ASSEMBLY AGENDA/MANAGER’S REPORT
THE CITY AND BOROUGH OF JUNEAU, ALASKA
Monday, December 19, 2005 7:00 – 11:00 PM
Assembly Chambers – Municipal Building
Regular Meeting No. 2005-38

Submitted by: Rod Swope, City & Borough Manager

I. FLAG SALUTE

II. ROLL CALL

III. SPECIAL ORDER OF BUSINESS

A. Employee Recognition

IV. APPROVAL OF MINUTES

A. October 20, 2005 - Assembly Retreat
B. December 5, 2005 – Special Meeting 2005-36
C. December 12, 2005 - Regular Meeting 2005-37

V. MANAGER’S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS
(Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).

VII. CONSENT AGENDA

A. Public Requests for Consent Agenda Changes, Other Than Ordinances for Introduction

B. Assembly Requests for Consent Agenda Changes

C. Assembly Action

1. Ordinances for Introduction

a. Ordinance 2005-51
An Ordinance Creating a New Board of Equalization Panel.

This ordinance was requested by the CBJ Finance Committee based on the work of the Tax Policy Subcommittee. The Board of Equalization hears appeals of CBJ property tax assessments. Under the present Code, the Assembly sits as the Board. This ordinance would establish a new Board of Equalization as a standing board comprising a number of smaller panels as necessary. The draft ordinance before the Assembly for introduction was adapted from the Anchorage Municipal Code.

I recommend that this ordinance be introduced, referred to the Finance Committee, and set for public hearing upon completion of the committee's consideration.

b. Ordinance 2005-11(U)    Economic Impact Statement
An Ordinance Appropriating To The Manager The Sum Of $1,200,000 As Funding For The Wastewater Utility Improvements To Bayview Subdivision, Funding Provided By The Alaska Department Of Environmental Conservation, Alaskan Revolving Loan Fund.

This ordinance appropriates a $1,200,000 loan from the Alaska Department of Environmental Conservation (ADEC) as partial funding for collection system repairs within Bayview Subdivision and a new pressure sewer main from Bayview to the Mendenhall Wastewater Treatment Plant (MWWTP). The terms of the low interest loan under the Alaskan Revolving Loan Fund program are 20 years at 1.5 percent interest. The loan will be paid with Wastewater Utility customer revenues.

The Bayview sewer system is being connected to the MWWTP due to the Bayview systems inability to meet State Water Quality Standards. The project will involve design, inspection, and construction of a new sewer pump station, approximately 7,500 feet of pressure main, and collection system improvements to reduce groundwater infiltration and stormwater inflow.

The estimated total project cost is $1,900,000. This loan will be used to provide the Wastewater Utility’s 50/50 match for an existing ADEC grant offer for the Bayview/North Douglas Sewer System project, which is being introduced under ordinance number 2005-11(V). The project is scheduled for completion by spring 2007.

The Assembly approved this action per Resolution 2327, adopted on November 21, 2005.

I recommend that this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

c. Ordinance 2005-11(V)      Economic Impact Statement
An Ordinance Appropriating To The Manager The Sum Of $2,533,375 As Partial Funding For The North Douglas Sewer Phase II Project And The Bayview Subdivision Sewer Improvements, Funding Provided By The Alaska Department Of Environmental Conservation.

This ordinance appropriates $2,533,375 in ADEC grant funds for the next expansion phase of the North Douglas sewer system and for improvements to the Bayview Subdivision sewer system. These grant funds will partially finance extending the North Douglas sewer collection system approximately 4000 linear feet along the North Douglas Highway, collection system improvements to Bayview Subdivision, and the installation of approximately 7,500 linear feet of sewer force main from Bayview to the Mendenhall Wastewater Treatment Plant.

This grant requires a 50% match. Grant funds used for the North Douglas Sewer Phase II project ($1,333,375) will be matched with sales tax, approved by the voters in October 2005. The specific project scope and construction schedule for the Phase II project are dependent on sales tax collections and are being developed by the Engineering Department.

Grant funds used for the Bayview Subdivision Sewer System Improvements will be matched by an ADEC low interest loan to the Wastewater Utility, which is being introduced under ordinance 2005-11(U). The loan will be paid back with Wastewater Utility customer revenues. The construction documents are being developed, resource agency permits have been acquired, and project completion is scheduled for spring of 2007.

The Assembly approved this action in Resolution 2321 at its August 8, 2005 meeting.

I recommend that this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

d. Ordinance 2005-11(W)      Economic Impact Statement
An Ordinance Appropriating To The Manager The Sum Of $4,500 For The Construction Of A Full-Sized Replica Of The 500-700 Year Old Montana Creek Fish Trap, $4,000 Provided By Alaska Humanities Forum And The National Endowment For The Humanities And $500 From The Sealaska Corporation.

This ordinance appropriates $4,000 from the Alaska Humanities Forum and the National Endowment for the Humanities, and $500 from the Sealaska Corporation. The funds will be used by the Museum for the construction of a full-sized replica of the 500-700-year-old Montana Creek Fish Trap.

This grant requires no matching funds. It is Phase II of a two-part project. Phase I involved the collection, processing and storage of the materials necessary for the construction of the full-size replica of the fish trap, and was funded by the Juneau-Douglas City Museum’s operational budget for $4,000.

I recommend that this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

2. Resolutions

a. Resolution 2342
A Resolution Amending The CBJ Personnel Rules To Include Revisions Arising Out Of MEBA Negotiations.

The recent MEBA contract negotiations resulted in changes to certain terms and benefits affecting union employees. Historically, similar terms and benefits have been passed on to unrepresented employees. These revisions to the Rules will result in the following:

• 11 PR 035 will extend maximum leave carry over from 90 to 100 days
• 18 PR 020 will increase the standby rate from $1.50 to $2.00 per hour
• 18 PR 025 will raise the increased responsibilities differential from 80 cents to $1.00 per hour

Creation of 10 PR 097 Temporary Supervision Pay will provide a new method to compensate employees who agree to temporarily take on some, but not all supervisory duties for a short period of time, such as while a supervisor is on vacation.

Creation of 10 PR 098 Substitute Appointment Pay explains how to pay these appointments, when employees take on virtually all of the responsibilities of a higher position for an extended period of time, such as when an administrative position is vacant. It also clarifies the applicability of overtime compensation.

I recommend this resolution be adopted.

3. Bid Awards

a. Bid Contract #DH05-597
Cruise Ship Wharf Pedestrian Ramp & Bridge

This project consists of furnishing and installing: 1) A pedestrian bridge between the cruise ship wharf and visitor center; and; 2) A walkway on the cruise ship wharf immediately south of the parking garage.

Bids ranged from $199,870 to $230,500. The engineer’s estimate was $201,000. The Docks & Harbors Board recommends award of this project to Trucano Construction, Inc., for the amount of $199,870.

I recommend this contract be awarded to Trucano Construction, Inc; for the amount of $199,870.

VIII. PUBLIC HEARING

A. Ordinance 2005-37
An Ordinance Creating Local Improvement District No. 92 Of The City And Borough; Finding That Such Local Improvement District Is In The Public Interest; Setting The Boundaries Of Such Local Improvement District; And Providing For The Improvements To Be Acquired, Constructed And Installed, Consisting Of Pavement, Curb, Gutter, Sidewalk, Storm Drainage And Street Lighting On Greenwood Avenue.

This ordinance creates LID No. 92 for the purpose of roadway reconstruction, asphalt paving, curb, gutter, sidewalk, storm drainage and street lighting system. Residential water service extensions, sewer service connections, adjusting sewer manholes, relocating fire hydrants, adjusting water main valves, concrete retaining wall, relocating electrical utilities, topsoil, hydro-seeding, and miscellaneous other work. The additive alternate work consists of an 8-inch sanitary sewer main, 8-inch ductile iron water main, sanitary sewer services, water services, sewer manholes, and construction surveying. As requested by the neighborhood working group, included in the proposed project are north end drainage improvements and north end road or driveway extension, serving the property owners within the Greenwood Subdivision boundary. The proposed assessment per lot is outlined in the Assessment Roll.

An informal poll was conducted of the 38 property owners in this LID area. A total of 28 responses were received. The total property assessment is $290,952. Of that amount, property owners representing $214,848.90 voted in favor, and property owners representing $0.00 voted against.

Following introduction of this ordinance, notice was published in the newspaper and sent to residents in the LID area regarding the opportunities for submitting written comments and notice of the public hearing set by the Assembly.

Based on public comments, the Assembly may make changes in the proposed boundaries or in the plans for the proposed improvements. However, the Assembly can not change the boundaries of the district to include property not previously included without first giving new notice to owners in the manner and form, and within the time provided, for the original notice.

I recommend this ordinance be adopted.

B. Ordinance 2005-11(S)    Economic Impact Statement
An Ordinance Appropriating To The Manager The Sum Of $2,700,000 As Funding For The Eaglecrest Chair Lift, Sewer Expansion, Parking Facility And Statter Harbor, Funding Provided By Sales Tax.

This ordinance appropriates $2,700,000 for the Eaglecrest Chair Lift, Sewer Expansion, Parking Facility, and Statter Harbor.

In October, 2005, voters approved an extension of the 1% Sales Tax to fund four capital improvement projects. The schedule for appropriating Sales Tax dollars to the identified projects is as follows:

This Assembly Finance Committee approved this action at its October 26, 2005 meeting.

I recommend this ordinance be adopted.

C. Ordinance 2005-11(T)     Economic Impact Statement
An Ordinance Appropriating To The Manager The Sum Of $20,000 As Funding For An Appraisal To Develop Base Rates For Use Of Juneau Port Facilities, Funding Provided By Port Development Fees.

This ordinance appropriates $20,000 for the cost of an appraisal to develop base rates for use of Juneau port facilities, funding provided by Port Development Fees.

The City and Borough of Juneau has contracted with Horan and Company, LLC, to develop an appraisal to reflect the base rate per registered ton of cruise ships using Juneau port facilities. This appraisal is pursuant to an ordinance that was passed which sets up a port development fee based on the market value of the docks.

The Public Works and Facilities Committee approved this action at its November 21, 2005 meeting.

I recommend this ordinance be adopted.

IX. UNFINISHED BUSINESS

X. NEW BUSINESS

A. Community Development Block Grant:
Catholic Community Service Adult Day Center

The Community Development Block Grant Program requires that two public hearings be held for all projects. This is the second and final hearing for the Catholic Community Service (CCS) Adult Day Center project.

Located in the Mountain View Housing complex on 12th Street, the Adult Day Center has operated for 20 years providing day services for seniors with physical disabilities and people of any age with Alzheimers Disease or a related disorder. CCS purchased the former Johnson Home property in 2003 to house an expansion of the program. The City and Borough obtained a $378,000 Block Grant the same year to assist in the renovation of the facility, and provide for an expansion of the program from 18 to 30 clients. The renovation of the facility has been completed and the program moved into the new facility the weekend of December 10, 2005.

No action is required by the Assembly. This is simply an opportunity for interested members of the community to comment on the project.

B. Community Development Block Grant:
St. Vincent de Paul Homeless Apartments

This is the first of two hearings for the St Vincent de Paul project to construct seven apartments for homeless persons at their campus on Teal Drive.

The CBJ was awarded a $500,000 Community Development Block Grant in 2004 for the development of this project. St Vincent’s has obtained an Allowable Use permit for the conversion of the existing thrift store space into the apartments for homeless persons. Bids have been prepared and the project is expected to be underway in January, 2006. Completion of the project is scheduled for October 2006, with occupancy expected shortly afterwards.

No action is required by the Assembly. This is simply an opportunity for interested members of the community to comment on the project.

C. Liquor Licenses

Liquor License Renewals - Beverage Dispensary Tourism Licenses:
 Alaskan Hotel - License #1378, Location 167 S. Franklin Street
 Breakwater Inn Restaurant & Lounge - License #175, Location 1711 Glacier Ave.

Renewal & Transfer of Ownership of Beverage Dispensary License
 Hangar on the Wharf - License #3755, Location #2 Marine Way, Suite 106

Renewal, Transfer of Ownership & Application for a Restaurant Designation Permit
 Twisted Fish Company - License #3733, Location 550 S. Franklin Street

Applications for a New Recreational Site License and Restaurant Designation Permit
 Juneau Bowling Center LLC d/b/a Juneau Bowling Center - License #4539, Location 608 W. Willoughby, Agents/Owners: Jeff & Trina Jones

The Police, Fire, Finance and Community Development Departments have reviewed these renewals and will forward their recommendations to the Assembly Human Resources Committee (HRC) for its meeting on December 19, 2005. Based on the information provided at its meeting, the HRC will forward recommendations to the Assembly to protest or waive the right to protest the renewals, transfers, or issuance of the above licenses.

In the event of a protest recommendation, the code provides for the following informal appeal process before the Assembly:
CBJ Code 20.25.025(c):
(c) If the assembly or committee or a subcommittee thereof recommends protest of the issuance, renewal, transfer, relocation, or continued operation of a license it shall state the basis of the protest and the applicant shall be afforded notice and an opportunity to be heard at an abbreviated informal hearing before the assembly to defend the application. For the purposes of this subsection, notice shall be sufficient if sent at least ten days prior to the hearing by certified first class mail to the address last provided by the applicant to the municipal sales tax examiner. At the conclusion of the hearing, the assembly decision to protest the application shall stand unless the majority of the assembly votes to withdraw the protest.

I recommend the Assembly adopt the Human Resources Committee's recommendations for Assembly action on the above licenses.

XI. STAFF REPORTS

A. Home Depot Update
B. Main Street Bus Stop Removal
C. Parks and Recreation Director / Lands Manager
D. STIP Letter
E. North Douglas Crossing Update

XII. ASSEMBLY REPORTS

A. Mayor’s Report
B. Committee Reports
C. Liaison Reports
D. Presiding Officer Reports

XIII. ASSEMBLY COMMENTS AND QUESTIONS

XIV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

XV. EXECUTIVE SESSION

XVI. ADJOURNMENT

Note: Agenda packets are available for review at the Juneau Municipal Libraries and online at www.juneau.org.

ADA Accommodations Available Upon Request: Please contact the Clerk’s office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s office telephone number is 586-5278, TDD 586-5351, e-mail: city_clerk@ci.juneau.ak.us.


Office of the City Clerk, 155 South Seward Street, Juneau, Alaska 99801
 
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