incinerator for disposal. The existing truck will be used by MWWTP Collections Division and will serve the entire Waste Water Division as a backup vehicle.

Funding Source: 602-67-5-02-18-510 Vehicles & Equipment
602-67-5-02-19-510 Vehicles & Equipment
602-67-5-02-20-510 Vehicles & Equipment
Encumbrance: $ 155,025.00

With the concurrence Scott Jeffers, Public Works/Utilities Superintendent, the Purchasing Division recommends award of to Alaska Truck Center, on the basis of having the lowest responsive bid price in the amount of $155,025.00.

I recommend award of this project to Alaska Truck, in the amount bid, for a total award of $155,025.00.

VIII. PUBLIC HEARING

A. Ordinance 2006-26
An Ordinance Amending The Official Zoning Map To Change The Zoning Of Lot 2, Hospital Subdivision, And USS 3824 FR, From General Commercial To Rural Reserve.

Exhibit A

This ordinance would amend the official zoning map of the City and Borough of Juneau, to change the zoning of two lots situated just south of the Bartlett Memorial Hospital complex, and adjacent to Egan Drive. These six acres, composed of a fraction of USS 3824 and Lot 2 of Hospital Subdivision, contain the Salmon Creek water treatment facilities, owned and operated by CBJ, and an electrical substation and power plant, owned by AEL&P.

The current zoning for these two parcels is General Commercial. This proposed change would down zone them to Rural Reserve. This change would recognize the need to preserve the institutional uses built on this land, and the potential for traffic conflicts if this land was developed for commercial purposes.

The Planning Commission held a public hearing on this matter on October 5, 2005 and recommended approval.

I recommend this ordinance be adopted.

B. Ordinance 2006-12(B)
An Ordinance Appropriating Money Out Of The Treasury For FY07 School District Operations

This ordinance will appropriate $84,000 for Juneau School District Operations. This action is the result of the CBJ providing additional funding to the School District for transportation of homeless students and after school activity buses.

The Assembly Finance Committee, at its meeting of May 31, 2006, recommended this action.

I recommend this ordinance be adopted.

IX. UNFINISHED BUSINESS

X. NEW BUSINESS

XI. STAFF REPORTS

A. Juneau Access Status
B. Adair Kennedy Park Update

XII. ASSEMBLY REPORTS

A. Mayor’s Report
B. Committee Reports
C. Liaison Reports
D. Presiding Officer Reports

XIII. ASSEMBLY COMMENTS AND QUESTIONS

XIV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

XV. EXECUTIVE SESSION

A. Scottish Rite Temple
B. City Attorney Evaluation

XVI. ADJOURNMENT

Note: Agenda packets are available for review at the Juneau Municipal Libraries and online at www.juneau.org.

ADA Accommodations Available Upon Request: Please contact the Clerk’s office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s office telephone number is 586-5278, TDD 586-5351, e-mail: city_clerk@ci.juneau.ak.us.

Office of the City Clerk, 155 South Seward Street, Juneau, Alaska 99801
 
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