City and Borough of Juneau
155 S. Seward Street
Juneau, Alaska 99801
tel. 907-586-5240
fax 907-586-5385
http://www.juneau.org

Assembly of the City and Borough of Juneau

ASSEMBLY AGENDA/MANAGER’S REPORT
THE CITY AND BOROUGH OF JUNEAU, ALASKA
Monday, August 22, 2011, 7 p.m.
Assembly Chambers – Municipal Building
Regular Meeting No. 2011-19

Submitted by: Rod Swope, City Manager

 

I. FLAG SALUTE

II. ROLL CALL

III. SPECIAL ORDER OF BUSINESS

IV. APPROVAL OF MINUTES

A. August 8, 2011 – Regular Assembly Meeting 2011-18

V. MANAGER’S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS.

(Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).

VII. CONSENT AGENDA

A. Public Requests for Consent Agenda Changes, Other Than Ordinances for Introduction

B. Assembly Requests for Consent Agenda Changes

C. Assembly Action

1. Ordinances for Introduction

a. Ordinance 2011-22
An Ordinance Amending The Land Use Code To Revise The Superimposed Parking District Map.

~Exhibit A - Parking District Map         ~ Planning Commission Notice of Recommendation

The Planning Commission recommends the Assembly approve the expansion of the Parking District 1 (PD-1) overlay map. This district only overlays downtown Juneau, as seen in Exhibit A. The district provides a significant, automatic reduction in the normal parking requirement. The following are the goals of this district: increase usage of existing parking lots and garages, encourage the reuse of existing building space, reduce the need to create more parking on highly valuable downtown land, retain historic buildings, encourage mixed-use development, and recognize the value in pedestrian and transit infrastructure as transportation opportunities. Expanding the district to Gold Creek at this time will coincide with the draft Willoughby District Land Use Plan, and benefit the State Library Archive Museum (SLAM) project. This area of the downtown is underutilized and contains barriers to future development. By expanding the PD-1 district, these barriers can be reduced and allow the neighborhood to be redeveloped to a higher potential.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

b. Ordinance 2011-11(M)
An Ordinance Appropriating To The Manager The Sum Of $50,000 As Funding For A Mobility Manager, Funding Provided By The Alaska Department Of Transportation And Public Facilities.

~Economic Impact Note

The Mobility Manager grant provides up to $50,000/year for up to three years to fund work coordinating resources and increasing support of Human Services Transportation providers. Support will be provided under contract with JEDC, which currently supports the Juneau Coordinated Transportation Coalition. This ordinance appropriates the awarded $50,000 for FY12. It is anticipated that $50,000 will be awarded in each of FY13 and FY14. A local match of $25,000/year is required and will be provided in-kind by CBJ staff time dedicated to Mobility Manager duties.

This item will be scheduled on the Public Works and Facilities Committee August 29, 2011 agenda.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

c. Ordinance 2011-11(N)
An Ordinance Appropriating To The Manager The Sum Of $12,865,000 As Funding For The State Of Alaska’s Designated Legislative Grant Projects, Grant Funding Provided By Alaska Department Of Commerce, Community And Economic Development.

This ordinance would appropriate $12,865,000 in four Alaska Department of Commerce, Community, and Economic Development legislative grants as follows:

Affordable Housing Loans - $90,000:    ~ Economic Impact Note
Project Description: This grant would be combined with existing funding to provide low-interest loans to affordable housing projects and proposals in the Juneau area.

The Assembly submitted a funding request of $1.5 million to the 2011 Legislature, to augment the balance of the CBJ Affordable Housing Fund. An FY12 Designated Legislative Grant for $90,000 was appropriated to CBJ. This ordinance would appropriate the grant funding to the CBJ Affordable Housing Fund, which has a balance of $400,000.

The Affordable Housing Commission is currently reviewing funding requests for housing projects that were submitted during the first round of applications. Staff anticipates that a second round of applications will be conducted before the end of the calendar year.

The Lands Committee, at its August 1, 2011 meeting, approved a motion to recommend to the Assembly appropriation of the $90,000 to the Affordable Housing loans fund.

Juneau School District Technology Upgrades - $275,000    ~ Economic Impact Note
Project Description: This grant will be used to purchase network upgrades for Riverbend and Floyd Dryden schools, 82 Apple desktop computers for Dzantik’i Heeni, Ebooks and new books for School District libraries.

Cruise Ship Dock Improvements - $7,500,000     ~ Economic Impact Note
Project Description: This grant would be combined with existing project funding for the Juneau Cruise Ship Dock Improvements project to construct two new floating berths to accommodate “Post-Panamax” sized vessels. The project includes security and safety upgrades to the current dock facilities and the staging for landside vehicle support areas including new mooring dolphins, fenders, and other improvements. The project would improve safety and reduce congestion for pedestrian and vehicular traffic for disembarking cruise passengers.

The project would be constructed during three off-season phases beginning October 1, 2012 and completed May 1, 2015.

The total cost estimate for the project is $61.6M. This ordinance would appropriate the $7.5M state grant into the overall budget of the project.

This item will be scheduled on the Public Works and Facilities Committee August 29, 2011 agenda.

Auke Bay Harbor Improvements - $5,000,000      ~ Economic Impact Note
Project Description: This grant would provide partial funding of the Auke Bay Harbor Improvements project, which would construct two new mooring floats to replace the failing existing floats at DeHart’s Marina facility. A new head float would be constructed to replace the existing head float at Statter Harbor mooring facility to accommodate connection to the new floats. The project would include new piling, floats, electrical wiring, pedestals, water lines, and hydrants.

The project would be constructed beginning October 1, 2012 with completion by May 1, 2013.

The total cost estimates for the project is $5.3M. This ordinance would appropriate the $5M state grant into the overall budget of the project

This item will be scheduled on the Public Works and Facilities Committee August 29, 2011 agenda.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

d. Ordinance 2011-11(O)
An Ordinance Appropriating To The Manager The Sum Of $116,708 As Funding For The Local Emergency Planning Committee And The Emergency Management Performance Grant, Grant Funding Provided By The State Of Alaska, Department Of Military And Veterans Affairs.

This ordinance would appropriate a $116,708 grant from the Alaska Department of Military and Veterans Affairs for the Local Emergency Planning Committee and the Emergency Management Performance Grant.

Local Emergency Planning Committee (LEPC) - $12,143   ~ Economic Impact Note
These grant funds would support the goals and activities of the Juneau Local Emergency Planning Committee (LEPC). Activities funded by this grant include:

• LEPC Support Services (Admin Labor)
• LEPC Web Site Development
• LEPC Equipment
• Outreach Projects and Media Campaigns
• Emergency Preparedness Brochures/ Handouts/ and Flyers
• Local Training Events
• Emergency Operations Plans Updates

There is no match requirement for the LEPC grant.

Emergency Management Performance (EMPG) - $104,565     ~ Economic Impact Note
These grant funds are slated to support the goals and activities of the Emergency Management Performance Grant. These funds partially support salaries for two CBJ Staff members while performing Planning, Training, and Exercising of Emergency Management Functions. Emergency Management performance includes, but is not limited to, the following tasks:

• Preparing the jurisdiction’s Local Capability Assessment (LCA) Document for the State.
• Attendance at the State’s Training and Exercise Planning Workshop.
• Maintaining NIMSCAST national standards compliance.

There is a dollar-for-dollar in kind match requirement for the EMPG grant.

I recommend this ordinance be introduced and set for public hearing at the next regular meeting.

2. Liquor Licenses

a. Beverage Dispensary Liquor License # 648 Ownership Transfer and Application for a Restaurant Designation Permit.
Transfer from: Westmark Hotels LLC, mail: 300 Elliot Ave. W, Seattle, WA 98119
Transfer to: YC Baranoff, LLC, mail: 5158 S. Virginia St., Reno, NV 89511
Location: 127 N. Franklin, Juneau, AK 99801

The above-listed liquor license transfer and application for a restaurant designation permit are before the Assembly to either protest or waive its right to protest the license transfer and to approve or not the Restaurant Designation Permit. The Finance, Police, Fire, and Community Development Departments have reviewed the above business and found them to be in compliance with CBJ Code. In the event the Assembly does protest the above mentioned liquor license, CBJ Code 20.25 requires notice, with specificity regarding the nature and basis of the protest, to be sent to the licensee and provides the licensee an opportunity to exercise their right to an informal hearing before the Assembly.

I recommend the Assembly waive its right to protest the above liquor license transfer and approve the Restaurant Designation Permit application.

VIII. PUBLIC HEARING

A. Ordinance 2011-20
An Ordinance Authorizing The Issuance Of General Obligation Bonds In The Principal Amount Of Not To Exceed $1,190,000 To Finance The Replacement Of Turf At The Adair Kennedy Multi-Use Field, And Submitting A Proposition To The Voters At The Election To Be Held Therein On October 4, 2011.

This ordinance would authorize placement on the October 4, 2011 general election ballot the question of issuing $1.19 million in 10-year General Obligation bonds for the purpose of replacing the Adair Kennedy Multi-Use Field turf. The existing turf has exceeded its useful life.

The project qualifies for 70% State reimbursement under the State’s School Construction Bond Debt Reimbursement Program. The funding for the State’s reimbursement program is subject to annual appropriation. If the State fully funds the reimbursement program, the estimated annual debt service costs, after State reimbursement, assuming an interest rate of 3.5%, will be $43,300. This amount of debt service would require an annual property tax levy of approximately $1.04 (0.01 mills) per $100,000 for a ten-year period.

As a way of reducing the mill levy impact on the taxpayers, the School District proposes to apply $370,000 of existing project interest earnings from the Thunder Mountain High School Capital Improvement Project to the debt service fund. This would result in a one-time mill levy reduction for 2012 of .09 mills.

The Public Works and Facilities Committee heard this bonding proposal at its June 27 and August 1, 2011 meetings. The School Board recommended this action at its meeting on July 19, 2011.

I recommend this ordinance be adopted.
B. Ordinance 2011-21
An Ordinance Authorizing The Issuance Of General Obligation Bonds In The Principal Amount Of Not To Exceed $1,400,000 To Finance The Heating System At Auke Bay Elementary School, And Submitting A Proposition To The Voters At The Election To Be Held Therein On October 4, 2011.

This ordinance would authorize placement on the October 4, 2011 general election ballot the question of issuing $1.4 million in 10-year General Obligation bonds for the purpose of equipping the Auke Bay Elementary School with a ground source heat pump system.

The project qualifies for 70% State reimbursement under the State’s School Construction Bond Debt Reimbursement Program. The funding for the State’s reimbursement program is subject to annual appropriation. If the State fully funds the reimbursement program, the estimated annual debt service costs, after State reimbursement, assuming an interest rate of 3.5%, will be $50,500. This amount of debt service would require an annual property tax levy of approximately $1.21 (0.01 mills) per $100,000 for a ten-year period.

As a way of reducing the mill levy impact on the taxpayers, the School District proposes to apply $420,000 of existing bond interest earnings from the completed Glacier Valley and Harborview Elementary School Capital Improvement Projects to the debt service fund. This would result in a one-time mill levy reduction for 2012 of .09 mills. This mill levy reduction would reduce the property tax levy on the average single-family home by $31.25.

This bonding proposal was heard by the Public Works and Facilities Committee at its June 27 and August 1, 2011 meetings. The School Board recommended this action at its meeting on July 19, 2011.

I recommend this ordinance be adopted.

C. Ordinance 2011-11(H)
An Ordinance Appropriating To The Manager The Sum Of $631,970 As Additional Funding For The Juneau International Airport Runway Safety Area Capital Improvement Project, Funding Provided By The Federal Aviation Administration.          ~ Economic Impact Note

This ordinance would appropriate $631,970 to the Airport Runway Safety Area (RSA) Project. The funds come from Federal Aviation Administration (FAA) royalty payments for fill material provided by the Airport to this project (“match” or “In-Kind Contribution”).

The Airport Board recommended this action at its March 9, 2011 meeting.

I recommend this ordinance be adopted.

D. Ordinance 2011-11(I)
An Ordinance Appropriating To The Manager The Sum Of $197,600 As Additional Funding For The Downtown Transportation Center Capital Improvement Project, Grant Funding Provided By The Federal Transportation Administration.    ~ Economic Impact Note

This ordinance would appropriate $197,600 to the Downtown Transportation Center Capital Improvement Project. The Federal Transportation Administration (FTA) has an additional $197,600 in funds from an old grant that is available to the Downtown Transportation Center. The project was largely funded through FTA grants and sales tax. Although, the project is complete, it did incur enough eligible expenditures to draw the grant down.

The Public Works and Facilities Committee recommended this action at its June 27, 2011 meeting.

I recommend this ordinance be adopted.

E. Ordinance 2011-11(J)
An Ordinance Appropriating To The Manager The Sum Of $28,000 As Funding For The Montana Creek Access Repairs Capital Improvement Project, Grant Funding Provided By The Alaska Department of Fish and Game.         ~ Economic Impact Note

This ordinance would appropriate a $28,000 Alaska Department of Fish and Game grant to a new Montana Creek Trail Access Improvements Capital Improvement Project. The grant will allow CBJ to make needed repairs to the trail access and adjoining parking area.

The Public Works and Facilities Committee reviewed this action at its August 1, 2011 meeting.

I recommend this ordinance be adopted.

F. Ordinance 2011-11(K)
An Ordinance Appropriating To The Manager The Sum Of $39,654 As Partial Funding For Firefighter Training, Grant Funding Provided By The U.S. Department Of Homeland Security And Federal Emergency Management Agency.       ~ Economic Impact Note

The Assistance to Firefighters Grant of $39,654 has been awarded to Capital City Fire/ Rescue by the Federal Emergency Management Agency for firefighter training development for career and volunteer employees, along with other Southeast Alaska cities, communities, and villages.

The FY12 fire training operations budget included the 10% match requirement of $4,406.

I recommend this ordinance be adopted.

G. Ordinance 2011-11(L)
An Ordinance Appropriating To The Manager The Sum Of $250,000 For The AJ Mine Capital Project, Funding Provided By The Sales Tax Budget Reserve.

This ordinance would appropriate $250,000 from the Sales Tax Budget Reserve to a new AJ Mine Capital Improvement Project. The funds would be used for a study of the drinking water system and related issues, staff time, and legal costs. To accommodate the increased workload, the Engineering Department will promote from within to fill a newly created Deputy Director position.

The Committee of the Whole approved this action at its June 27, 2011 meeting.

I recommend this ordinance be adopted.

IX. UNFINISHED BUSINESS

X. NEW BUSINESS

XI. STAFF REPORTS

XII. ASSEMBLY REPORTS

A. Mayor’s Report
B. Committee Reports
C. Liaison Reports
D. Presiding Officer Reports

XIII. ASSEMBLY COMMENTS AND QUESTIONS

XIV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

XV. EXECUTIVE SESSION – Status of Recycling RFP contract negotiations.

XVI. ADJOURNMENT

 

Note: Agenda packets are available for review online at www.juneau.org.

ADA accommodations available upon request: Please contact the Clerk’s office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s office telephone number is 586-5278, TDD 586-5351, e-mail: city_clerk@ci.juneau.ak.us

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